Fort Walton Beach Council agenda — 02-12-08 regular agenda — reading text

9 For The City ofFort Walton Beach TWWOPUBO01  Match Mott Budget & Time Constraints MacDonald Section 4 - Willing To Work Within Budget & Time Constraints Approval Process —The HMM Team has a structured Project Management Assurance process for product review and release. The product Project management and quality management are approval process begins with the project engineers and synonymous terms to HMM. HMM' s project management ends with the Project Manager, who is ultimately approach follows our corporate policies and procedures responsible for the quality of the delivered product. Each developed under Quality, Environment and Safety member of the team is instructed on the quality control Management System (QES). Key aspects of the project procedures and attests to the adherence to these management assurance program include: procedures. The HMM Team utilizes an electronic process to track our review and approval of project General Strategy —Each project of this magnitude is products. assigned a Vice President in the HMM organization that has the authority to commit the necessary resources to Schedule —The HMM Team tracks timeliness, the project. The Project Manager is the key decision milestones and resource utilization through an electronic maker in the HMM Team structure and has the authority schedule. Unless otherwise stated, the HMM Team will to make critical decisions regarding personnel utilization, utilize our standard schedule tracking tools within equipment usage, project purchasing and any other key Microsoft's© Project. management decisions. The HMM Team utilizes a Documentation —The HMM Team recognizes the structured decision making process to decide whether or importance of documenting the creation, editing and not to pursue a project prior to committing to propose. If approval of work products through all phases of the we propose on a project, the client can be assured that project. Documentation is not something that is created the HMM Team can provide the following: at the end of a project. The HMM Team develops A team with the technical skills necessary to documentation for all phases of the project to insure that complete all phases of the project; the stakeholders can; A team of technical personnel available to work on Track the basis of creation; the project; Track the team members responsible for the creation A team that has the proper equipment and training; and editing of the work product; and and Confidently utilize the information to build upon the A team that can provide a cost competitive product. work product. Supporting our Project Manager in the day -to -day Safety —The HMM Team is committed to performing all activities of this project are Task Leaders for each project work in the safest manner possible. The HMM discipline. These Task Leaders will fully coordinate their Team abides by all applicable Federal, State and Local tasks, control production and maintain quality through the health and safety regulations. Each team member is Project Manager. By moving the control to the level of the instructed on the proper use of safety equipment, which producers, we avoid confusion, streamline decision - is tracked through our corporate Healthy and Safety making, and empower our team of professionals to give Program. stakeholders what they expect: A job done right the first Management Tools —The HMM Team utilizes state of time with the highest level of service. the art tools to efficiently and effectively execute and Communication —Our clients need to know who to manage our client's valuable information. The contact during every stage in the execution of the project. cornerstone of our Project Management is our Project Nothing effects the perception of success or failure of a Management Website. The HMM Team is dedicated to project more than the ability of stakeholders to get timely the principle of providing our clients with the right answers to their critical questions. The HMM Team information at the right time. organizes projects to ensure that team members have open lines of communications. Wastewater Treatment Evaluation 10 For The City ofFort Walton Beach TWWOPUBO01  Hatch Mott Budget & Time Constraints MacDonald Quality Control Assurance HMM and our vendors are committed to quality control assurance. HMM is an ISO 9001 -2000 certified leading provider of engineering services. The HMM Team' s ISO 9001 Quality Assurance Program does not add an overlay of checking and record keeping resulting in additional cost to our clients, but quite the contrary. It enhances our work by establishing guidelines for project management, which will assure a quality product is delivered on time and within budget. Registration provides an independent, certified audit that our procedures follow the guidelines set forth, are implemented and internally audited regularly. Our quality control program has been established to deliver high -quality products to the City. The program is based on the concept that quality is an integral part of providing our services to the client, i. e., performing our day -to -day work activities. The program is monitored for compliance and ensures that required procedures are both efficient and effective, while incorporating changes and improvements as necessary. Wastewater Treatment Evaluation 11 For The City ofFort Walton Beach TWWOPUBO01  Hatch Mott r MacDonald Ability to Furnish Services Section 5 - Firms Ability to Furnish Service Hatch Mott MacDonald ( HMM) has assembled a Copy of supporting data for utility system team that is prepared to dedicate its forces to help revenue bonds, series 2001 accomplish the goals of the City with the Copies of City and County ordinance aggressive schedule outlined in Section 3F of the relating to wastewater Request for Proposal package. It should be noted that this is a very aggressive schedule and will Copies of leases and licenses for land require staff dedicated to accomplishing this goal. owned by others and used for wastewater For this reason, HMM has assigned its Project purposes Manager, John Goin, PE, exclusively to this project Copies of documentation for most recent and has assembled basically three teams: rate studies for City and County Okaloosa Agreement Team wastewater services Existing Facilities Expansion Plan Team Data on current investment in design effort for proposed City WWTP Financial Team Data on staffing for existing and proposed Each Team can work independently through proper WWTP project management, and the results of their findings can be assembled and orchestrated by the Copies of the City and County Industrial Project Manager to work towards the common goal Treatment Plans of determining if it is more prudent for the City to Copy of any data regarding inflow and Stay the Course" with its current facility expansion infiltration contribution to sewage flow plans, or whether it makes sense for the City to consider an agreement with the County. Names and contact information of County, DOD, Earl King Farms, rate consultant, Because of the compressed schedule, Hatch Mott bond counsel, financial advisor and MacDonald would be interested in beginning the consulting engineer who may be data gathering process as soon as staff contacted during the review process recommendations on consultants are made and prior to the actual issuance of a notice to proceed. Upon review of the data, the Okaloosa Agreement Our Team recognizes there is some risk but are Team would begin an in -depth review of the Agreement to include, but not be limited to: willing to begin the process at this point to help move the project along in a timely fashion. So upon staff recommendations, HMM would formally request the City provide the following data, at a Evaluation of Serviced Delivery Standards minimum, to the HMM team so a preliminary review Evaluation of Future Quantity /Availability of existing data could begin. of Reclaimed Water Copies of progress drawings for proposed Evaluation of Wet Weather Flow City and County WWTPs Evaluation of Proposed Rate Structure Copies of permit applications for proposed and Rates ( by Financial Team) City and County WWTPs Evaluation of Provisions for Rate Copy of existing permit for City WWTP Increases, Renewal and Replacement and land application sites Costs, Other Future Improvements (will involve Financial Team) Copy of 2007 and 2008 budget information for City WWTP Evaluation of Governing Regulatory and Legal Issues Copy of City WWTP Facilities Plan Wastewater Treatment Evaluation 12 For The City ofFort Walton Beach TWWOPUBO01 FM Hatch Mott MacDonald nl Ability to Furnish Services Running concurrently, the Existing Facilities evaluations necessary to assess the validity of Expansion Plan Team will be reviewing the making a switch to the County proposed agreement existing facilities, the planned expansions and the or continuing to " Stay the Course" with the City's capacity requirements ( both near- and long -term) currently planned expansions or some version and will be assessing the plan from a value thereof. engineering standpoint, as well as a financial