Okaloosa County School Board — Workshop Meeting, April 23, 2020 — reading text

Thursday, April 23, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. **************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. The public may participate in the Public Comment and/or Public Hearing portions of the meeting by either personal attendance or by calling the School Board Meeting public participation phone line. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). If calling into the meeting, you should call (850) 833-3100. The phone lines will be operational beginning at 6:00 p.m. on the night of the Board Meeting, and callers will be transferred into the Board Meeting during the Public Comment portion and/or Public Hearing portion of the meeting only, in the order in which calls are received. If you are calling into the meeting to make public comment, please be patient as there may be a wait time while being transferred into the meeting. **************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 23, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 23, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions - DUE TO COVID-19 PUBLIC HEALTH EMERGENCY, THERE WILL BE NO PERSONAL APPEARANCES FOR RECOGNITIONS Subject : 3.1 Recognition of Victoria Orcutt, Fort Walton Beach High School, Florida's Female Wendy's High School Heisman Winner, and Recipient of the 2020 All Sports Association Female Scholastic Award presented by the Superintendent Meeting : Apr 23, 2020 - Workshop Meeting Type : Recognition File Attachments Wendy's Heisman Award.pdf (290 KB) All Sports Scholastic Award - Orcutt.pdf (273 KB) 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 23, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of March 26 - April 1, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 23, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of March 26 - April 1, 2020 File Attachments In-County Travel Mar 26 - Apr 1.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of March 26 - April 1, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 23, 2020 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 26 – April 1, 2020 File Attachments Out-of-County Travel Mar 26 - Apr 1.pdf (13 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Apr 23, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearings of April 9, 2020; Workshop Meeting of April 9, 2020; Minutes of Regular Meeting of April 13, 2020, recommended by the Superintendent for approval. Meeting : Apr 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of April 9, 2020; Workshop Meeting of April 9, 2020; Minutes of Regular Meeting of April 13, 2020. File Attachments 4-9-2020 Workshop - DRAFT.pdf (249 KB) 4-13-2020 Meeting - DRAFT.pdf (256 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Budget Amendment #7 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : Yes Dollar Amount : $1,208,304.56 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2019- 2020. Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of March 2020: General Fund $ 406,640.20 Debt Service Funds 0.00 Capital Projects Funds 608,384.40 Other Special Revenue Funds - Federal 185,743.84 Other Special Revenue Funds - Food Service 7,536.12 Total - All Funds $1,208,304.56 File Attachments !BA 07 - March 2020.pdf (1,447 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Monthly Financial Statement for March 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2020. Public Content The financial statement for the month ending March 31, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2020-03-31.pdf (685 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial