Fort Walton Beach Council agenda — 02-12-08 regular agenda — reading text

responsible for the Cooperative to the extent permissible by law. Subject to the provisions of section 768.28, Florida Statutes, Participating Governing Bodies agree to indemnify and hold the Cooperative harmless, and the Cooperative agrees to indemnify and hold Participating Governing Bodies harmless from and against any actions at law to recover damages in tort for money damages for injury or loss of property, personal injury, or death arising out of this Agreement and caused by the negligent or wrongful act or omission of any employee under circumstances in which the Participating Governing Bodies, if a private person, would be liable to the claimant, in accordance with the general laws of the State of Florida. Participating Governing Bodies shall be liable for their actions and responsible for the Participating Governing Bodies to the extent permissible by law. This indemnification shall continue in full force and effect subsequent to and notwithstanding the expiration or termination of this agreement. The full execution of this Agreement shall obligate the Cooperative Governing Board and Participating Governing Bodies to comply with this indemnification. 22. INSURANCE: The Cooperative and Participating Governing Bodies shall provide, pay for, 6 and maintain in force at all times during this Agreement insurance to cover its buildings, contents and vehicles, workers' compensation, liability and any other insurance required by law. 23. MODIFICATION OF AGREEMENT: Modifications, amendments, or alteration of the terms or conditions contained herein shall be effective when submitted in a written document executed by the parties hereto, with the same formality, and of equal dignity herewith. 24. NOTICE: All notices, demands, or other writings required to be given or made or sent in this Agreement, or which may be given or made or sent, by any party to the other, shall be deemed to have fully given or made or sent when in writing and addressed to: CITY OF CRESTVIEW CITY OF DESTIN CITY OF FORT WALTON BEACH MAYOR CITY MANAGER CITY MANAGER City of Crestview City of Destin City of Fort Walton Beach P. O. Box 1209 4200 Two Trees Road P. O. Box 4009 Crestview, FL. 32536 Destin, FL. 32541 Fort Walton Beach, FL. 32549 CITY OF MARY ESTHER CITY OF NICEVILLE OKALOOSA COUNTY CITY MANAGER CITY MANAGER COUNTY MANAGER City of Niceville 1804 Lewis Turner Blvd. City of Mary Esther 195 Christobal Road 212 Partin Drive Suite 400 Niceville, FL. 32578 Fort Walton Beach, FL. 32547 Mary Esther, FL. 32569 CITY OF VALPARAISO CITY CLERK City of Valparaiso P. O. Box 296 Valparaiso, FL. 32580 25. ENTIRE AGREEMENT: This Agreement embodies the entire agreement between the parties. It may not be modified or terminated except as provided herein. If any provision herein is invalid, it shall be considered deleted therefore, and shall not invalidate the remaining provision. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the respective dates under each signature. 10  E CITY OF CRESTVIEW ATTEST: Mayor, City of Crestview This day of 2003 Title): CITY OF DESTIN ATTEST: Mayor, City of Destin This day of 2003 Title): CITY OF FORT WALTON BEACH ATTEST: Mayor, City of Fort Walton Beach This 2003 Title): day of CITY OF MARY ESTHER ATTEST: Mayor, City of Mary Esther This day of 2003 Title): CITY OF NICEVILLE ATTEST: Mayor, City of Niceville This day of 2003 Title): 11 1 CITY OF VALPARAISO ATTEST: Mayor, City of Valparaiso Title): This day of , 2003 COOPERATIVE GOVERNING BOARD ATTEST: Chairman, Okaloosa County Public Library Cooperative This day of 2003 Title): OKALOOSA COUNTY ATTEST: Chairman, Okaloosa County Board of County Commissioners This day of , 2003 Title): Approved as to Form County Attorney 12  CITY COUNCIL MEETING February 12, 2008 Regular Agenda Consideration of changing the Charter Review Meetings from the third Tuesday of each month to a workshop meeting on the fourth Tuesday at 5:30pm Council Member Miller) Council Action 1 St 2nd Vote: M- Agenda Item Number: 13 10WW  Page 1 of 1 Carole Jones Etom: Joyce Shanahan t: Sunday, February 03, 2008 1: 31 PM To: ' Carole Jones' Subject: Agenda Item Please prepare an agenda item ... from Council Member Miller; 3rd Consideration of changing the Charter Review Meetings from the Tuesday of each month to a workshop meeting on the Fourth Tuesday at 5: 30pm. Thanks. Joyce Shanahan City Manager City of Fort Walton Beach, FL Phone: 850 -833 -9504 Fax: 850 -833 -9640 Cell: 850 -803 -9621 Email: jshanahan @fwb.org Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e-mail address and communications may therefore be subject to public disclosure. N 2/ 4/ 2008  CITY COUNCIL MEETING February 12. 2008 Regular Agenda Consideration of a request for Mayor and Council to appoint one member each to a Strategic Planning Group to participate in a workshop with Council on March 15, 2008 City Manager Council Action 1 St 2nd Vote: Agenda Item Number: 14 Q.,  City of Fort Walton Beach Memorandum To: Honorable Mayor and Councilmembers From: Joyce Shanahan, City Manager Subject: Strategic Planning Session — Citizen Involvement Date: February 6, 2008 BACKGROUND: At the December 11, 2007 Council Meeting, Council authorized the strategic planning process outlined below: Stage 1: Environmental Scan Purpose: Identify the key issues, challenges, and opportunities. Plus identify the organization' s capacity to respond to these issues, challenges and opportunities. Process: Stakeholder input ( the public) via focus groups, interviews, surveys. Review of existing studies or plans. Proposed Service: Develop with staff focus group protocols and prepare staff to conduct focus groups and interviews. Facilitated session with staff to generate key issues based on their knowledge of city and existing studies and plans. Stage 2: Strategic Assessment Purpose: Identify the various future scenarios that could reasonably occur and how the City would respond to each of those scenarios. Example — slower population growth in region, economic slowdown, reduced property tax revenue vs. high population growth, booming economy, stable property tax revenue. Process: Development and discussion of various scenarios with Council and stakeholders. Proposed Service: Conduct preparatory workshop with staff on Day 1 to develop scenarios based on stage 1 data. Facilitate Council workshop on scenarios on Day 2. Stage 3: Strategic Planning Purpose: Identify the desired future scenario and actions needed to achieve it. Develop contingency plans for likely scenarios. Process: Development of vision and positioning statements. Articulation of goals. Development of portfolio of strategies. Identify which strategies would be emphasized under different scenarios. Proposed Service 3. 1: Conduct preparatory workshop with staff on Day 1 to develop draft vision and positioning statements and develop potential strategy portfolio. Facilitate Council strategic planning workshop on scenarios on Day 2. Proposed Service 3. 2: Conduct follow -up session with staff to develop strategy management system. Page 1  DISCUSSION: Staff began the Environmental Scan process with a kickoff meeting with Dr. Marlowe on Jan 14. At that meeting Dr. Marlowe outlined a format designed to gain feedback from our residents about key issues, challenges, and opportunities, and to what degree the organization has a capacity to respond to these matters. One criticism received in the past was the lack of sufficient opportunity for citizen involvement in the strategic planning workshop /process. Therefore, the process of the environmental scan involves a series of public workshops specifically designed to gain citizen input into the process. To receive this feedback, Dr. Marlowe has suggested a series of meetings called focus groups. There will be three types of meetings 1) Random Group — Comprised of randomly selected Individuals invited to participate in a meeting to help identify key issues and challenges facing the City as well