Okaloosa County School Board — Workshop Meeting, September 9, 2021 — reading text

$78,864.00 Budgeted : Yes Budget Source : Federal Funds, Project 8488 DoDEA- Esteam Recommended Action : Motion to approve the purchase of TVs and mobile TV stands from Best  Buy in the amount of $78,864.00. Public Content Request approval to purchase TVs and mobile TV stands from Best Buy in the amount of $78,864.00. The purchase is made through Omnia Contract R201203 and funds will be paid from Federal Funds, Project 8488 DoDEA-Esteam. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments BEST BUY QUOTE.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $223,470.00 Budgeted : Yes Budget Source : Capital Outlay - 1.500 Mill & General Fund - Project 3390 - School iPad Program Recommended Action : Motion to approve the purchase of computer hardware and supplies from Apple in the amount of $223,470.00. Public Content Request approval to purchase computer hardware and supplies from Apple in the amount of $223,470.00. The purchase is through State of Florida Participating Addendum 43211500-WSCA-15-ACS. The ipads will be funded from Capital Outlay - 1.500 Mill, and the cases will be funded from the General Fund. Both fund sources will use Project 3390 - School iPad Program. A copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS at (850) 689-7153. File Attachments APPLE QUOTE-MIS.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 13, 2021 Absolute Date : Sep 13, 2021 Dollar Amount : $683,129.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 DW HVAC Replacement Recommended Action : Motion to approve the purchases of HVAC equipment and services from Trane in the total amount of $683,129.00. Public Content Request approval to purchase HVAC equipment and services from Trane for Eglin ES in the amount of $157,561.00, Florosa ES in the amount of $42,045.00, Kenwood ES in the amount of $244,419.00, and Plew ES in the amount of $239,104.00, for a total of $683,129.00. Purchases will be made through OMNIA/USA National Contract 15-JLP-023. Funds will be paid from Capital Funds (1.50 Mill), Project 0319 DW HVAC Replacement. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments EGLIN QUOTE.pdf (1,277 KB) FLOROSA QUOTE.pdf (401 KB) KENWOOD QUOTE.pdf (832 KB) PLEW QUOTE.pdf (733 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Renewal of ITB 19-03 Paper for Offices and Classrooms, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies per school/department Recommended Action : Motion to approve the renewal of ITB 19-03 Paper for Offices and Classrooms awarded to Staples Business Advantage, based on fixed pricing, effective October 14, 2021, through October 13, 2022. Public Content Request approval to renew ITB 19-03 Paper for Offices and Classrooms awarded to Staples Business Advantage, based on fixed pricing. The contract will be used on an as needed basis, and funding will vary per school/department. The contract is effective October 14, 2021, through October 13, 2022, and copies of the renewal confirmation and award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL FOR ITB 19-03.pdf (325 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Exempted Purchase Over $25,000: Scholastic, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,952.44 Budgeted : Yes Budget Source : Federal Funds, Project 2401 Title I- Part A Recommended Action : Motion to approve the purchase of Storyworks software subscriptions from Scholastic in the amount of $50,952.44, effective September 15, 2021, through June 20, 2022. Public Content Request approval to purchase Storyworks software subscriptions from Scholastic in the amount of $50,952.44. The purchase is exempt through 6A-1.012(11)(b) and funds will be paid from Federal Funds, Project 2401 Title I-Part A. The contract is effective September 15, 2021, through June 20, 2022, and a copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-9008. File Attachments SCHOLASTIC QUOTE.pdf (432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Service Agreement #22-58 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,600.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #22-58 between Brent Purcell and The School Board of Okaloosa County,  FL, on behalf of Baker School, in an amount not to exceed $9,600.00, effective September 14, 2021, through June 30, 2022. Public Content Request approval of Service Agreement #22-58 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Baker School, to provide instruction to percussion students. The Provider will be paid $120.00 per day for up to 80 days, for a total contract amount not to exceed $9,600.00. All funds will be paid from Internal