Okaloosa County BOCC — July 25, 2016 — Engineering & Administration - PBB — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ENGINEERING & ADMINISTRATION PROGRAM DESCRIPTION: The Engineering Division of the Public Works Department provides services to the public in the areas of, roadway design, stormwater management, topographical and construction surveying, Land Development Code conformance review, construction inspection, and construction contract administration. REVENUE: Engineering Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR:  Worked with FDOT in the continued development and advancement of roadway projects on State and County roads in Okaloosa County; examples include PJ Adams Parkway Improvements, Steel Road Bridge Replacement and several new Local Agency Program (LAP) Agreements for Safety and Sidewalk projects.  Continued administration and review of the design and right-of-way acquisition for the PJ Adams Parkway TRIP Agreement with FDOT from SR 85 to I-10 ($4.4M). | Project Ongoing  Worked closely with FDOT, FWB Chamber and Eglin AFB in obtaining a necessary easement for the Shalimar Gateway Landscaping JPA Agreement. | Project Ongoing  Provided input and review for Foy Shaw Parkway. | Project Ongoing  Completed the design and procurement of the Martin Luther King Jr. Blvd. / Green Acres Road resurfacing contract ($2,000,000).  Procured, managed and inspected the contractual work for repairs to three roadways from the April 2014 floods: Jail Parking Lot, Oakhill Road, Sexton Road (FEMA). | In Progress  Completed the design for a stormwater retrofit project in the Gap Creek basin. Amended the original 319 Grant Agreement with FDEP to reduce scope. Includes approximately $200,000 for construction costs.  Constructed stormwater improvements for the Overbrook and Tanglewood Stormwater Ponds via MOEX settlement grant from FDEP ($400,000).  Submitted Transportation Alternative Program (TAP) grant applications for 5 new sidewalk projects.  Procured five-year continuing services contracts for design and CEI services for LAP funded projects.  Continued coordination and communication associated with the right-of-way acquisition for the Okaloosa Lane and Fairchild Road dirt-to-pave projects. PROGRAM GOAL: The Engineering division’s mission is to provide safe infrastructure and quality of life related services to the residents and visitors of Okaloosa County. The division accomplishes this mission through its four sections: Drafting and Design, Land Development Review, Right-of-Way, and Survey. KEY OBJECTIVES: 1. Provide engineering services that enhance or maintain the health, safety and welfare of the general public. 2. Provide timely and courteous assistance to citizens. 3. Ensure that all projects are designed and constructed within established budgetary constraints, comply with acceptable industry standards, and are performed in compliance with County policies and procedures. 4. Provide surveying services for design, construction, and enforcement purposes. 5. Acquire the necessary rights-of-way, easements, deeds, and agreements to construct and maintain County infrastructure. 6. Provide recommendations to the Board of County Commissioners related to the operation and maintenance of infrastructure owned by the County. 7. Maintain a database of record drawings for projects constructed, repaired or maintained by County forces. 8. Projects for FY 2017 • PJ Adams Parkway TRIP | Project Administration for the Design and Right-of-way Acquisition of Segments 1-4. • Foy Shaw Parkway | Preliminary Engineering & Document Review • Rocky Bayou Drive Sidewalk Design | Administration of FDOT LAP Agreement • Crestview Sidewalks Addition (3 Locations) | Administration of FDOT LAP Agreement • Shalimar Gateway Landscaping JPA | Project Management, Utility Coordination, Construction Admin. • Okaloosa Lane Dirt to Pave | Right-of-Way Acquisition & Construction Administration • Assist with dirt to pave conversion projects. | Design and Inspections • Project Administration (Design and Construction) of approved sidewalk TAP grants. 9. Verify that all submitted designs (both those intended for public dedication and private ownership/ maintenance) meet or exceed the minimum standards set forth in the Land Development Code to protect the health, safety and welfare of the general public. 10. Coordinate public and private proposed improvements (across county and municipal jurisdictions) for compatibility. 11. Inspect improvements to verify that they are constructed in accordance with the approved development documents prior to making a recommendation to the Board of County Commissioners for acceptance of maintenance responsibility. 12. Maintain open communication with project applicants from the pre-application meeting through development approval. 13. Provide an efficient development review process. 14. Monitor stormwater and transportation concurrency in accordance with the Land Development Code and Comprehensive Plan. PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY16/17 Input Grants acquired 3 4 4 Construction contracts finalized 2 3 3 Output Project designs completed by staff 2 3 3 Project designs completed by consultants and administered 12 10 10 by staff Efficiency Average time (days) to process payment requests 15 15 15 Percentage of projects completed under budget 100 100 100 Effectivenes Ratio of Grant dollars to County match dollars spent on 1.5:1 1.5:1 1.5:1 design/construction projects • Includes Salaries, Benefits and Operating Expenses for: Engineering Staff (5) | Survey Staff (5) | Development Review Staff including Inspectors (4) • Included Salaries and Benefits only for: Public Works Director (1) | Road Division Management Staff (2) | Administrative Staff (5) | Supply Staff (4) • Includes 2 New Positions: Program Technician II (Administrative) Supply Specialist (Supply)  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: LAND DEVELOPMENT REVIEW AND PERMITTING PROGRAM DESCRIPTION: The Review, Testing, and Inspection section of the Engineering Division in the Public Works Department provides engineering review to ensure that all infrastructure improvements intended for use by the public meet the standards of the Land Development Code and protect the health, safety, and welfare of the general public. REVENUE: The Review, Testing, and Inspection section is funded within the County Transportation Trust Fund (CTTF). Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR:  Received and reviewed development plans for 120 projects.  Attended 60 pre-application meetings with Developers and Engineers.  Reviewed and inspected 202 driveway permit applications.  Received and inspected 60 "below the crown" exemption requests.  Performed 1371 periodic inspections for developments.  Performed 321 NPDES inspections.  Performed 50 bridge inspections/report filings.  Processed 7 FEMA-LOMR applications.  Conducted 200 roadway material density tests for needed for roadway and stormwater construction projects. PROGRAM GOAL: The Land Development Review and Permitting section’s mission is to ensure that infrastructure proposed and constructed for citizen use is compliant with minimum technical standards and promotes the health, safety and welfare of the general public. KEY OBJECTIVES: 1. Verify that all submitted designs (both those intended for public dedication and private ownership/maintenance) meet or exceed the minimum standards set forth in the Land Development Code to protect the health, safety and welfare of the general public. 2. Coordinate public and private proposed improvements (across county and municipal jurisdictions) for compatibility. 3. Inspect improvements to verify that they are constructed in accordance with the approved development documents prior to making a recommendation to the Board of County Commissioners for acceptance of maintenance responsibility. 4. Maintain open communication with project applicants from the pre-application meeting through development approval. 5. Provide an efficient development review process. 6. Monitor stormwater and transportation concurrency in accordance with the Land Development Code and Comprehensive Plan. PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY16/17 Number of development plans received 78 120 120 Input Number of final inspection requests received 25 93 93 Number of plats approved 3 7 7 Output Number of formal inspections performed 25 24 24 Number of plan reviews performed 78 120 120 Efficiency Average time for plan review (work days) 15 15 15 Average time between request and performance of an 2 2 2 inspection (work days) Effectivenes Percentage of plans reviewed within LDC requirements 100 100 100 Percentage of inspections performed within 72 hours of 100 100 100 request HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Administrative & Support 6 6 8 8 Full-time Management & Professional 0 0 9 8 Full-time Operations & Trades 9 9 10 11 Total