Okaloosa County School Board — Regular Meeting, June 26, 2017 — reading text

Action (Consent) Fiscal Impact : Yes Dollar Amount : $198,475.00 Budgeted : Yes Budget Source : Federal Funds, Project 5488 DODEA-Science Recommended Action : Motion to approve the purchase of equipment from Apple Inc. in the amount of $198,475.00 Public Content Request approval for Title 1 to purchase equipment from Apple Inc. in the amount of $198,475. The Purchase will be made through the State of FL Alternate Contract 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 5488 DODEA-Science. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title 1 at (850) 301-3008. File Attachments APPLE QUOTE.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda, as amended, and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,539.50 Budgeted : Yes Budget Source : General Funds, Project 5068 Cape-Information Technology Recommended Action : Motion to approve the purchases from Dell in the amount of $60,539.50 for Niceville High School. Public Content Request approval of the purchases from Dell in the amount of $60,539.50 for Niceville High School. The purchases are made through the State of FL Alternate Contract 43211500-WSCA-15-ACS. Funds will be paid from General Funds, Project 5068 Cape-Information Technology. Copies of the quotes are attached. For additional information, please contact Charlie Marello, Principal, Niceville High School at (850) 833-4114. File Attachments DELL QUOTES.pdf (184 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda, as amended, and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Tag-On Bid: Annual Agreement Renewal: Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2313, Environmental/IAQ/T & B- District Wide Recommended Action : Motion to approve the renewal of the Annual Agreement for Indefinite  Quantity Environmental Contracting Services. Public Content Request approval to renew the tag-on bid through Escambia County School District for the Annual Agreement for Indefinite Quantity Environmental Contracting Services. This is a fixed price agreement with multiple vendors to provide services including water damage remediation, asbestos abatement, lead abatement, fire and smoke restoration, and hazardous materials remediation, on an as needed basis. Funding will be paid from Capital Funds, Project 2313 Environmental/IAQ/T & B-District Wide. The contract is effective through June 24, 2018 and copies of the approved documents are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF CONTRACT FOR INDEFINITE QUANTITY ENVIRO CONTRACTING SVCS.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda, as amended, and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Tag-On Bid Renewal: 3538AH Food Service, Large Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the renewal of tag-on bid 3538AH Food Service, Large Equipment. Public Content Request approval to renew tag-on bid 3538AH Food Service, Large Equipment through Marion County Schools, based on fixed prices to purchase equipment on an as needed basis from multiple vendors. Funding will be paid from Federal Funds, Project SFS Contract Exclusions. The contract is effective through May 31, 2018. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments 3538AH RENEWAL DOCUMENTS.pdf (1,043 KB) 3538AH TABSHEET.pdf (141 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda, as amended, and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Amendment to Tag-On Bid: SWC-711MB Cafeteria Equipment, Large, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the revised bid award tabulation of Tag- On Bid SWC-711MB Cafeteria Equipment, Large. Public Content Request approval of the amended bid award tabulation for SWC-711MB Cafeteria Equipment, Large through Volusia County School District. Board approval was given in February to tag-on to the bid; however, in March Volusia County amended the award tabulation to include additional vendors. The contract will be used on an as needed basis. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract remains in effect through February 10, 2019. Copies of the original approved award documents and amended award tabulation are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments BO APPROVED-TAG-ON BID SWC-711MB.pdf (124 KB) SWC-711MB SMALLWARES-VOLUSIA.pdf (1,465 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda, as amended, and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Exempted Purchase: Achieve3000, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $205,025.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchases from Achieve3000