Fort Walton Beach Council agenda — 11-28-2006 ‎(regular)‎ — reading text

Thigpen, Pastor of Beulah First Baptist Church, to exchange property the church owns at 36 Carson Drive, for property the City owns at 106 McGriff Street. Reverend Thigpen explained the exchange of property would help the Church with their expansion and the church' s quest to revitalize the community. The CDS Director explained the properties are similar but the Carson property would be more suitable to the goals of the Beal Parkway Neighborhood Plan and recommended that Council accept the request to exchange properties. Mr. Minich moved to direct staff to prepare the necessary documents to exchange the Church owned property at 36 Carson Drive with the City owned property at 106 McGriff Street. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, and Minich in favor (Pullen and Hartwell absent). BOATY ARDS/ MARINAS Consideration of a request to direct the Municipal Planning Board to study the issues of boatyards/ marinas and provide Council with a recommendation regarding same. The CDS Director explained the regulations require a shoreline protection zone of 50' which includes the use of the property for marinas, and that may be at odds with the goal to encourage marinas. Mr. Tucker stated he brought this issue forward. He expressed his support for a shoreline protection zone of 50' but did not understand the part which states boatyard operations may not be conducted in the shoreline protection zone area. He stated if he cannot perform boat operations in the shoreline protection zone on the property, it would take away 5, 000 square feet of his workable and usable property, which is his objection. Mr. Tucker advised he received a grant from the State of Florida as a result of legislation for boatyards hit by hurricanes which stipulates the property continue to be used as a boatyard. He asked that Staff take to allow him to continue use of his property necessary steps as a boatyard. Regular Council 11- 14- Uo 117 BOATY ARDS/ MARINAS ( CONTI The Mayor asked for public input. Dean Covey, 270 Brooks Street SE, reminded Council that the issue was discussed by the Municipal Planning Board in 1991 when he was chairman of the MPB. Mr. Tucker moved to direct the Municipal Planning Board to study the issues of boatyards/ marinas and provide Council with a recommendation. Mr. Patterson seconded motion. The City Attorney suggested Mr. Tucker reconsider the motion and abstain from the vote because of his financial interest in the issue. Mr. Tucker expressed his desire to vote on the motion. The City Attorney suggested the motion be made by someone without a financial interest. Mr. Holmes moved to direct the Municipal Planning Board to study the issues of boatyard/ marinas and provide Council with a recommendation. Mr. Patterson seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, and Minich in favor (Pullen and Hartwell absent). CREATE YOUTH COMMISSION Consideration of a request to create a Fort Walton Beach Youth Commission and allow City representatives to meet with students and faculty of both high schools. The Mayor advised this effort began last spring with the high schools, and many of the participants have moved to other positions within the school board. He stated this is a revitalization of the youth commission idea with new school board representatives, and advised the Public Information Officer has been working on it. Cam Johnson, Public Information Officer, stated the school representatives are very interested in a youth commission program, and there are a lot of issues to be worked out, such as the number of students and how they are selected. Mr. Tucker moved to approve the creation of a Fort Walton Beach Youth Commission and allow City representatives to meet with students and faculty at both the City' s high schools to work out the details of the commission and return to City Council at a later date with detailed plans. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, and Minich in favor (Pullen and Hartwell absent). POLICE PENSION BOARD APPOINTMENT Consideration of appointment of the fifth member to the Police Officers Pension Board. Mr. Minich moved to re- appoint Captain Tony Carnathan to serve on the Police Officers' Retirement Fund Board of Trustees as the fifth trustee for a two-year term from October 1, 2006 until September 30, 2008. Mr. Tucker seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, and Minich in favor (Pullen and Hartwell absent). BEAUTIFICATION COMMITTEEITREE BOARD APPOINTMENT Consideration of appointment to the Beautification Committeerrree Board. r Mr. Minich moved to appoint Christina Warthen, 608 Virginia Oak Court, to serve on the Beautification CommitteelTree Board to fill the unexpired term until January 13, 2007, then for a four-year term until January 12, 2011. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, and Minich in favor ( Pullen and Hartwell absent). j  Regular Council 11- 14- 06 11 B CODE ENFORCEMENT BOARD APPOINTMENT Consideration of appointment of an alternate to the Code Enforcement Board. Mr. Minich moved to appoint Adam Keith Ehrlich, 115- A Second Street SE, to serve as an alternate on the Code Enforcement Board for a three- year term until November 13, 2009. Mr. Tucker seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, and Minich in favor ( Pullen and Hartwell absent). MAYOR/COUNCIL ANNOUNCEMENTS Mr. Campbell welcomed the new Finance Director, Lisa Absher. to the city. He also announced the Fort Walton Beach Golf Course was recognized as one of the best places to play golf in the country, and recognized Golf Club Administrator Jim Frazier for his efforts. Mr. Tucker acknowledged a letter that was written to Chief Litschauer from a former FBI agent praising the efforts of Sgt. Phil Chaney who assisted the former agent's mother when she had a problem with her vehicle in the middle of an intersection. Mr. Minich echoed the comments of Mr. Campbell regarding the golf course, noting the course was recognized in two national magazines. Golf Digest and Business Digest. He also stated he enjoyed the Veteran' s Day Parade that he participated in with Mr. Holmes and Mr. Patterson. The Mayor mentioned he enjoyed the Halloween Party that City employees participated in, and recognized the efforts of Police Department staff for their publication titled Ten Thirty- Nine. The Mayor also announced the awards banquet for the Florida League of Cities this weekend and that Staff nominated for awards include Joyce Shanahan for City Manager of the Year and Charlotte Dunworth for Employee of the Year. and that Councilman Tucker is nominated for Councilman of the Year. CITY MANAGER ANNOUNCEMENTS The City Manager also mentioned that the Mayor is up for the Florida League of Cities Mayor of the Year award. She announced the Doll Show at the Senior Center on November 18; the Christmas celebration with the tree lighting at the Landing on December 2nd at 5: 30 p. m.; the Christmas parade on December 4th; and the Children' s Book week. ADJOURNMENT Being no further business, the meeting adjourned at 8: 15 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK ddm/ lve  CITY COUNCIL MEETING November 28, 2006 Consent Agenda Consideration of a request to award contract for playground equipment for Liza Jackson Park and Garniers Beach Park, to J .A. Dawson Company Parks & Recreation Director) Council Action 1 st 2nd Vote: CA- 2 Agenda Item Number:  CITY OF FORT WALTON BEACH MEMORANDUM Date: November 20, 2006 To: Joyce Shanahan, City Manager From: Jeff Peters, Parks & Recreation Director SUBJECT: REQUEST TO AWARD CONTRACT FOR PLAYGROUND EQUIPMENT AT LIZA JACKSON PARK AND GARNIERS BEACH PARK BACKGROUND In accordance with Volume 2, Chapter 4, Section 4. 01, Paragraph 4.01.025 Code of Ordinances and the Purchasing Policies and Procedures, the City may utilize bids and contracts ftom other entities (piggyback) provided that purchases exceeding $ 20,000.00 must be approved by City Council. This Bid Tabulation is in conjunction with the City of Jacksonville Contract # SC- 0511- 06 which expires 6/ 1/ 07. DISCUSSION J. A DawsonCompany, from Pelham, AI., submitted the lowest bid, in the amount of 49, 047. 26, for the Liza Jackson Park playground equipment and Gamiers Beach Park playground equipment. Sufficient funding is provided in account # 001- 5067- 572- 6406 for Liza Jackson Park and account # 001- 1000- 572- 6406 for Gamiers Beach Park. The Purchasing Department solicited bid quotations ftom nine ( 9) playground companies with responsive quotations received ftom five ( 5). RECOMMENDATIONS 1. Staff recommends the formal bid process be waived and utilize the quotes indicated in the tabulation sheet to award to the lowest responsive bidder, J.A Dawson Company, for the purchase and installation of playground equipment, in the amount of $49,047. 26 at Liza Jackson Park and Garniers Beach Park. FIN A N C I A L D A T A 1. DEPARTMENT: Parks & Recreation 2. DIVISION: Parks 3. FUND: General Fund 4. ACCOUNT # 001- 5067- 572- 6406 & # 001- 1000- 572- 6406 5. ACCT. DESCRIPTION: Specialized Equipment CI1t/z, 6. FY BUDGET: 06- 07 7. AMOUNT BUDGETED: $ 50, 000. 00 & $ 7, 500. 00 8. GRANT FUNDS: YES XX NO AMOUNT 9. FUND TRANSFER: YES NO X AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS