Okaloosa County BOCC — April 15, 2014 — Minutes — reading text

complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISClOSURE OF lOCAl OFFICER'S INTEREST 0. ~ \II lfb ,hereby disclose that on f1ll o :{ Gh 6 .(1 . 20 l_j_: (a) A measure came or will come before my agency which (check one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, - - - - - - - - - - - - - - - - - - - - - - inured to the special gain or loss of my relative, - - - - - - - - - - - - - - - - - - - - - - - - - inured to the special gain or loss of_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , by whom I am retained; or inured to the special gain or loss of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: tf\. y ~ ~ .Ce ' b e v'-1\\-J Iov -f'"'(j £ ( i- ~e P\ ;vc.Je... eV'\ ~r 1y r e 1,-Jes +.::J i- ~e. s~ £~ec~ \e ~~ My a..h ~~N\ ~;o~ \ S UfJ(l'> "J'Cc\N'e_ o 5; \"V) 0< ~'( ;e ~( "'-v0 !)(Je r:.-t' o..-\ ~ ~'""' o'f' lo ~ Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112 .317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM BB - EFF. 1/2000 PAGE2 GROWTH MANAGEMENT - CANCELLATION OF MARCH 18, 2014 HEARING TO CONSIDER POSSIBLE TERMINATION OF TRANSIT ROUTE 33 Mr. Kampert stated because the City of Destin has agreed to contribute funds for continuation of Transit Route 33, this public hearing is no longer needed. Mr. Amunds made motion, seconded by Mr. Harris, to cancel the subject hearing. 5 yeas. GROWTH MANAGEMENT - AMENDMENT NO. 2 TO CONTRACT C11 - 1900 - GM WITH OKALOOSA COMMUNITY DEVELOPMENT CORPORATION Mr. Kampert requested approval of Amendment #2 to SHIP (State Housing Initiatives Partnership) Contract C11-1900 - GM with Okaloosa Community Development Corporation (CDC) to change the staffing contact information and to allow the county to pay CDC directly for properly invoiced and documented work. Mr. Amunds made motion, seconded by Mr. Parisot, to approve the amendment. 5 yeas. GROWTH MANAGEMENT - AMENDMENT NO. 1 TO CONTRACT C14-2115 - GM WITH OKALOOSA COMMUNITY DEVELOPMENT CORPORATION Mr. Kampert requested approval of Amendment #1 to SHIP Contract C14-2115-GM with Okaloosa Community Development Corporation (CDC) to change the staffing contact information and to allow the county to pay CDC directly for properly invoiced and documented work. Mr. Parisot made motion, seconded by Mr. Harris, to approve this amendment. 5 yeas. TOURIST DEVELOPMENT APPROVAL OF EMERGENCY BEACH CLEANING CONTRACT WITH SANDMAN LLC Mr. Ed Schroeder, Tourist Development Department (TDD) Director, stated at the February 18, 2014 meeting the Board approved entering into an emergency contract with Sandman, LLC for beach cleaning services. The ending date of the emergency contract is April 30, 2014. Compensation is $86,388.25, plus reimbursable not - to-exceed disposable costs of $6, 500 which makes a grand total of $92,888.25. He asked for approval to ratify the emergency agreement. Upon inquiry by Mr. Parisot, Mr. Schroeder stated they do have the insurance certificates. Mr. Boyles made motion, seconded by Mr. Harris, to approve. 5 yeas. March 4, 2014 - 9- Minute Book 70, Page 271 Okaloosa County Board of County Commissioners VISITOR - ATTORNEY LYNN HOSHIHARA, REQUEST FOR EXECUTIVE SESSION Mrs. Lynn Hoshihara, Attorney with the Nabors, Giblin & Nickerson Law Firm, requested approval to set an Executive Session to discuss ongoing litigation prior to the next meeting at 8:00 a.m. Mr. Boyles made motion, seconded by Mr. Parisot, to set an Executive Session for March 18, 2014 at 8:00 a.m. in Fort Walton Beach. 5 yeas. TOURIST DEVELOPMENT APPROVAL TO NEGOTIATE WITH ARAMARK CORPORATION TO PROVIDE CATERING SERVICES AT EMERALD COAST CONVENTION CENTER Mr. Schroeder requested approval for staff to negotiate with ARAMARK Corporation for a contract to supply catering services at the Emerald Coast Convention Center. He reported four proposals were received and evaluated by the review committee. The firm receiving the highest marks was ARAMARK. The review committee was comprised of Zan Fedorak, Purchasing Director; Bill Leaman, Convention Center General Manager; Ed Schroeder, TDD Director; Rick Owen, County Administrator's Office; and Commissioner Nathan Boyles. Mr. Boyles stated it was a good process, noting staff took it seriously. He said these were strong proposals and he is comfortable supporting the recommendation of the review committee as a whole. Mr. Boyles added that he believes there is a clearer understanding by the staff and the contractor on what is expected. Mr. Harris asked if there was discussion on the Convention Center holding the liquor license. Mr. Schroeder answered that could be discussed next year. Mr. Parisot made motion, seconded by Mr. Harris, to authorize staff to negotiate with ARAMARK. 5 yeas. WATER & SEWER SYSTEM - REQUEST FOR FINAL PAYMENT TO CONSTRUCTION SERVICES COMPANY OF FLORIDA Mr. Jeff Littrell, Water & Sewer System Director, requested approval of the final payment to Construction Services Company of Florida in the amount of $19,835 for the Main Island Lift Station Project. Mr. Harris made motion, seconded by Mr. Amunds, to approve this final payment to Construction Services Company. 5 yeas. March 4, 2014 - 10 - Minute Book 70, Page 272 Okaloosa County Board of County Commissioners WATER & SEWER SYSTEM CHANGE ORDER NO. 1 WITH INSITUFORM TECHNOLOGIES Mr. Littrell requested approval of Change Order No. 1 to the contract (C12 - 1955 - WS) with Insituform Technologies for rehabilitation of gravity sewer. The change order is for additional scope of work and no additional time will be added to the term. Change Order No. 1 will add $193,820 to the contract. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the change order. 5 yeas. PUBLIC WORKS SPECIAL EVENT PERMIT REQUEST BY RELEVENT ON BEHALF OF V S PINK Mr. John Hofstad, Public Works Director, stated a request for a special event permit has been made by Relevent on behalf of V S (Victoria Secret) Pink to hold a promotional event on March 13, 2014 from noon until 5:00 p.m. at James Lee Park. Proposed activities include a cooling lounge, juice bar, games, and a DJ. He advised the request has been vetted through all departments and copies of the insurance have been received. Mr. Hofstad said staff requests approval of the permit with the caveat outlined by Undersheriff Adams at the beginning of the meeting and with the applicant paying for the cost of additional law enforcement. Mr. Amunds made motion, seconded by Mr. Pari sot, to approve the special event permit request with the stipulation the applicant hire additional off - duty officers for security at a cost of $348. 5 yeas. PUBLIC WORKS - MUNICIPAL SERVICES BENEFIT UNIT POLICY REVISIONS Mr. Hofstad stated there has been a Municipal Services Benefit Unit/Municipal Services Taxing Unit (MSBU/MSTU) Policy in effect for several years. Existing MSBUs are for landscaping, sidewalks, and street lights. He reported there have been requests from residents in the Baker area to have road construction accomplished through a MSBU. Mr. Hofstad said in this specific instance there is no platted right - of - way and the county has no right to be on the property. He clarified that it is a two - rut private road. He stated the residents approached Mr. Boyles last year about road improvements funded through a MSBU. He informed the Board there was no mechanism in the current policy to allow this request. Mr. Hofstad advised the Board the MSBU policy has been revised and vetted through staff. He acknowledged the input from Mr. March 4, 2014 - 11 - Minute Book 70, Page 273 Okaloosa County Board of County Commissioners Boyles, adding Mr. Dowd also vetted the revisions. Mr. Hofstad stated the revised MSBU Policy provides a mechanism for unplatted property, through gathered efforts buying into the process, to have funding for making certain improvements. He stressed this policy is a "living document." The proposed revisions do allow for a petitioning process with property owners paying for the materials and using in - house resources to construct roadways. He said that is the basic addition to the policy. Mr. Boyles thanked staff, saying he thinks this is an innovative approach. He added that he believes this is a step in the right direction. Mr. Boyles said the revisions include an extensive petition process, conveying right - of-way, and buying the materials. Upon inquiry by Mr. Amunds, Mr. Hofstad stated the property owners would have to deed the right - of - way before any money goes into the MSBU. He added the policy outlines the timeframe for the process, pointing out the MSBU will come back before the Board for approval during an advertised public hearing. Mr. Harris commended Mr. Boyles for pushing this through. He also issued a challenge to the residents in The Pines Subdivision to make use of the policy for their benefit. Mr. Pari sot stated he likes the concept and giving people an opportunity to help themselves . He said the policy could be extended to creation of MSBUs for construction of sidewalks and stormwater systems. Mr. Pari sot stated there are some changes that need to be made to the proposed policy and he would rather those changes be inserted and brought back at the next meeting. Mr. Parisot made motion to make updates to the proposed policy and bring it back at the next meeting. Motion dies for lack of a second. Mr . Boyles asked the nature of the updates. Mr. Parisot replied some are legal "things" which should be addressed with Mr. Dowd. He said the policy should be expanded to other areas. Mr. Parisot said the language says right - of - way "must be deeded" but that would not work for stormwater across someone's property and would need to be an easement. Mr. Boyles stated the proposed revision policy is geared with some changes for MSBUs in general and others are specifically March 4, 2014 - 12- Minute Book 70, Page 274 Okaloosa County Board of County Commissioners for road construction. He said there is one policy for street lighting and one for road construction. Mr. Boyles recommended Mr. Parisot work with staff to create a third policy relating to stormwater and a fourth for sidewalks. He underscored the fact that the policies for each type of MSBU will vary. Continuing, Mr. Boyles stated he has no problem with correcting any technical difficulties.