Okaloosa County BOCC — 2013 meeting #1141 (date undetermined) — Action Item Printout — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 16, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Destin Airport—Runway 14-32 Pavement and Lighting Rehabilitation project: Pay Application No. 3 (FI DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the following items related to the Runway 14-32 Rehabilitation project at the Destin Airport: (1) C.W. Roberts Contracting, Inc. Change Order No. 1 (FINAL) which deletes $194,152.22 from contract amount; (2) Release of all C.W. Roberts Contracting, Inc. Retainage in amount of $232,829.23; (3) Final payment to C.W. Roberts Contracting, Inc. in the amount of $381,909.76 (includes retainage). BACKGROUND: On October 5, 2012, the construction contract for the Runway 14-32 Rehabilitation project was awarded to C. W. Roberts Contracting, Inc. The runway rehabilitation project included pavement milling, asphalt leveling and a bituminous overlay to re-establish the cross slope and smooth the runway, new pavement marking and turfing. The project also included the replacement of runway edge lighting system and hold position airfield signs. New runway cable and conduit infrastructure was installed to accommodate new LED runway lights, replacement signage and “homeruns” cables which fed back to the existing airfield electrical vault. The total contract time was 125 calendar days. This duration included a “fast-track” runway closure period which started February 4, 013 and was intended to be completed February 11, 2013. Due to inclement weather delays, the runway was re-opened to aircraft traffic on February 15, 2013. A final completion inspection of the Runway 14-32 Rehabilitation project was conducted on March 18, 2013. All punch-list items have been addressed to the satisfaction of the Engineer, FDOT and the County. The primary purpose for Change Order No. 1 is to reconcile the as-bid contract quantities to the actual final quantities accepted and measured in the field at Destin Airport. A largest deduction to the construction contract was bituminous surface course, bituminous base course and tack coat. A large portion of the bituminous tack was not utilized for the project because the contractor paved back-to-back days and therefore the product was not necessary. Change Order No. 1 represents a $194,152.22 reduction in the contract amount. Upon approval of Change Order No. 1, the final C.W. Roberts Contracting, Inc. contract amount will be $2,477,372.78. OPTIONS: Approve, Reject, or Table RECOMMENDATIONS: Approve Change Order No. 1 with C. W. Roberts Contracting, Inc. to reduce the total contract amount by $194,152.22; approve release of retainage in amount of $232,829.23; approve final payment in the amount of $381,909.76 (includes retainage). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator