Okaloosa County BOCC — September 2, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 2, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Constantine Task Order 11 DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS has requested the services of Constantine Engineering under Task Order 11 per the terms of Contract #C13-2068-WS for a total not to exceed cost of $400,000. Task Order 11, for Sunshine State One-Call of Florida (SSOCOF) Services (AKA "line locating"), is attached for your review. BACKGROUND: The Water and Sewer Department has maintained a contract with Constantine Engineering for more than 10 years to perform line location services for responding to Sunshine State One-Call of Florida service location tickets. This project continues to authorize Constantine Engineering to perform the SSOCOF services. This project is necessary to comply with the Underground Facility Damage Prevention and Safety Act, Florida Statute 556, Sunshine State One-Call of Florida Requirements. The scope of services for this project includes professional and technical services for locating, verifying, installing permanent markers, ticket management, and line location services for responding to Sunshine State One-Call of Florida service location tickets for components of the water and sewer systems. This Task Order/Engineering Scope of Services negotiated with Constantine Engineering includes the necessary work tasks to complete the scope of work and is for a not to exceed cost of $400,000. This is an increase from FY2014 budget amount to account for the increased number of locate tickets being received over the past 18 months. Funds are available in the FY2015 budget. The amount spent on this Task Order is a direct reflection on the amount of construction occurring in our service area - when a contractor digs, by law he must notify SSOCOF, and by law the underground utilities must be marked. Staff will monitor the budget closely. If construction continues to pick up, a Task Order Revision may be necessary. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS requests BCC approval to authorize the Chairman to execute Constantine Task Order 11, for a not to exceed amount of $400,000.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator