Fort Walton Beach Council agenda — 05-10-08 special agenda - strategic plan session — reading text

this time if necessary. Of course, I did not contact Virgil Miller. I will remind everyone on Friday morning. Helen Spencer City Clerk -Fort Walton Beach 850 -833 -9509 850 -833 -9640 -Fax hspencef@fwb.or0 Original Message ----- From: Joyce Shanahan Sent: Monday, May 05, 2008 8:47 PM To: Wayne Pullen; Virgil Miller; Mike Anderson; Bill Garvie; Dennis Reeves; Jim Hartwell ( 4eagles@ccox.net); Mike Holmes mikeycmat@aol. com); Toni Craig; Mike Minich Cc: Mike Dutton; Mark Wiltsie; Brandy Wunker; Mike Tatum; Helen Spencer; Jeff Peters; Cam Johnson; John Hofstad; David Jenzen; Thomas Murray; Carole Jones; Ted Litschauer; Missy McKim; James Frazier Subject: Strategic Planning Meeting Good Evening Ail: Please find attached a document from Dr. Herb Marlow that will be used to guide discussions on Saturday 10 May 2008 at the strategic planning session. Goals are outlined with strategies and choices provided. When you meet with Dr. Marlowe on Friday feel free to discuss these items and provide any additions, subtractions or changes. At Dr. Marlowe's request staff has also reviewed the list and provided amplification to some of the strategies and choices. If you have any questions, please give me a call. Thank you. Joyce Shanahan City Manager 5/ 6/ 2008  Page 1 of 1 Helen Spencer From: Joyce Shanahan Sent: Monday, May 06, 2008 8:47 PM To: Wayne Pullen; Virgil Miller, Mike Anderson; Bill Garvie; Dennis Reeves; Jim Hartwell (4eagles@cox.net); Mike Holmes (mikeycmat@aol.com); Toni Craig; Mike Minich Cc: Mike Dutton; Mark Wiltsie; Brandy Wunker; Mike Tatum; Helen Spencer, Jeff Peters; Cam Johnson; John Hofstad; David Jenzen; Thomas Murray; Carole Jones; Ted Litschauer, Missy McKim; James Frazier Subject: Strategic Planning Meeting Good Evening Ail: Please find attached a document from Dr. Herb Marlow that will be used to guide discussions on Saturday 10 May 2008 at the strategic planning session. Goals are outlined with strategies and choices provided. When you meet with Dr. Marlowe on Friday feel free to discuss these items and provide any additions, subtractions or changes. At Dr. MarlowWs request staff: has also reviewed the list and provided amplification to some of the strategies and choices, If you have any questions, please give me a call. Thank you. Joyce Shanahan City Manager 5/ 6/2008  Page 1 of 1 Helen Spencer From: Helen Spencer Sent: Friday, May 02, 2008 11: 51 AM To: ' C Wheelahan' Subject: RE: Agenda Request Mr. Wheelahan: We do not have an agenda for the Strategic Planning Meeting scheduled for May 10th from 8am until 2pm, of as yet. This meeting will be held at the Senior Center on Memorial. As soon as we obtain the agenda from the City Manager we will send you a copy or let you know when it is online. I will try and find out if they will be talking about the Golf Course and the approximately time. Thank you for your interest in the City of Fort Walton Beach. Helen Spencer City Clerk -Fort Walton Beach 850 -833 -9509 850- 833 -9640 -Fax hsppncer@fwb.org Original Message---- - From: C Wheelahan [ mailto :chee1121@cox. net] Sent: Friday, May 02, 200810: 52 AM To: fwbclerk@fwb.org Subject: Agenda Request i would like to get a copy of the proposed agenda for the May 10, 2008 meeting of the Special Council for Strategic Planning. The times are cited as 8 am -2 pm. I am interested in when the discussion of golf course questions will be presented. 1 hope it will not be necessary to sit through the entire process for 6 hours, or so, just to hear that part of the discussion. Please send me a copy of the agenda along with an estimate of the time frames for the discussion of the golf course items. Thank you. C. Wheelahan 5/ 2/ 2008  Page 1 of 1 Carole Jones From: HMarloweGaol.com Sent: Tuesday, April 08, 2008 9:51 AM To: Carole Jones Subject: 519 good to be in twb on friday. 1 will need time with Joyce and had promised council opportunity to meet maybe 1 could meet with council briefly in pm and with joyce in am or vice versa. will leave to joyce staff time. Planning your summer road trip? Check out AOL Travel Guides. N 1 01 C- aC_ IV 1i OW 9 VV1 4 '-'% V-e- 5S ASSv, ES S Vn 4/8/ 2008 0 Regular meeting 3 -11 - 08 ROBERTS RULES OF ORDER cont. He recalled that the City Attorney provided previous opinions which said that function is better than form. He thought that Council may use Robert' s Rules as guidelines and not as mandatory regulation. Mr. Minich moved to suspend Roberts Rules of Order. Mr. Miller seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. Mr. Minich said that Robert' s Rules is used worldwide and it keeps order in moving forward and keeping the meeting on track, but most importantly it is to give everyone the equal opportunity to speak. He believed the portion that is in contention is those items to be placed on the agenda and said they can put items on the agenda but Council gets to vote on it. He said lately he has seen Council not putting an item on the agenda then bringing it up under announcements. He stated when he has been in charge of the meetings he has used Robert' s Rules more strictly. He said Robert' s Rules are updated regularly and believed they are the right way to conduct business. He mentioned each Councilman was given two books on Robert' s Rules and given an opportunity to attend a class. The Mayor requested clarification from Mr. Miller on what part of Robert' s Rules he would like to change or not enforce. Mr. Miller said he did not think they have to adhere to it and did not like the limit on the number of times to talk. Mr. Minich pointed out that the Chair has the opportunity to waive that limit. Dr. Pullen stated he has seen Robert' s Rules abused and said another thing that restricts Council is that public input is restricted after a motion is made. The Mayor stated he will enforce that rule. Mr. Minich noted any time the Chair makes a ruling, it can be overruled. Mr. Reeves commented it is the most longwinded members who have the biggest problem. He said Robert' s Rules works extremely well and he is glad it is enforced. Mr. Hartwell expressed his concern is when there is a time sensitive issue. Mr. Minch stated that Council can always add an item at the beginning of the meeting, but based on Robert' s Rule, they cannot just bring it up. He said by bringing it up at the beginning of the meeting Council can decide whether they want to add that item. The Mayor wished to know if there was anything further Mr. Miller wished to discuss. Mr. Miller said he did not want Robert' s Rules to interfere with the meeting. Mr. Hartwell noted, as was said, an item can be added at the beginning of the meeting. SUPER FOCUS GROUP NOMINATIONS Consideration of Mayor and Council nominations to the Super Focus Group, to participate with Council at the Strategic Planning Meeting on March 15. Regular meeting 3 -11 - 08 SUPER FOCUS GROUP NOMINATIONS cont. Mr. Minich moved to approve the nominations of Ms. Beth Holmes, Mr. Lee Bobo, Mr. Robert C. Jones, Mr. Dean Covey, Ms. Tracy Garvie, Mr. Dick Gercak, Mr. Ray Seip, and Mr. Kabe Woods, to the Super Focus Group to participate in the March 15, 2008 Strategic Planning Session. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. The City Manager noted the session will start at 8: 00 a.m. on Saturday at the Senior Center and she will send out a one page summary of the Department budgets. HOUSING AUTHORITY APPOINTMENT Consideration of the Mayor' s appointment to the Fort Walton Beach Housing Authority. Mr. Minich moved to approve the Mayor' s re- appointment of James Robbins, 30 Comet Street, SW, to the Housing Authority Board for a four -year term until March 10, 2012. Mr. Miller seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. CRA REPRESENTATIVE TO THE VPSC Consideration of appointment of a CRA Representative to the Vision Plan Stewardship Committee. Dr. Pullen nominated Daike Klement. The Mayor called for the vote on the nomination to appoint Daike Klement as the CRA Representative to the Vision Plan Stewardship Committee for the length of her current term on the CRA Board and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. OTHER CITY BUSINESS FOR DISCUSSION Mr. Hartwell addressed the subject of an interim finance director until one is hired. The City Manager suggested that the City' s Comptroller, Brandy Wunker, be appointed on an interim basis. Discussion ensued as to whether the Florida League of Cities gave any assistance in finance director searches, and the City manager stated she would ask them. Discussion ensued on how the absence of a finance director would affect the budget, and the City Manager advised that the budget process for the next fiscal year was underway, that the City' s audit has been completed and the auditors will give their report on March 25. The Mayor informed that the representative from the organization used by the City in the last search for a finance director contacted him and offered his services on an expenses -only basis. Consensus of Council was to place the subject of appointing an interim finance director on the 25th March Council agenda. MAYORICOUNCIL ANNOUNCEMENTS Mr. Minich recognized Jo Main for her courage in standing by her position. Mr. Hartwell mentioned Archaeology Day this Saturday at the Heritage Park, and recognized the boy scouts in the audience.  SUPER FOCUS GROUP MEMBERS Dean Covey 270 Brooks Street SE Fort Walton Beach, FL 32548 803 -2872 -Cell coveydc @cox.net Ms. Tracy Garvie 315 Shell Avenue SE Fort Walton Beach, FL 32548 200 -5448 -Cell tracy_garvie@bellsouth.net Mr. Dick Gercak PO Box 2435 Fort Walton Beach, FL 32549 217 -1702 -H 217 -6303 -Cell captaindickl@aol. com Mr. Robert C. Jones 258 Yacht Club Drive Fort Walton Beach, FL