Okaloosa County School Board — Workshop Meeting, September 9, 2021 — reading text

8.9 Allocation for Technician, Safety/Security, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,850.00 Budgeted : No Budget Source : General Fund - School Safety Discretionary Department Budget Recommended Action : Motion to approve allocation for Technician, Safety/Security job position. Public Content Permission is requested to allocate a Safety & Security Management Technician position to the School Safety Department. This position is needed in light of ongoing and additional requirements placed on districts through Florida Statute and State Board of Education rule. The Technician, Safety/Security position will ensure the District maintains the highest level of service to our schools and charter schools in the area of school safety. File Attachments Allocation - Technician Safety Security FY 2022 2021-09-02.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Application for Impact Aid under P.L.81-874 for the 2021-2022 School Year naming the Authorized Representative and Core User Account Signer, presented by Julie A. Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2021-2022 School Year naming the Authorized Representative and Core User Account Signer. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Historically, the Superintendent has been designated the authorized representative to sign the application on behalf of the School Board of Okaloosa County. The application process has essentially consisted of a hard copy application signed by the Superintendent. At the January 13, 2020, School Board Meeting, this process was changed to utilize the electronic signatory system; and the Chief Financial Officer was named as the Authorized Representative and Core User Account Signer with the authority to file the Impact Aid application for fiscal year 2019-2020. The "Core User" must be an employee of the School District with the authority to sign the Impact Aid application. The appointed "Core User" will have the authority to create and manage two other users who will enter the District's detailed impact aid data into the system. The designated "Core User," with signature authority, is required to log into the system to electronically sign the finalized application. In light of the time required to complete this process, it is recommended the School Board again approve the Chief Financial Officer as the authorized representative with signature authority to file the Impact Aid application for fiscal year 2021-2022. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Budget Amendment #11 - Fiscal Year 2020-2021 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,630,056.91 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2020- 2021 Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated During the Month of June 2021: General Fund $ 58,853.71 Debt Service Funds (4,740.61) Capital Project Funds 1,675,442.62 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service (99,498.81) Total $1,630,056.91 File Attachments !BA 11 - June 2021 Rev.pdf (1,004 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Revised Monthly Financial Statement for June 2021 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve revised Monthly Financial Statement for June 2021 Public Content The revised financial statement for the month ending June 30, 2021, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2021-06-30 Rev.pdf (715 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. File Attachments Board Bills Detail FY21-22.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Best Buy Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount :