Okaloosa County School Board — Regular Meeting, May 22, 2017 — reading text

of Board Agenda Item 7.6 Dated July 25, 2016 - Request to close Choctawhatchee High School Internal Funds checking account at First City Bank and open a new account at BBVA Compass Bank, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the rescission of School Board Agenda Item #7.6 dated July 25, 2016. Public Content On July 25, 2016, the School Board granted permission to Choctawhatchee High School to close its current Internal Funds checking account at First City Bank and open a new account at BBVA Compass Bank. BBVA Compass Bank was unable to meet the school's requirements; therefore, the account was not changed. Due to the support that First City Bank has given Choctawhatchee High School in the past and promised for the future, the school would like to continue to bank with First City Bank and requests rescission of the previously approved agenda item. File Attachments ChoctawHS-BankChange-Agenda Rescission 2017-05-22.pdf (379 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.3 to the Discussion Agenda, per request by Mr. Destin. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.15 School Readiness Provider Contract, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : May 22, 2017 Absolute Date : May 22, 2017 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the School Readiness Provider Application for services beginning July 1, 2017 through June 30, 2018. Public Content Mandated by Florida law, providers of services for children in programs receiving subsidized child care funding must annually complete the School Readiness Provider Contract. The School Board of Okaloosa County, Florida will receive funding from the Early Learning Coalition of Okaloosa & Walton Counties for Wright Elementary School. The Early Learning Coalition of Okaloosa & Walton Counties has developed the statewide School Readiness Provider Contract. The School Board of Okaloosa County, Florida, will begin the new contract year July 1, 2017 through June 30, 2018 using this agreement. File Attachments 2017-2018 ELC School Readiness Contract Completed.pdf (1,305 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.3 to the Discussion Agenda, per request by Mr. Destin. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.16 RFP 17-01 External Independent Auditing Services: Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP 17-01 External Independent Auditing Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Carr, Riggs & Ingram, LLC. Public Content Request approval of the committee's recommendation for RFP 17-01 External Independent Auditing Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Carr, Riggs & Ingram, LLC. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. For additional information, please contact Rita Scallan, Chief Financial Officer at (850) 833-5826. File Attachments RFP17-01 Committee Recommendation.pdf (16 KB) Minutes 4-27-2017 RFP 17-01 & 17-02 Auditing Services.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.3 to the Discussion Agenda, per request by Mr. Destin. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.17 RFP 17-02 Internal Accounts Auditing Services:  Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP 17-02 Internal Accounts Auditing Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Carr, Riggs & Ingram, LLC. Public Content Request approval of the committee's recommendation for RFP 17-02 Internal Accounts Auditing Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Carr, Riggs & Ingram, LLC. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. For additional information, please contact Rita Scallan, Chief Financial Officer at (850) 833-5826. File Attachments RFP17-02 Committee Recommendation.pdf (16 KB) Minutes 4-27-2017 RFP 17-01 & 17-02 Auditing Services.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 7.3 to the Discussion Agenda, per request by Mr. Destin. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.18 RFP 171102 Food Processing: USDA Commodities, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on with RFP 171102 Food Processing: USDA Commodities through The School District of Escambia County. Public Content Request approval to tag on with RFP 171102 Food Processing: USDA Commodities through The School District of Escambia County. The bid is based on fixed prices and will be used on an as needed basis to process USDA commodities. Funding will be paid from Federal Funds. The contact is effective July 1, 2017 through June 30, 2018 and a copy of the award tabulation is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments RFP #171102 AWARD TAB.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review.