Fort Walton Beach Council agenda — 02-12-08 regular agenda — reading text

regards monthly reporting and accurate project tracking as an absolute requirement for our Managers and their adherence to this requirement is an integral part of their Annual Performance Review. 9. 4 ADHERENCE TO PROJECT SCHEDULE As evidence of Hatch Mott MacDonald's ability to meet scheduled deadlines, it should be noted that many of the firm's recent wastewater projects were designed and constructed under tight timetables contained in our client' s consent orders. As further demonstration of the ability to Wastewater Treatment Evaluation 25 For The City ofFort Walton Beach TWWOPUBO01  Hatch Mott la cDon. lr Demonstrated Understanding of Requirements Section 10 - Demonstrated Understanding of Requirements Hatch Mott MacDonald has carefully reviewed the during a significant restructuring of the interlocal Request for Proposal relative to an evaluation of agreement which focused on real issues such as wastewater treatment options for the City of Ft. capacity, future growth, etc. We also have included a Walton Beach, and feel that we have assembled the firm, Public Resources Management Group that right team to assist the City properly evaluate its specializes in the financial side of providing municipal options for providing its citizens with the most utility services to satisfy those portions of the efficient, dependable, comprehensive, and cost evaluation which are so critical to the successful effective alternative for handling its future wastewater implementation of any infrastructure project. treatment and disposal needs. The HMM team also is comprised of a group of The Request for Proposal provides detailed engineers headed by Mr. Amir Zafar, PE, BCEE, who background information on recent activities the City is a Board Certified Environmental Engineer and very has undertaken relative to progress, planning, and capable of providing a quality third party review of the design to upgrade its current wastewater treatment proposed improvements to the City's existing system facility, along with projected costs for such upgrades. to validate the proposed upgrades and perhaps offer We also understand that the City has been some constructive suggestions where merited. This approached by Okaloosa County Water and Sewer team will also evaluate the necessary actions to OCWS) about the idea of having OCWS provide all decommission the City's existing wastewater wastewater treatment and disposal services to the treatment system and the modifications necessary to City's customers upon completion of its Arbennie convey the City's sewer flow to the County's new Pritchett Water Reclaimation Facility (APWRF). plant should the City elect that option. Hatch Mott MacDonald has reviewed the detailed Through this evaluation process, the Hatch Mott scope outlined in the Request for Proposal and MacDonald team intends to serve the City as a true understands the primary objectives of Phase I in Consultant' with the responsibility of identifying and which the City wants a thorough review /evaluation of addressing all of the issues the City could face in the the proposed Okaloosa County Draft Wastewater near -term and in the long -term in order to " Equip the Service Agreement and a thorough review /evaluation City with the Information it Needs" to make an of the City's existing facilities, planned renovations informed decision on this important issue. and capacity requirements. We also understand that In accordance with number 3 of the Scope and At the End of the Day," the City wants a comparison Schedule of Work stated in the RFP, our team fully of options ( Phase II) to include " staying the course" acknowledges that we have we have read this with the planned upgrades to its existing facilities, information and are prepared to perform the going with the County's proposal, or other options that necessary tasks and advise the City a course of may present themselves during the course of this action. HMM also acknowledges the schedule evaluation study. outlined in Section 3F, " Project Schedule" and is Hatch Mott MacDonald feels it has assembled a team prepared to perform the services within the allotted that will truly offer the City valuable consultation. Our schedule. project team is very familiar with issues that can affect the parties of an Interlocal Wastewater Treatment Agreement as several of our members have had involvement over the years with the agreement which exists between Bay County and the City of Callaway, Springfield, Parker, and Cedar Grove in Bay County, Florida. In fact, the team's project manager, Mr. John Goin, served as the County's Public Works Director Wastewater Treatment Evaluation 26 For The City ofFort Walton Beach TWWOPUBO01  Hatch Mott Additional Information & Attachments MacDonald Section 11 - Additional Information & Attachments PUBLIC RESOURCES MANAGEMENT GROUP, INC. KEY PERSONNEL - UTILITY RATE STUDY AND FINANCIAL SERVICES EXPERIENCE IN THE FLORIDA PANHANDLE Wastewater Treatment Evaluation For The City ofFort Walton Beach TWWOPUBO01  Hatch Mott Additional Information & Attachments MacDonald Description of Project or Representation PRMG has been involved in a variety of projects on behalf of the County. The following is a summary of the projects performed by PRMG. Capital Financing and Rate Methodology Evaluation PRMG was involved in the evaluation of the capital financing and rate methodology being used by the County, especially as it related to the funding of capital improvements to serve future growth. The evaluation focused on: The capacity reservation method associated with new growth; The derivation of capital facility charges and the use of such funds to support the capital finance program; A guaranteed and accrued revenue charge analysis; User fee cost recovery strategies; Development of other financing or revenue funding sources; Expansion of the service territory by alternatives, such as septic tank conversion programs, pricing considerations, acquisitions, and builder/ development programs. The focus of the report was to provide a matching of cost to need and to provide long -term strategies to keep rates as low as possible. General Utility Rate PRMG assisted the Water Department of the County with additional general rate and financial issues. These responsibilities included: Providing assistance in the development of a Uniform Extension Policy, including development of alternative concepts and presentation of such to the various building associations for input and feedback; Developing a financial evaluation model for capital project evaluation and prioritization ( present value /payback analysis); Providing assistance to the County's financial advisor and consulting engineer relative to the development of a Strategic Plan for the utility; Wastewater Treatment Evaluation For The City ofFort Walton Beach TWWOPUB001  Hatch Mott MacDonald Additional Information & Attachments Providing assistance to the County regarding development of a Junior Lien Bond Resolution, which was adopted in support of a variable to fixed rate SWAP issue by the County to achieve interest rate savings; Developing a comprehensive cost of service rate analysis; Providing consulting services and expert testimony as a consultant for County that franchises and regulates privately -owned utilities within the County; Ongoing services as Rate Consultant for the County. Wastewater Treatment Evaluation For The City ofFort Walton Beach TWWOPUBO01  Hatch Mott Additional Information & Attachments MacDonald Description of Project or Representation PRMG has been involved in a variety of projects for the County, ranging from financing of utility system assets to assistance in the preparation of a price proposal under a managed competition bidding process. Bond Feasibility Report and Water and Wastewater Rate Study PRMG prepared a bond feasibility report in support of the issuance in the principal amount of 40,450,000 Utilities System Revenue Bonds, Series, 2003 on behalf of the County. The preparation of the bond feasibility report included assistance to the County in the structuring of the debt service to match rate and capital needs, as well as preparing a five -year financial projection of revenues, expenses, and renewal and replacement (capital) fund requirements. Finally, the project team assisted in the development of the Official Statement with respect to description of and financial feasibility of the capital projects, as well as review of the financial documents ( Bond Resolution) to provide comments from an operating standpoint to benefit the utility analyzing the ability of the system to meet the rate covenant requirements of the Bond Resolution. In addition, PRMG performed a comprehensive rate and fee study for the County. The major tasks for this study included: i) a detailed evaluation of the utility revenue requirements of the system, allocated between the water and wastewater systems; ii) the allocation of the revenue requirements to the rate structure components based on flow, capacity, customer, ERC, and other rate relationships; iii) the development of a wastewater reuse rate; iv) the design