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November 14, 2006
Subject Request to Purchase Vehicles
SUMMARY
In accordance with Volume II, Chapter IV, Section 4. 01, Paragraph 4. 01. 025, Fort Walton Beach
Code of Ordinances, request authorization to purchase five police pursuit vehicles utilizing the Florida
State Contract, from Orville Beckford Ford of Milton, Florida, in the amount of $99, 545. 00.
If approved, sufficient funds are available in the FY 2006- 2007 budget in account numbers 001- 0800-
521. 64- 03 and 009- 2000- 552. 64- 03, Passenger Vehicles.
Recommend the City Council approve the purchase of five Police Pursuit Vehicle from Orville
Beckford Ford for the unit price outlined in the tabulation.
FINANCIAL DATA
1. DEPARTMENT: Police Department & Community Redevelopment Agency
2. DIVISION: Police ( 0800) & CRA (2000)
3. FUND: General & Community Redevelopment Agen~~_
4. ACCOUNT# 001- 0800- 521. 6~~ 09- 2000- 552. 64- 03
5. ACCOUNT DESCRIPTION: assenger Vehicles
C{'"' -
6. FY BUDGET: 2006- 200
7. AMOUNT BUDGETED: $ 20, 000. 00 - CRA, $ 80, 000. 00 - Police ( Total $ 100, 000. 00)
8. GRANT FUNDS: YES 0 NO IZI AMOUNT$
9. FUND TRANSFER: YES 0 NO IZI AMOUNT$
10. FROM ACCT: NIA
11. TO ACCT: NIA
12. REASON FUNDS AVAILABLE FOR TRANSFER: NIA
13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR_ NONE _ X_
BID ITEM DATA
14. DESCRIPTION OF BID ITEM: NIA
15, SUPPLEMENTAL MATERIAL: ATTACHED 0 ADD' L MAT FDR D_NONE L81
16. # BID INVITATIONS SENT: NIA
17. # BIDS RECEIVED: NIA
18. # RESPONSIVE BIDS: NIA
19. RECOMMENDED VENDOR: Orville Beckford Ford
20. BID AWARD AMOUNT: Refer to Bid Tabulation
21. COMMENTS: *
22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): Five Vehicles
23. ESTIMATED PURCHASE AMOUNT: $ 99, 545. 00
24. BID TABULATION ATTACHED: YES IZI NO D ADD' L MAT FDR 0
25, TERM OF CONTRACT: Net 30 Days
26. BID VALID TO: Production Cutoff Date
27. BID PRICE VALID FOR TERM OF CONTRACT: YES_ X_ NO_
28. WARRANTY PERIOD: Standard Warranty
29. DELIVERY TIME: 90 Days
30, STATE CONTRACT: YES_ X_ NO_
31, CONTRACT #: NIA
32. CO- OP PURCHASE: YES 0 NO L81
33. AGENCY: NIA
34. EXPECTED LIFE OF ITEM: NIA
35. ITEM DEMO' D: YES NO_ X_
36. REFERENCES CHECKED: YES 0 NO Q NIA IZI
37. CONTRACT: ATTACHED ADD' I MAT FDR NIA X
38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES 0 NO QNiA IZI
39. CURRENT VENDOR: NIA
40, CURRENT PRICE:
REPORT PREPARED BY:
REVIEWED & SUBMITTED BY:
REVIEWED AND CONCUR:
Joyce Shanahan Date
City Manager
COMMENTS:
The following Comments relate to items marked with an asterisk (*).
Item 21
Administrative Policy 102, Paragraph IV, Section I ( 8) authorizes the utilization of the State Contract
instead of a formal bid process.
One new police pursuit vehicle will be assigned to the second CRA Officer. The other four new police
pursuit vehicles will be assigned to Officers in the Patrol Divisions.
City of Fort Walton Beach
MEMORANDUM
DATE: October 31, 2006
TO: Ted Litschauer~
Police Chief
FROM: Michael Tatum
Purchasing Director
SUBJECT: Pursuit Vehicle ( RWD)
The referenced bid tabulation is forwarded for your review. Please take the necessary
action to prepare the Memorandum for Approval by the City Manager and Council.
In accordance with the Purchasing Policies Section IV Paragraph 1- 8 the City Council
materials and
may procure, without following formal bid procedures, all supplies,
equipment which are the subject of contracts with the State of Florida.
The following information is furnished for those items applicable to Purchasing on the
Request To Award Bid Memorandum:
ITEM NO.lDESCRIPTON RESPONSE
16. Number of Bids Solicited N/ A
17. Number of Bids Received N/ A
18. Number of Responsive Bids N/A
24. Tabulation Attached Yes
30. State/ Sheriff Contract Yes
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