Okaloosa County BOCC — October 16, 2012 — Contract & RFP — reading text

CONTRACT This agreement, executed in Crestview, Florida _ this day of 2012 between the County of Okaloosa, Florida Owner, hereinafter called the Party of the First Part, and Js/and. Sande Beath Service of! Nd te SUCCESSOTS, executors, administrators and assigns, hereinafter called the Party of the Second Part. WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to furnish all equipment, machinery, tools and labor; to furnish and deliver all materials required to be furnished and delivered in and about the improvement and fo do and perform all work related to providing Beach Concession Services per Bid #54-12 as per the attached proposal in strict conformity with the provisions of this Contract, the Notice to Contractors, the Specifications and the Plans approved by the Owner. The said Plans, Specifications, the Notice to Contractors, and the Proposal are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. As security for the full and faithful performance of this contract and all the incidents thereto, the Party of the Second Part had made and furnished a Contract Bond with as Surety (as required per the bid package), which is accepted by Parties of the First Part and made a part of this contract. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as are set out in the accompanying proposal in the manner provided in the said Specifications. This contract will commence upon contract signatures of both parties and will run through September 30, 2015. This contract may be renewed for one additional three (3) year period upon written agreement by both parties. This contract may be cancelled by either party for failure to perform with written thirty (30) day notice. The contractor shall be prepared to begin work to be performed under the contract as he set forth in his proposal, but will not proceed until he receives official notice to begin. REPRESENTATIVES: The authorized representative of the County shall be: Amy Allen, Okaloosa County Public Works 1759 S. Ferdon Blvd. Crestview FL 32539 850-689-5770 E-Mail: aallen@co.okaloosa.fl.us The authorized representative for Island Sands Beach nee shall be: ok NW eeran Cox ?O Bex Yb Oeskrn, Fl 32540 E-Mail: _ bein 1g Co x)_yo-hoo. Cow~ Last Revised - 09/17/2012 Page 23 All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Jack Allen Contracts & Leases Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, FL 32536 850-689-5960 / 850-689-5998 (FAX) E-Mail: jallen@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said has hereto fixed his signature, the day and year above written. WITNESS; (Bln )slan d Sends Sach Servet ao CONTRACTOR of Aw Fl, LLC sy rae Musas ag Mtn a ITLS STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this day of 2012 and is effective on the day of 2012. ATTEST: COUNTY OF OKALOOSA, FLORIDA BY Gary Stanford Don R. Amunds, Chairman Deputy Clerk of Court Last Revised - 09/17/2012 Page 24 BID SHEET DATE: lo/i7 [20/2 PROPOSAL #: BCC 54-12 PROPOSAL ITEM: BEACH CONCESSION SERVICES SUBMITTAL #1 Okaloosa Parks & Accessways: 2"4 Saturday in March — 2.4 Weekend in October Beach chair & umbrella rental @ James Lee Park, Newman C. Brackin (The Boardwalk), John Beasley Park & Marler Park. Operation of small concession 0O Stands @ John Beasley Park & Ross Markler Park only. 3 O, Oe. per year SUBMITTAL #2 Okaloosa Parks & Accessways: 2"4 Saturday in March — 2.4 Weekend in October To include submittal #1 & optional sales & rental. $ per year ANTI-COLLUSION STATEMENT: The below signed bidder has not divulged to, discussed or compared his bid with other bidders and has not colluded with any other bidder or parties to bid whatever. (Note: No premiums, rebates, or gratuities permitted either with, prior to, or after any delivery of materials. Any such violation will result in the cancellation and/or return of material (as applicable) and the removal from bid list(s). Island Sands Beach Service of NW FL, ULC wrt, ; fo, Bidder’s Company Name Authorized Signature — Manual ZT Ninclusteia| Street FockWalton Beach, FL [Srian, Cox 32548 Authorized Signature — Typed (0 Box 4b Westra, FL 32540 Manarayrng Membec Address Title ve 350 -259-YP I, N [A Phone # Fax # 51 - 06240 TY loriang Cox M yahoo. Com Federal ID # or SS # E-mail address —T Last Revised - 09/17/2012 Page 25 a ey gu “NO CONTACT CLAUSE” The Okaloosa County Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the Board of County Commissioners, the County Administrator or members of the Board Approved Review Committee. All questions or requests for information regarding the solicitation must be directed to the designated Purchasing Representative listed in the solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Purchasing Director or his appointed representative. It shall be the Purchasing Director's decision whether to consider this information in the decision process. Any attempt by a vendor/proposer to influence a member or members of the aforementioned shall be grounds to disqualify the proposer from consideration during the selection process. All proposers must agree to comply with this policy by signing the following statement and including it with their submittal. | te nee fox representing Isload Sands Beadn Service Signature Company Name Hereby agree to abide by the County's “No Contact Clause” and understand violation of this policy shall result in disqualification of my proposal/submittal. ————— ee Last Revised —- 09/17/2012 Page 15 of NWF, LLe INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement. Islead Sands Beatle Service of Nw FLLLC we Poll Bidder’s Company Name Authorized Signature — Manual 27 ladustria| Si FockWalton Beach, met Sean Cox Physical Address 32 Authorized Signature — Typed ('O fox l4b Oeshin FL32540 Manone ine Member Mailing Address . Title % &% N/A Phone Number FAX Number $50-259-4F96 950-b675° 7983 Cellular Number After-Hours Number(s) 10 17/2012 DATE Last Revised — 09/17/2012 Page 16 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected Officials(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business. YES NO. x NAME(S) POSITION(S) FIRM NAME: Island Sands eacl. Service of NW FL, LLC BY (PRINTED): Srian Cox BY (SIGNATURE): aoa lk TITLE: Monet ng Melos ADDRESS: 27 Indus toia| Street Fork Waltwn Bean, PL 32599 PHONE NO. _¥S5O- 253- YF E-MAIL cian 4 cox © yabwo. Coy~ Last Revised - 09/17/2012 Page 17 DRUG-FREE WORKPLACE CERTIFICATION THE BELOW SIGNED BIDDER CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall: Is Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2, Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3: Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1. 4, In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in, drug abuse assistance or rehabilitation program if such is available in employee's community, by any employee who is convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign this statement, | certify that this firm complies fully with the above requirements. DATE: lo/y-7 20/2. SIGNATURE: Z == ie COMPANY: Island Sands Brats Seovicl NAME: [Setar Cox oF Nw FL, LLC (Typed or Printed) appress: 27 Industria Street TITe:_AMA anon tag Mimbo o + Walk FL o od bow ae E-MAIL: lootany Cox P yahoo .Can— PHONENO.: 340-259-989 Last Revised - 09/17/2012 Page 18 LOCAL PREFERENCE DATA SHEET Refer to Special Bid Condition Does the state, county, municipality or political subdivision in which your firm is located offer a preference to their local bidders? (If your firm is located in Okaloosa County, you will check “NO.") If “YES,” list below the extent of such preference. YES NO. o® Island Sands Seacl Service of Nw BO pene oe Bidder's Company Name FL J LLC Authorized Signature — Manual lovin Cox yahoo. Cow Soran Cox E-Mail 7 / Authorized Signature — Typed a a ST Last Revised - 09/17/2012 Page 19 October 18, 2012 BRIAN COX DBA ISLAND SANDS BEACH SERVICES OF NW FL 27 INDUSTRIAL ST NW FORT WALTON BEACH, FL 32548-4813 Dear BRIAN COX DBA ISLAND SANDS BEACH SERVICES OF NW FL, We are pleased to present you with this Bid Bond. Our agency has reviewed your current bid bond need based on the information you have provided to us for this job proposal. If the job is awarded to your company, and final bonds are required, the premium based on the estimated bid amount would be $835.73. This premium was developed using the estimated job cost and rates from Auto-Owners Insurance Company, a company we trust and who has earned our confidence. Carefully review our information summary to make sure your bond is correct. Auto-Owners Insurance Group has the financial strength to be ranked among the leaders in the industry for financial