Okaloosa County School Board — Workshop Meeting, April 23, 2020 — reading text

Officer, and recommended by the Superintendent for approval Meeting : Apr 23, 2020 - Workshop Meeting  Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-27-20.pdf (277 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Payroll Warrant Register and Accounts Payable Warrant Register for March 2020, totaling $27,081,532.17; and Bank Transfers for March 2020, totaling $25,215,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 23, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $27,081,532.17 and Bank Transfers in the amount of $25,215,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for March 2020, totaling $27,081,532.17; and Bank Transfers for March 2020, totaling $25,215,000.00. File Attachments 09 - MIS 3478 - Warrant Register - Mar 2020.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $11,774.00 to Charter Schools presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : Yes Dollar Amount : $11,774.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $11,774.00 to Charter Schools. Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated March 27, 2020, in the amount of $376,927.43 for the 2019 Claiming Year (Claim Filed January 2018). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2019 claiming year. The calculation for the 2019 claiming year is based on the number of eligible student cards submitted during the 2017-2018 school year. The payments to these schools are as follows: Okaloosa Academy $ 374.00 NWFSC Collegiate High School 1,931.00 Liza Jackson Preparatory School 9,469.00 Total $11,774.00 File Attachments Agenda - Fed Impact Aid 2019 Pmt 3 04272020.pdf (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2020-2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2020-2021. Public Content The School Board approved, in fiscal year 2014-2015, a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2020-2021 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2020-2021 which will be presented to the School Board in July 2020. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level, any variations are noted at the bottom of the grid. File Attachments Supplements Standard FY 2021 2020-04-17.pdf (77 KB) School Staffing Grid FY 2021 2020-04-17.pdf (100 KB) School Staffing Grid Notes FY 2021 2020-04-21.pdf (105 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Tag-On Bid Over $25,000: G & A Manufacturing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $83,329.64 Budgeted : Yes Budget Source : Capital Funds, Project 5343 District Wide-Ramp Replace Recommended Action : Motion to approve the purchase of modular ramp systems and stair systems from G & A Manufacturing for multiple schools in the total amount of $83,329.64. Public Content Request approval to purchase modular ramp systems and stair systems from G & A Manufacturing for the following schools, Elliott Point ES $24,633.77; Kenwood ES $9,446.05; Silver Sands School $35,677.16; and Wright ES $13,572.66 for a total amount of $83,329.64. Purchases will be made from bid 17-F-226 Ramp and Stair Systems through School Board of Clay County, which was approved by our School Board on 8/12/2019. Funds will be paid from Capital Funds, Project 5343 District Wide-Ramp Replace. Copies of quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments ELLIOTT POINT ES QUOTE.pdf (98 KB) KENWOOD ES QUOTE.pdf (97 KB) SILVER SANDS SCHOOL QUOTE.pdf (98 KB) WRIGHT ES QUOTE.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Exempted Purchase Over $25,000: Heartland, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,900.00 Budgeted :