Fort Walton Beach Council agenda — 11-10-2009 - regular — reading text

proposed Okaloosa County Judicial Center at the Fairgrounds, and whether the County should be assessed the costs. Synopsis: Also includes the installation of the reuse extension while this work is being done Agenda Item Number: 9. 2  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM To: Robert T. Mearns, City Manager From: Michael D. Beedie, P. E., City Engineer Date: November 3, 2009 Subject: Water Main Extension to Serve Okaloosa County Judicial Center 1. BACKGROUND: 1. 1 On March 27, 2007, City Council authorized the City to enter into an interlocal agreement with Okaloosa County to transfer the interest of 16.3 acres of property located at 1958 Lewis Turner Boulevard from the City of Fort Walton Beach to Okaloosa County at the purchase price of $2, 000,000. 1. 2 Okaloosa County proposes to construct a new Judicial Center on the property that will require potable water, fire service, and sanitary sewer service from the City since the property resides within the City limits. 1. 3 The City has available water and sanitary sewer service available to the property. However, a water main extension is required to provide the necessary potable water and fire service to the proposed development. 2. DISCUSSION: 2. 1 Staff has been coordinating with the County' s design engineer, HEERY International, to determine the requirements for water and sanitary sewer service for the proposed judicial center. 2. 1. 1 Currently, a 6 -inch water main provides potable water and fire services to the softball fields and the Fairgrounds facilities. This 6 -inch main is fed by a 10 -inch main that crosses Lewis Turner Boulevard near the entrance to Fire Station No. 7. Water pressures have been insufficient in the past to provide the required fire so the City installed a suction -discharge system to allow the Fire protection, Department to utilize a pump truck to increase the pressures in the distribution system to the Fairgrounds. 2. 1. 2 Because of the limited water pressures in the existing 6 -inch main serving the Fairgrounds facilities, it has been determined that the proposed judicial center would require a 10 -inch water main extension along Lewis Turner Boulevard for potable water and fire service. From the new 10 -inch water main, an 8 -inch water 107-  main would be extended along the western portion of the property to serve the judicial center and tie into a dead end 6 -inch water main at the southwest corner of the Fairgrounds building to " loop" the entire system providing higher service pressures for the entire property. 2. 1. 2. 1 The 10 -inch water main extension consists of approximately 1, 900 linear feet of PVC pipe that will be installed from the 10 -inch water main at the entrance to Fire Station No. 7 to the western property line of the Fairgrounds. The total estimated cost for materials to install the 10 -inch water main is $ 38, 000 2. 1. 2. 2 The 8 -inch water main service to the judicial center consists of approximately 1, 000 linear feet of PVC pipe that will be installed from the end of the new 10 -inch water main to the connection point with the existing 6 -inch water main serving the Fairgrounds facilities. The total estimated cost for materials to install the 8 -inch water main is $ 20, 000. 2.2 City construction crews are preparing to install approximately 2, 000 linear feet of 10 -inch PVC reuse water main along the northern right -of w - ay of Lewis Turner Boulevard funded through a Florida Department of Environmental Protection legislative grant. 2. 2. 1 Because the proposed 10 -inch water main extension for the judicial center runs along the same route as the new 10 -inch reuse water main, it would be beneficial to install both mains in the same trench at the same time. 2. 3 Okaloosa County will incur the costs to provide the necessary labor and materials to connect to the City' s sanitary sewer system. 2.4 Construction on the proposed judicial center is expected to begin in early 2010. 3. FINANCIAL INFORMATION: 3. 1 Since this project was not programmed in the five -year Capital Improvement Program budget, a budget transfer would be required within the Utility Services FY 2009 -10 budget from the Utilities fund balance to provide service to the Okaloosa County Judicial Center. 3. 1. 1 The estimated materials cost for the 10 -inch water main extension is $ 38, 000. 3. 1. 2 The estimated materials cost for the 8 -inch water main extension is $ 30,000. This cost includes the required 4 -inch potable water connection and meter and the 6- inch fire service taps and fire hydrant. 108-  3. 2 Okaloosa County will be assessed the water and sewer impact fees for the proposed 86, 400 square foot building. 3. 2. 1 The estimated water impact fees are $ 10, 500. 00. 3. 2. 2 The estimated sewer impact fees are $ 14, 122. 50. 3. 3 The estimated monthly water and sewer user fees are $ 1, 300 for the proposed Judicial Center based on the projected water consumption submitted by the project engineer. 4. RECOMMENDATION: 4. 1 Staff requests City Council authorization to proceed with the purchase of the necessary materials to extend 1, 900 linear feet of new 10 -inch PVC water main along the northern right -of w - ay of Lewis Turner Boulevard and 1, 000 linear feet of 8 -inch PVC water main along the western portion of the Fairgrounds property to provide potable water and fire service to the proposed Okaloosa County Judicial Center. 4. 2 If approved, a budget transfer will be necessary from the FY 2009 -10 Utilities fund balance to complete this project. 5. SIGNATURE BLOCK: 5. 1 Submitted By: Michael D. Beedie, P. E., Ctt Engineer 5. 2 Reviewed and Concur:' /' J O. Hofstad, tility Services Director 5. 3 Reviewed and Concur: 40t:) 11, Brandy Wunker, Financial Servic s 15irector 5. 4 Reviewed for Agenda: /,/ le-llviev Je T. We anager 109- THIS PAGE IS LEFT INTENTIONALLY BLAND 110-  CITY COUNCIL MEETING November 10, 2009 Discussion - Direction - Action Discussion - Okaloosa County Legislative Meeting — December 15, 2009 at Crestview City Hall Synopsis: Notice ofMeeting received on Monday, November 2, 2009 Agenda Item Number: 9. 3  Y ,. Y • ti tr En LtSflip', Florida House of Representatives Representative Brad Drake District 5 District Office: Tallahassee Office: NWFSC - Chautauqua Campus # 205 313 House Office Building 908 Hwy. 90 W 402 South Monroe Street DeFuniak Springs, FL 32433 Tallahassee, FL 32399 850) 892 -8431 ( 850) 488 -4726 850) 892 -8433 ( fax) brad. drake@myfloridahouse.gov October 30, 2009 Dear Okaloosa County Officials, It is the practice of the Legislature to hold annual delegation meetings in each county in the state. The purpose of these gatherings is to allow members of the public, constitutional officers and representatives of local government to make proposals which the Legislature could consider during the regular session. 15th, Our Okaloosa County legislative delegation meeting will be held Tuesday, December starting at 5pm in Crestview City Hall in the City Council Chambers. The address for City Hall is 198 North Wilson Street in Crestview. Proper business for the agenda would be what are called " local bills," or legislation which would only affect a municipality, taxing district, school district or other entity within our county. The delegation will hear 15th. and vote on proposals for local bills on December No local bill can be presented to the Legislature unless it is considered at the delegation meeting. In most past years, the delegation has also considered requests for specific local projects funded with state appropriations. These " community budget requests" are unlikely to be funded this year due to the revenue shortfall which is expected to continue and worsen over the next fiscal year. Time permitting, the delegation may also hear testimony on other issues of local concern which would be affected by legislative action. Should you wish to be on the agenda for the delegation hearing, please contact Kevin Henderson in our office at 850- 892 -8431. Committees: Government Accountability Act Council Joint Legislative Sunset Committee Public Safety & Domestic security Policy Committee State Universities & Private Colleges Appropriations Committee