Fort Walton Beach Council agenda — 02-12-08 regular agenda — reading text

replacement and rehabilitation projects have been constructed, one using Community Development Block Grant funds and one using RECD funds. 28, 914 linear feet of sewer lines have been upgraded. X Wastewater Treatment Evaluation 20 For The City ofFort Walton Beach TWWOPUBO01  Hatch Mott MacDonald Experience p with municipal p type a services The project to upgrade the 1. 1MGD Wastewater Treatment Facility to Advanced Waste Treatment has just completed construction. It utilizes sequential batch reactors and final filtration. Contact Information Charlie Martin, Chief Operator City of Graceville 850) 263 -4219 A Wastewater Treatment Evaluation 21 For The City ofFort Walton Beach TWWOPUB001  Hatch Mott MacDonald Minority Business Enterprise Section 7 - Minority Business Enterprise ( MBE) Hatch Mott MacDonald nor our subconsultant Public Resource Management Group is a certified Minority Business Enterprise . Wastewater Treatment Evaluation 22 For The City ofFort Walton Beach TWWOPUBO01  Hatch Mott Location of Firm MacDonald Section 8 - Location of Firm The headquarters office of the southeastern unit of Hatch Mott MacDonald is located in Pensacola, FL. Additionally, the branch offices in proximity to Ft. Walton Beach are Milton, Crestview, Bonifay and Panama City Beach. The office that will be responsible for managing and performing the project services will be the Panama City Beach office. We feel there are several advantages to the City of Fort Walton Beach to select Hatch Mott MacDonald for the Wastewater Treatment Evaluation Project. Location is one of them. A significant portion of the work on the project will be performed out of our Panama City Beach office; however, our Pensacola office is close as well. This means that, at practically any time, the City will be able to meet with Hatch Mott MacDonald and go over any details of the project The following are personnel that reside in each office that would be involved in the City of Fort Walton Beach Wastewater Treatment Evaluation: PANAMA CITY BEACH Bill Perry, P. E. Pace Amir Zafar, P. E. John Goin, P. E. Jim Bundy, P. E. Dianne Newton TALLAHASSEE Michael P. Murphy, P. E. PENSACOLA Charles Carlan, P. E., P. L. S. Dan Keck, P. E. Bruce Neu, P. E. Wastewater Treatment Evaluation 23 For The City ofFort Walton Beach TWWOPUBO01  Hatch Lott MacDonald Approach & Method Section 9 - Approach / Methods To Be Employed On This Contract 9. 1 PROJECT MANAGEMENT Successful completion of task assignments begins with the capacity needs, both from a near -term and long -term basis. This team has a wealth of experience in the area of Project Manager working with the City to set project goals and clearly identify project scope, schedule, and budget. wastewater treatment facility needs, assessments and Hatch Mott MacDonald has assembled an experienced upgrades. The team will be focused on the current Project Team for the City of Ft. Walton Beach to conduct upgrade plan and the City's capacity needs to help this evaluation. A successful evaluation of the City's evaluate the sufficiency and efficiency of the proposed plans and will offer constructive suggestions where options relative to the future of handling of its municipal merited. wastewater hinges around the assembling of an experienced team. As project manager, Mr. Goin will lead the evaluation and Hatch Mott MacDonald has assembled an experienced will bring the teams together at various stages to discuss team starting with its Project Manager, John Goin, PE, who findings and identify additional considerations that require has spent the last 20 years of his professional career further evaluation. As the evaluation proceeds, Mr. Goin working with and for municipal government, and having will be in regular contact with the City's project coordinator worked directly with the restructuring of an old interlocal and will schedule appropriate meetings with the City at various stages of development to insure the Team is agreement in Bay County that mirrors exactly what the City of Ft. Walton Beach is now considering. progressing in a manner which suits the City's needs. The team members have all been involved with other The following paragraphs of this Section outline procedures similar wastewater treatment master plan projects such as utilized by Hatch Mott MacDonald on all of its municipal clients' projects. City of Tallahassee, City of Quincy, City of Perry, City of Marianna and Emerald Coast Utilities Authority. Each 9. 2 PROJECT COST AND SCHEDULE individual provides the expertise and the experience that is vital for an assignment like the one being proposed here by CONTROL the City of Ft. Walton Beach. A fundamental basis for project cost control and The project will be managed by Mr. John Goin, PE, located management is effective lines of communication among out of HMM' s Panama City office. Hatch Mott MacDonald' s Project Team members and As can be seen in the project organization chart, Mr. Goin between Hatch Mott MacDonald and the client. A key to this is the establishment of control /tracking systems that will lead a team which will essentially be broken down into provide information to the project participants in a format two units. The first unit will be focused solely on the that is focused, timely, and readily understood. proposed interlocal agreement from 0kaloosa/Walton. The project team members have all dealt with these type agreements between local governments and their expertise Hatch Mott MacDonald utilizes the Harper & Schumann will be utilized to help identify all subject matter that could Computerized Financial Management System" ( CFMS) for potentially be problematic, both on a near -term and a long- project engineering cost accounting and control. This term basis. While covering all of the scope parameters, the system embodies a project management system which Team will also bring any other issues to the table that are provides frequent and informative feedback to project felt to be the kinds of issues the City should discuss and be managers and clients alike. This system will be utilized for aware of. To support this effort will be the financial the assignments under this procurement. Senior specialists of our specialty consultant, Public Resources management at Hatch Mott MacDonald has been formally Management Group, whom we have worked with on trained in the use of this system and all Hatch Mott several area projects with good success. MacDonald Project Managers are experienced in the use The second unit will be a team focused exclusively on the of reports generated by the system. City's existing facilities, planned upgrades, and the City's Wastewater Treatment Evaluation 24 For The City ofFort Walton Beach TWWOPUBO01  Is Hatch Matt FM MacDonald Approach & Method Projects are initiated by developing a scope of work and manage projects and meet deadlines, Hatch Mott corresponding budget, utilizing all aspects of costs and MacDonald has been the engineer for 13 recent projects required resources. The " budget" is constructed in that have successfully applied for funds under various accordance with approved labor costs, approved cost State Funding Programs and all required submission dates multipliers, expenses, subcontract costs, and other were met. elements, as required. This information is entered into a Project Initiation Form which instructs CFMS how to 9. 5 SUMMARY accumulate costs and how to measure progress for the Dedication to quality and commitment to efficiently serving project, along with other details regarding invoicing. clients have long been priorities of Hatch Mott MacDonald' s Calculations entered into this form are verified by the Project Managers. Hatch Mott MacDonald's ability to Project Manager as well as by Hatch Mott MacDonald' s manage projects, whether they be multi -phase, multi- Accounting Department. discipline undertakings or standard, as- needed consulting 9. 3 PROGRESS REPORTING services, is evidenced in the firm's long- standing reputation for providing timely, professional, high -quality engineering The financial accounting system supplies the Project services. Manager with a record of labor and direct costs. The monthly and cumulative expenditures are compared against the original budget, percent expended is determined, and the budget remaining is calculated. Based upon this data, the Project Manager prepares a written Progress Report which is submitted monthly to the client. The report describes: planned accomplishments for the month; actual accomplishments; discussion of any technical variances; and estimates of completion. Corrective actions are taken when necessary by the Project Manager to adjust performances or expenditures that are not tracking according to plan, and these actions are reported. Hatch Mott MacDonald is committed to providing timely services for projects. To properly focus on this issue, the Project Manager specifically evaluates the progress of the Hatch Mott MacDonald team relative to the established schedule, and reports on schedule compliance directly to the client. If any issues arise or circumstances develop which could affect schedule compliance, they are resolved at the highest level within the team structure. Hatch Mott MacDonald