Okaloosa County BOCC — March 4, 2014 — Emergency Contract Lease Form

EMERGENCY Contract / Lease Form Contractor/Lessee Name: SANDMAN, LLC Purpose: EMERGENCY BEACH CLEANING SERVICES Date/Term: Effective immediately upon its full execution and shall terminate on April 30, 2014 Amount: NOT TO EXCEED $92,888.25 Department: TOURIST DEVELOPMENT DEPARTMENT Justification must be given as to why the above referenced contract/lease is considered an emergency and therefore NOT in accordance with the approved Okaloosa County's contract/lease policy and procedures. See Attached Approved: 2/20) rf County Administrator Date Purchasing Director Date NORTHWEST “2\3 FLORIDA'S EMERALD COAST Convention & Visitors Bureau February 25, 2014 Dear Zan; As you are aware, Okaloosa County has been cleaning the beaches since November of last year. These services have been provided during the period of the year where there is limited use of the beaches by our visitors. We are now about to have a substantial use of the beaches and the County does not have the ability to clean the approximately 9 miles of beach on Okaloosa Island and in Destin. Further it does not have the necessary equipment to adequately perform these services. This means there will be no trash pickup and no beach raking at either of these locations. As you may also be aware, Spring Break is imminent and begins in earnest on March 1* and upon its arrival, the adverse impacts will grow. There is an immediate need to provide the necessary resources to make certain that the beaches are adequately cleaned and maintained for our visitors. This is clearly an emergency situation. Typically, at this time of year and moving into summer, over 40 tons of trash is collected from our beaches each month. If the County does not continue the cleaning and trash pickup on these beaches we run the risk of alienating our visitors with the likelihood that they will not return to our beaches and that could result in great economic harm to the County. Therefore, we respectfully request that beach cleaning services be immediately obtained through the emergency procurement process. if you have any questions, please don’t hesitate to contact me. Sincerely, EK baler Ed Schroeder, Director Tourist. Development Department : ~ Emerald Coast Convention & Visitors Bureau, Inc. 1540 Miracle ‘strip Parkway SE, Fort Waltori Beach, Florida 32648: ; T 850:651.7131 / F 850.651.7149 / EmeraldCoastFL. com / Toll-Free 1.800. 322. 3319" oat “ft doh é. G62 w Lire Sand oy aa ya =~ Grppl Ls, Your Soul.