Fort Walton Beach Council agenda — 09-14-2010 Special-City Attorney Condidates — reading text

and Secondary Representatives: Provide the name( s) with Florida Bar Association ID Number of the persons that will provide the primary professional legal services to the City (as City Attorney) and those that will act in a back -up capacity. Identify any known schedule conflicts in which the back -up attorney will be required to provide regularly scheduled services due to the ongoing unavailability of the primary City Attorney. 2. Qualifications: Identify by name and provide a statement of qualifications and experience of all attorneys that will provide legal services to the City under the proposed contract. 3. Work Load: List any scheduled commitments on the part of the primary or backup designees e.g., meeting requirements of other municipalities or government entities represented by your firm) that may conflict with the meeting schedules for the City. 4. Proximity of local office serving the City of Fort Walton Beach and date office was established. 5. Identify potential conflicts of interest that the firm might incur while rendering services. 6. Fees and Charges: Indicate the hourly rates charged for attorney services and paralegal services if billed separately). Also include proposed billing rates of any ancillary legal services, office expenses, travel and miscellaneous expenses ( i.e., are these expenses included in the hourly rates specified above or are they billed separately ?). Firms are advised, and should take into account in the preparation of their Proposal, that the evaluation of the Proposer' s qualifications shall be as described in the Evaluation Criteria. All Proposals will be screened to ensure that all qualifications and requirements of the RFQ are met. Top qualified firms /individuals will then be invited to formal interviews with the City Council. If selected, a formal contract will be negotiated with the selected firm/individual/ s. In order for a proposal to be evaluated and considered, all requested information must be submitted with the proposal. Incomplete proposals will be subject to disqualification. SECTION III MINIMUM QUALIFICATIONS Graduation from an accredited 4 -year college /university and graduation from an accredited law school. Membership in good standing with the Florida Bar. Considerable experience in the practice of law in Florida and at least 3 -years experience in the practice of municipal law ( i.e., City, County). General requirements include: Knowledge and experience as to a broad range of legal issues pertaining to municipal government law including, but not limited to: Florida' s Sunshine Law and Page 3 of 10  Public Records Law; knowledge and experience with land use law; including comprehensive planning, zoning; knowledge and experience with the community development and community redevelopment agencies; knowledge and experience in the areas of general litigation, administrative hearings, and appeals; ability to provide legal opinions and advice to the City Council, City Manager, Department Heads; ability to communicate effectively with City officials, staff, and the public; highly developed legal writing skills; and ability to present ideas and programs both orally and in writing. SECTION IV SCOPE OF PROFESSIONAL SERVICES Attendance at all meetings of the City Council, Code Enforcement Board, Municipal Planning Board, Board of Adjustment, and Community Redevelopment Agency and workshops as required. Schedule for City Meetings Type of Meeting Frequency City Council Second and Fourth Tuesday each month Code Enforcement Board Second Tuesday of each month Municipal Planning Board First Wednesday of each month Board of Adjustment Third Thursday of each month Community Redevelopment. Agency First Thursday of each month Historic Sites/Economic Advisory Group As Needed The City Attorney shall represent the Council and each of the Boards and Agencies, provide appropriate legal advice and/ or written opinions, as necessary, and provide parliamentary guidance concerning the conduct of each of the meetings of the Council and Boards. The City Attorney shall attend City Council workshops, City Council meetings and other meetings as directed by the City Council when items under consideration warrant legal input. 2. Draft and/ or review ordinances, charter amendments, resolutions, contracts, and correspondence; provide legal consultation on City insurance matters; and provide legal advice or written opinions to City Staff on matters related to their official duties. 3. The City Attorney shall be a lawyer admitted in and having authority to practice in all courts in the State of Florida, as well as United States District Courts, Court of Appeals, and the Supreme Court. 4. As required to do so by the City Council or the City Manager, the City Attorney shall prosecute and defend for and in behalf of the City on all complaints, suits, or controversies in which the City is a party. Specifically, the City Attorney is responsible for prosecuting and defending the City in civil actions when no counsel is provided by liability insurance or when the City' s exposure exceeds its insurance coverage. The City Attorney may also represent an employee or elected official who is individually named in a claim or a result of the execution of official duties with the City when no counsel is provided by liability insurance carrier. When the City' s Page 4 of 10  insurance coverage is activated on a given matter, the City Attorney shall consult and cooperate as necessary with the legal counsel designated by the City' s insurance company. 5. As requested, the City Attorney will provide staff assistance and legal counseling relating to the acquisition or sale of real property in review or preparation of deeds, easements, and title searches. 6. The City Attorney will review as requested by City Staff, Board members, or City Council situations in which said laws or rules can reasonably be construed to impact the City' s interest. 7. The City Attorney is to maintain files and upon request provide the City copies of pertinent pleadings and orders in all litigation the City Attorney is handling. On a quarterly basis, the City Attorney will provide a brief written report on the status of litigation and other legal matters. 8. The City Attorney must possess the ability to maintain satisfactory work relationships with the City Council, City Manager, Department Heads, and the public and keep the City Council and City Staff informed of new laws or judicial opinions that could affect the City in any way. 9. Perform other such professional duties as may be required. SECTION V EVALUATION CRITERIA The following criteria will be used for evaluating Proposals for the CITY ATTORNEY — PROFESSIONAL LEGAL SERVICES FOR THE CITY OF FORT WATON BEACH and will be based on considerations as listed below: 1. Knowledge, experience, and abilities in areas outlined in Scope of Professional Services of the proposed primary and backup legal representative for the City. 2. Proximity of local office serving the City of Fort Walton Beach and date office was established. 3. Fee schedule. Page 5 of 10  SECTION VI PROPOSAL SIGNATURE Matthews & Hawkins, P. A. Firm/ Individual(s) Address: 4475 Legendary Drive D e s t in FL 32541 City: S tate: Zip: Telephone: ( 850) 837 - 3662 Iax: ( 850) 654 - 1634 nkraemer@destinlaw. com www• destinlaw. com Email: ' Website: Type of Business ( Corporation, Partnership, Other- Specify): professional association Tax ID Number 59- 2580007 EIN /SSN): Authorized` Signature: Date: September 8, 2010 7. Dana -,is; , S,en1 -& eg artner Use additional pages as may be required. See Exhibit A Page 6 of 10  Professional References: j. Mrs. Carlene Anderson, Superintendent, ( 850) 892 - 1100 Walton County School District 145 Park Street, Suite 2, DeFuniak Springs, FL 32435 2. Mr. Kevin Sasser, Fire Chief,"( 850) 837 - 8413 Destin Fire Control District 848 Airport Road, Destin, FL 32541 3. Mr. Jim Vest, Executive Director, ( 850) 897 - 1428 Mid -Bay Bridge Authority 4400 East Highway 20, Suite 403, Niceville, FL 32578 - 5037 Page 7 of 10  SECTION VII INDEMNIFICATION AND INSURANCE REQUIRMENTS The SUCCESSFUL PROPOSER shall, at its own expense, procure and maintain with insurers acceptable to the CITY, the types and amounts of insurance conforming to the minimum requirements set forth herein. The SUCCESSFUL PROPOSER shall not commence work until the required insurance is in force and a Certificate of Insurance ( which verifies inclusion of the CITY as an Additional Insured in the General Liability coverage and includes 30 -days written notice of cancellation to the CITY for all coverage' s) or other evidence of insurance satisfactory to the CITY, has been provided to and approved by the CITY. Until such insurance is no longer required by the Contract, the SUCCESSFUL PROPOSER shall provide the CITY with renewal or replacement evidence of insurance at least 30 -days prior to the expiration or termination of such insurance. 1. Workers' Compensation Insurance Such insurance shall be no more restrictive than that provided by the Standard Workers' Compensation Policy without restrictive endorsements. In addition to coverage for the Florida Workers' Compensation Act,