Fort Walton Beach Council agenda — 02-12-08 regular agenda — reading text

O Q OOH wa w~ J W J pH Z4° 4 m Z G:> 4 Y w 4~ o(- w u cn a U WZ j Q X W O k Q yY JJ oQ aa m z ww 0u A - 0 V)V) 3:3: WW w_ w_ zDzD UU 3NIl A1N13d02id LLLL OO ZZ UU CA \ LJLJ V)V) OO U U 000000 XX lyly NN aa LOLO LOLO  CITY COUNCIL MEETING February 12, 2008 Consent Agenda Consideration of a request for Council authorization for the City Manager to execute the renewal agreement with Choctawhatchee Basin Alliance for services not to exceed $ 51, 500 Utilities Director), Council Action 1 St 2nd Vote: Agenda Item Number: 4  CITY OF FORT WALTON BEACH MEMORANDUM To: Joyce Shanahan, City Manager From: Sam Wilson, Environmental Specialist Through: John Hofstad, Utilities Director Date: February 5, 2008 Subject; NPDES Cooperative Partnership with the Choctawhatchee Basin Alliance Background During the February 13, 2007 Regular Council Meeting, City Council authorized the execution of a partnership agreement between the City and Choctawhatchee Basin Alliance (CBA) for assistance in meeting the requirements of the National Pollutant Discharge Elimination System ( NPDES) Phase II program. The CBA is a non -profit arm of Okaloosa Walton College. The mission of the organization is to protect and preserve the natural resources of the Choctawhatchee River basin and Choctawhatchee Bay, while encouraging sustainable development. As owner of a Phase II Municipal Separate Storm Sewer System ( MS4), the City is required to develop and submit for approval to the Florida Department of Environmental Protection (FDEP) a stortnwater management plan. The City complied with this requirement in September 2003. The City's storrawater management plan specifies a number of minimum control measures used to assess our progress over the initial five years of the program. These minimum control measures are: Public Education and Outreach as to Stormwater Impacts Public Involvement /Public Participation Illicit Discharge Detection and Elimination Construction Site Stormwater Runoff Control Post-construction Stormwater Management in New Development and Redevelopment Pollution Prevention /Good Housekeeping for Municipal Operations CBA and City staff have worked closely over the past year to meet many of the requirements outlined above. This partnership enables the City to meet the most stringent requirements of the NPDES program..In the past year, we've worked together to accomplish many milestones including Numerous public meetings and workshops Completion and implementation of IDDE Ordinance Full Compliance from an FDEP NPDES audit Numerous sampling events in coastal waters of the City Public outreach and educational program development in local schools Grant writing for various stormwater related projects  Earth Day event coordination Discussion: The initial annual term of the agreement between the City and the CBA is set to expire later this month. CBA staff is requesting renewal of the agreement for the third annual term of the four year proposal. Council previously approved funding for this service in the FY 07/ 08 Budget. Staff believes the CBA has honored all of the terms of the agreement during the past year and that the continued partnership with the CBA is beneficial in meeting the goals and objectives of the City's Stormwater Management Plan. The NPDES agreement was approved by City Council on Tuesday February 12, 2007 and renewable for two years, if approved by Council, beginning February 143k 2008. Furthermore, the initial NPDES agreement was reviewed by the City Attorney and approved as to form and legal sufficiency. A copy of the City Attorney's concurrence is attached to this report for review. Recommendation: Staff requests Council authorization for the City Manager to execute the renewal agreement with the Choctawhatchee Basin Alliance for services not to exceed $ 51500 annually related to ongoing implementation of the National Pollutant Discharge Elimination System Phase II program regulated by the Florida Department of Environmental Protection. If approved, sufficient funding is available in account 401 -1380- 536 -3400 (Contractual Services) for the remainder of the budget year. Funding for those quarterly payments not included in this fiscal year will be made available in the FY 2008 -09 budget. Submitted By: Samuel O. Wilson NEnvironmental Specialist Da e tilities Director Date s a 8' a % Lisa bsher, Finance Director Date Reviewed and Concur: 8 2  9MAAA I k 2- Jo Vehab6lian,-City Nlanager Date Attachments: CBA Agreement, Scope of Services, and Attorneys Opinion  WDES Agreement Between the Choctawhatchee Basin Alliance L' V of Okaloosa Walton College and the City of Fort Walton each This AGREEMENT is node this 13 day of February between- the 'City'--o-f Fort Walton Beach, a political subdivision of the State of Florida, City and the Choctawhatchee Basin Alliance of Okaloosa Walton College, a political subdivision of the State of Florida, (" Alliance" Y Whereas, it has been deterrnined that it A411 be in the health, welfare, mid best interests of the citizens of Fort Walton Beach to coordinate with the Alliance in providing compliance assistance for the program objectives I - outlined through the City' s Nation a! Pollution Discharge Elimination ystern ( NI)DES ) Program. and Whereas the Alliance has agreed to provide and operate services for the City to assist in compliance with the NPDES Program, and Whereas