Fort Walton Beach Council agenda — 02-12-08 regular agenda — reading text

to be there. 298 Regular Council 1/ 22/ 08 RATIFICATION OF COUNCIL ACTION ( CONT) The City Attorney further advised that Council is curing any public notice issues right now because it is being discussed, it is open for public debate and deliberation, and Council has the power to do that. The Mayor questioned the City Attorney whether her opinion to the City Manager in her e- mail of January 16, 2008, in the backup which states that consideration of public-input and ratification account, is of action taken on December 20, 2007, regarding withdrawal funds from the SBA something Council miVt consider. The City Attorney stated he was correct, and advised the 20t action taken on the was by motion, not by resolution or ordinance; therefore, an equal action would ratify it which is another motion simply saying that Council ratifies their actions. Mr.Miller moved for consideration of public input and ratification of action taken on Minich December 20, 2007, regarding withdrawal of funds from the SBA account. Mr. seconded motion. 20th Mr. Minich stated the City Clerk was notified by two councilmembers on December that they that was noticed. However, when the meeting may not be in attendance for the special meeting Mr. was called as an emergency meeting, everyone that was in town at' that time attended. Minich stressed that Council has a duty to come to meetings if they are available, and that four people are needed for a quorum. He noted there still would have been a quorum if the two individuals had not shown up. Mr. Hartwell asked the City Attorney if he should vote for the ratification since he was not present for the discussion. The City Attorney advised that the way the motion is framed. he could vote because this is a motion on the current action before the Council. Discussion ensued as to whether the City Clerk had a written request of the Mayor, City Manager, or three member of the Council as is noted in Section 5 of the City Charter for special meetings. The Mayor advised that requests of that sort are for special meetings, and this was an emergency meeting. He advised emergency' meetings are held during hurricanes and they The are not publicly announced but they are held because of the urgency of the situation. Mayor stated the special meeting was noted, and the City Clerk stated she had a written request from the City Manager for the special meeting. Mr. Minich called for the question on the vote on the motion and it carried by a vote of 5 to 2 with Holmes, Reeves, Garvie, Hartwell, and Minich in favor and Miller and Pullen opposed. The City Manager suggested emergency meetings be part of the upcoming Charter Review. BEAUTIFICATION/ TREE BOARD APPOINTMENT Consideration of appointment to the Beautification Committee/ Tree Board. Mr. Minich nominated Kathryn L. Krueger, 14 First Street SW, Fort Walton Beach, to serve on the Beautification Committee/Tree Board for an unexpired term until January 12, 2011. The Mayor called for the vote on the nomination and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. HOUSING AUTHORITY BOARD APPOINTMENT Consideration of Mayor's appointment to the Fort Walton Beach Housing Authority.  29*9 Regular Council 1/ 22/ 08 HOUSING AUTHORITY BOARD APPOINTMENT Mr. Minich moved to approve the Mayor' s reappointment of Rev. Earl Tyler, 2 Audrey Drive, Fort Walton Beach, to the Fort Walton Beach Housing Authority for a four -year term until January 21, 2012. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. MAYOR/ COUNCIL ANNOUNCEMENTS Mr. Miller commended City staff on the process time for purchase orders, purchase requests, and budget transfers. Mr. Garvie mentioned he represented the Mayor at a meeting in Mobile, Alabama with other regional mayors to meet with Philip Mangano, Executive Director for the U. S. Interagency Council on Homelessness and the initiative to end chronic homelessness in ten years. Dr. Pullen requested the City email address given him by the City be given out so that any email he receives automatically becomes a matter of public record. He mentioned his responsibility to know everything that goes on in the City and will continue to research and look for backup, and said if it is more than a few pages he will go through the records himself. Mr.Hartwell expressed appreciation to the citizens for their input on the Chester Pruitt Park Master Plan. He mentioned the need for more citizen participation in the Council meetings when topic are discussed that impact them because Council does listen. The Mayor mentioned that the agendas and backup information for Council meetings are on thee;.. web site for citizens to review. C Mr. Minich commend ed staff for coordinating g efforts to solve the drug problem at Chester Pruitt 9 p Park and, the plan to revitalize the park to return it to the neighborhood. He expressed displeasure at a broadcast email questioning staff about the information. The Mayor mentioned Amendment 1 that is on the ballot for next Tuesday's primary election. He mentioned the Police Department Award Ceremony was an outstanding program. The Mayor mentioned emails received from a gentleman on his lunch hour that works at Eglin and questioned whether they should ' respond to emails from a base computer. The City Attorney said it can be a policy issue on how to address it and Council may need information from the Public Affairs Office to set the policy. It was argued that the City did not need to address the matter at this point. CITY MANAGER ANNOUNCEMENTS The City Manager announced the Senior Center Pancake Breakfast was successful and another 5th one is being held on Tuesday, February from 6: 30 — 9: 00 am; and the Library is hosting the St 15th i AARP tax aid service on week days from February 1 through April from 9: 00 am 1: 00 pm. s The Mayor commended the Library on- the Investor Education @Your Library grant program and mentioned it is the only library in the area that will have that program. Dr. Pullen mentioned the Computer Club has taught classes at the library. 300 Regular Council 1/ 22/ 08 ADJOURNMENT There being no further business, the meeting adjourned at 9:45 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK Ive N  1 MINUTES OF THE CITY COUNCIL EXECUTIVE SESSION OF THE CITY OF FORT,WALTON BEACH, FLORIDA JANUARY 29, 2008 INTRODUCTION An Executive Session of the City Council of Fort Walton Beach, Florida, was held on Tuesday, January 29, 2008 at 5: 30 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Virgil Miller, Dennis Reeves, Bill Garvie, .Dr. Wayne Pullen, and Mike Minich Absent: Jim Hartwell Also Present: Joyce Shanahan, City Manager; Mike Mattimore, Labor Attorney and Attorney Jason Vail; and Mark Wiltsie, Human Resource Director; Mike Dutton, Fire Chief; and Charlotte Dunworth, Budget and Grants Manager. CALL TO ORDER The Mayor called the meeting to order. EXECUTIVE SESSION The public meeting was recessed to convene the Executive Session on Labor Issues between the City and the International Association of Firefighters, IAFF Local 260.1. RECONVENED The public meeting was reconvened at 6: 25 p. m. ADJOURNMENT Being no further business, the meeting adjourned at 6: 25 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK ddm  CITY COUNCIL MEETING February 12, 2008 Consent Agenda Consideration of a request to accept funds in the amount of $ 5, 000 from Embarq through the Choctawhatchee Basin for the installation of a 9 -hole disc golf course and rain garden at Ferry Park Parks & Recreation Director) Council Action 1 St 2nd Vote: Agenda Item Number: 3  CITY OF FORT WALTON BEACH MEMORANDUM DATE: January 24, 2008 TO: Joyce Shanahan, City Manager FROM: Jeff Peters, Parks & Recreation Director SUBJECT: Ferry Park Disc Golf Donation BACKGROUND In November of 2007, Melissa Lee, Events Coordinator for Embarq, contacted the Choctawhatchee Basin Alliance (CBA) to inquire about the possibility of coordinating a volunteer event for Embarq employees. Embarq encourages its employees to participate in group volunteer activities to foster teamwork and a spirit of community giving. While CBA generally hosts several volunteer events throughout the year, there were no activities scheduled for Embarq' s required timeframe. Therefore, CBA staff contacted the City of Fort Walton Beach staff in order to plan a volunteer activity specifically for Embarq employees. DISCUSSION City staff discussed ideas with the Choctawhatchee Basin Alliance and decided the best recreational opportunity would be to install a Disc Golf Course in the Ferry Park area in close proximity to the exercise track. Disc Golf is played with Frisbees and galvanized steel poles with chains ( Bases) as the hole. This is a very popular activity throughout the United States and will be very well utilized in the Fort Walton Beach Area. CBA approached Embarq for funds totaling $5, 000 for the purchase of 9 Disc Golf Bases. Along with the Disc Golf Course, the CBA partnering