Fort Walton Beach Council agenda — 11-28-2006 ‎(regular)‎ — reading text

cO I I:~ .~~~ t tttt Carole Jones From: Michael Beedie Sent: Tuesday, November 21, 2006 4: 38 PM To: Carole Jones Cc: John Hofstad Subject: Fw: Harris Carole, Here is Toni' s concurrence for the Maintenance Agreement for 268 Ventura Circle. Thanks, Michael Sent from my BlackBerry@ wireless device Original Message----- From: " Toni L Craig" < toni@tlcpa. gccoxmail. com> Date: Tue, 21 Nov 2006 16: 05: 25 To:"' Michael Beedie'" < mbeedie@fwb. org> Subject: RE: Harris Good. The revised agreement is approved for form and legal sufficiency. Toni L. Craig Attorney at Law Fla Bar No 115444 244 Racetrack Rd NE Fort Walton Beach FL 32547 850) 243- 6969 Fax: ( 850) 244- 8929 Do not disseminate to any The contents of message may be attorney- client this privileged. other person and please ask if you are uncertain. Original Message----- From: Michael Beedie [ mailto: mbeedie@fwb. org] Sent: Tuesday, November 21, 2006 2: 02 PM To: toni@tlcpa. gccoxmail. com Subject: RE: Harris Toni, In order to get this completed, I am change the prepared by section to have my going to name as the document preparer. This should hopefully take care of things so I can get the information to Joyce this afternoon. 1 Thanks, Michael D. Beedie, P. E. Utilities Operations Manager City of Fort Walton Beach P. O. Box 4009 203B Hollywood Boulevard NW Fort Walton Beach, FL 32549 Phone: ( 850) 833- 9612 Fax: ( 850) 833- 9690 Cell: ( 850) 585- 9158 Nextel: 186* 13224* 8 E- Mail: mbeedie@fwb. org: < mailto: mbeedie@fwb. org> Website: www. fwb. org: < http:// www. fwb. org> Original Message----- From: Toni L Craig [ mailto: toni@tlcpa. gccoxmail. com] Sent: Tuesday, November 21, 2006 1: 15 PM To: Michael Beedie Subject: RE: Harris know who the Harris document, but it wasn' t an attorney. Therefore, I don' t prepared McMullen shouldn' t be listed there. Toni L. Craig Attorney at Law Fla Bar No 115444 244 Racetrack Rd NE Fort Walton Beach FL 32547 850) 243- 6969 Fax: ( 850) 244- 8929 The contents of this message may be attorney- client privileged. Do not disseminate to any 2 other person and please ask if you are uncertain. Original Message----- From: Michael Beedie [ mailto: mbeedie@fwb. org] Sent: Tuesday, November 21, 2006 11: 25 AM To: toni@tlcpa. gccoxmail. com Subject: RE: Harris Toni, Here isrevised version of the Maintenance Agreement for the Harrises. a I have from both the Boys & Girls Club and the original Harris agreement. incorporated aspects Please review this ASAP and make any necessary comments. I will attach the recorded easement as Exhibit A and the site plan and fence details as Exhibit B. Thanks, Michael D. Beedie, P. E. Utilities Operations Manager City of Fort Walton Beach P. O. Box 4009 203B Hollywood Boulevard NW Fort Walton Beach, FL 32549 Phone: ( 850) 833- 9612 Fax: ( 850) 833- 9690 Cell: ( 850) 585- 9158 Nextel: 186* 13224* 8 E- Mail: mbeedie@fwb. org: < mailto: mbeedie@fwb. org> Website: www. fwb. org: < http:// www. fwb. org> Original Message----- From: Toni L Craig [ mailto: toni@t1cpa. gccoxmai1. com] Sent: Tuesday, November 21, 2006 9: 53 AM To: Michael Beedie Subject: Harris 3 Michael it only needs a few changes to make Upon second look at the Harris Maintenance Agreement, it legally sufficient. 1. A " scrivener' s block" should be put at the bottom: address, and telephone number. Prepared by: ?; 2. A better reference to the area of the easement affected by the fence. A specific description added as Exhibit A. Toni L. Craig Attorney at Law Fla Bar No 115444 244 Racetrack Rd NE Fort Walton Beach FL 32547 850) 243- 6969 Fax: 850) 244- 8929 Do not disseminate to The contents of message may be attorney- client this privileged. any other person and please ask if you are uncertain. 4  CITY COUNCIL MEETING November 28, 2006 Consent Agenda Consideration of request to approve an agreement between the City and the School Board, for the City to use a school bus to provide emergency evacuation transportation for families unable to provide their own transportation to emergency shelters Fire Chief) Council Action 1 st 2nd Vote: CA- 7 Agenda Item Number:  CITY OF FORT W AL TON BEACH MEMORANDUM DATE: November 22, 2006 TO: Joyce Shanahan, City Manager FROM: Mike Dutton, Fire Chief ' oI~ SUBJECT: Motor Vehicle Lease for Disaster Transportation Services between the City of Fort Walton Beach and Okaloosa County School Board BACKGROUND: The City conducted a survey several months ago of all residents be asking if they would need transportation to an emergency shelter should they ordered to evacuate due to a hurricane threat. The results received by staff indicated that 60 families needed assistance to a shelter. Closer inspection of the list revealed that 45 of the 60 came from the two apartment buildings known as White Sands I and II located on Windham Ave. near 3rd St. in the southeast sector of the Zone C City. The site area is important because it places the buildings within the evacuation perimeter. Surge models indicate this would be within easy reach of both Category 4 and 5 Hurricanes. The buildings are each five story retirement homes that do not fit the criteria of an Assisted Living Facility (ALF). If they were in this category they would be required law to have their own evacuation and their own transportation. Its current plan by status ultimately makes it the City' s responsibility. DISCUSSION: Okaloosa County Emergency Management has pledged to use an existing MOU with Okaloosa County Transit to move the other 15 families to a OCT does not have bus big enough to transport the 45 shelter. Unfortunately, a residents from the White Sands complex. Okaloosa County School Board has agreed to enter into a lease agreement allowing us to use one of the 60- seat- capacity school buses to accomplish the move. The cost to the City will be $ 60.00 a day and $ 1.20 per mile. The City will provide a properly licensed driver, Class A with a P and an S endorsement. The City will also provide the time it is in its possession. proper insurance coverage and maintenance during RECOMMENDATION: Staff recommends Council allow the Mayor to sign the and lease agreement on behalf of the City. The lease document has been reviewed approved by the City Attorney for legal sufficiency. C:\Documents and Set ingsm\ dut on\ My Documents\ Fonns\ StaffReport on Bus Lease with OC School District. doc C' f\.p, 7 Reviewed and Concurred: / Hold for discussion: Denied: 0/ 06 1/" 2-- I Date Comments: C:\Documents and Set ings\mdut on\ My DocumentsF\ orms\ StaffReport on Bus Lease with OC School District.doc  ANCHORS. SMITH. GRIMSLEY A PROFESSIONAL LIMITED