Okaloosa County School Board — Regular Meeting, June 26, 2017 — reading text

Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Jun 26, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 26, 2017 Absolute Date : Jun 26, 2017 Fiscal Impact : Yes Dollar Amount : $6,200.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-06-26.pdf (218 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda, as amended, and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register for May 2017, totaling $24,121,857.86; and Bank Transfers for May 2017, totaling $210,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 26, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,121,857.86  and Bank Transfers in the amount of $210,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2017, totaling $24,121,857.86; and Bank Transfers for May 2017, totaling $210,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 11 - MIS 3478 - Warrant Register - May 2017.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda, as amended, and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Fiscal Year 2016 - 2017 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting :  Jun 26, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Approval Public Content The District currently owns 10,082 assets with an original value of $361.9 million and a current book value of $193.0 million as of June 1, 2017. The District is requesting Board Approval to remove 73 assets with a current book value of $7,121.45, reflecting an approximate .004% reduction in District assets. The assets will be removed effective June 30, 2017. As required under General Authority and Law Implemented - Chapter 274, Florida Statutes, "Tangible Personal Property Owned by Local Governments," a complete physical inventory of all property shall be taken annually, compared to the property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Fiscal Year 2016-2017 Inventory Missing Items Revised 6-22-17.pdf (77 KB) Fiscal Year 2016-2017 Missing Inventory Items List Revised 6-22-17.pdf (60 KB) Fiscal Year 2016-2017 Other Inventory Items List Revised 6-22-17.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda, as amended, and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 ITB 17-08 Facade Repair Services Due to Storm Damage, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,217.00 Budgeted : Yes Budget Source : General Funds, Project 4012 Insurance Claims - Bldg & Fixed EQ Recommended Action : Motion to approve the committee's recommendation of award for ITB 17-08 Façade Repair Services Due to Storm Damage. Public Content Request approval of the committee's recommendation of award for ITB 17-08 Façade Repair Services Due to Storm Damage. The awarded vendor is Harold Gaines in the amount of $48,217. Funds will be paid from General Funds, Project 4012 Insurance Claims - Bldg & Fixed EQ. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_ 17-08.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda, as amended, and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Renewal of School Food Service Management Operations Contract for RFP 15-01, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL. Public Content Request approval to renew the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL, based on the fixed meal rate of $3.111, which will be paid with Federal Funds. The contract is effective July 1, 2017 through June 30, 2018 and copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments 2017-2018 Food Service Renewal Contract.pdf (181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda, as amended, and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $25,000: Apple Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2017 - Regular Meeting Type :