Fort Walton Beach Council agenda — 02-12-08 regular agenda — reading text

yearly aggregate of claims. Deductibles and Self-Insured Retention Definition and Retention Levels shall be as follows: Purchasing Department Page: 22 Engineering Services for Wastewater Treatment Evaluation Request for Proposal 08 -109 All deductibles and self-insured retention must be shown clearly on the Certificates of Insurance and approved by the CITY. The CITY has the option to reduce or eliminate any deductible or self-insured retention maintained by the CONSULTANT. The required insurance policies shall contain the following provisions: All insurance, except Professional Liability, shall include as Additional Insured and Certificate Holder the CITY. There are not to be any special limitations on the protection being provided to the CITY, its officials, employees or volunteers. The CONSULTANT' S insurance coverage shall be primary insurance with respect to the CITY, its officials', officers',.employees' and volunteers' insurance. Any insurance and self insurance maintained by the CITY shall be in excess ofthe CONSULTANT' S insurance and shall not contribute with it. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers. CONSULTANT' S insurance may be " claims made" based. The following clause shall be included in all policies: This policy shall not be suspended, voided, cancelled by either party, or a reduction or revision in coverage or limits of coverage except after thirty (3 0) days prior written notice by certified mail, return receipt requested, has been given to the CITY." The definition of insured shall read as set forth below with the company, in this context, being the CONSULTANT. If no such definition ofthe insured is quoted in the insurance, the CONSULTANT must provide "Cross Liability Clause" or " Severabiiity ofInterests Clause" endorsements for all liability insurance. The insurance afforded applies separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the company's liability." Acceptability of Insurance Company shall be based upon the following: Insurance coverage must be a company with a Best Rating A. VII, or better. All insurance policies herein required ofthe CONSULTANT shall be written by a company authorized and licensed to do insurance business in the State of Florida and be executed by Purchasing Department Page: 23 Engineering Services for Wastewater Treatment Evaluation Request for Proposal 08 -109 agents licensed as agents by the State of Florida. Verification of coverages and continuations of coverage, provision of certificates and endorsements and authorized signatures shall be made in accordance with the following: The CONSULTANT shall furnish the CITY with a certificate of insurance specifically stating the RFP number and title and with original endorsements affecting coverage. The certificates and endorsements must be received and approved before any work commences. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf, Insurance coverage required in these specifications shall be in force throughout this Agreement. Should the CONSULTANT fail to provide acceptable evidence of current insurance within seven (7) days of receipt ofwritten notice at any time during the Agreement, the CITY shall have the right to consider the Agreement breached and justifying termination thereof Compliance.by the CONSULTANT with the foregoing requirements as to carrying insurance furnishing copies ofthe insurance policies shall not relieve the CONSULTANT ofliabilities and obligations under this Agreement. If coverage on the certificates of insurance is shown to expire prior to completion of all terms of the Agreement with the CITY, the CONSULTANT shall furnish certificates ofinsurance evidencing renewal of such coverage to the CITY. 25. HOLD HAR MESS: The CONSULTANT agrees to hold harmless and indemnify the CITY from and against liability arising out of the CONSULTANT' S negligent performance of the Work. It is specifically understood and agreed that in no case shall the CONSULTANT be required to pay an amount disproportional to his culpability or any share ofany amount levied to recognize more than actual economic damage. If Professional Liability Insurance coverage is provided on a claims basis, coverage must be continued for the duration of this Agreement, without interruption and for five ( 5) years thereafter without interruption. If in the ,future, the CONSULTANT ceases to do business subsequent to the completion of the PROJECT, them this requirement may be satisfied by the provision ofevidence that tail coverage or an extended reporting period has been purchased for a period of not less than five (5) years after the completion of the PROJECT. Purchasing Department Page: 24 Engineering Services for Wastewater Treatment Evaluation Request for Proposal 08 -109 STANDARD FORMS THE FORMS LISTED BELOW ARE TO BE C . OMPLETED AND SUBMITTED WITH YOUR PROPOSAL, AND ARE ATTACHED HEREWITH: 1. PROPOSER' S CERTIFICATION 2. ADDENDUM PAGE 3. REFERENCES NOTE: PLEASE ENSURE THAT ALL OF THESE DOCUMENTS ARE COMPLETED AND SUBMITTED WITH YOUR PROPOSAL. FAILURE TO DO SO MAY RESULT IN YOUR PROPOSAL NOT BEING CONSIDERED FOR AWARD. Purchasing Department Page: 25  Engineering Services for Wastewater Treatment Evaluation Request for Proposal 08 -109 PROPOSER' S CERTIFICATION I have carefully examined the Request for Proposal, Instructions to Proposers, General and/or Special Conditions, Vendors Notes, Specifications, proposed agreement and any other documents accompanying or made a part of this Request for Proposal. I hereby propose to furnish the goods or services specified in the Request for Proposal at the prices or rates quoted in my proposal. I agree that my proposal will remain firm for a period of up to one hundred twenty ( 120) days in order to allow the City adequate time to evaluate the proposals. I agree to abide by all conditions of this proposal. I certify that all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this proposal on behalf ofthe vendor /contractor as its act and deed and that the vendor /contractor is ready, willing and able to perform ifawarded the contract. I further certify, under oath, that this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation. submitting a proposal for the same product or service; no officer, employee or agent of the City of Fort Walton Beach or of any other proposer interested in said proposal; and that the undersigned executed this Proposer's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so. NAME OF BUSINESS Sworn to and subscribed before me M11W this day of SIGNATURE 2008 NAME & TITLE, TYPED OR PRINTED Signature ofNotary Notary Public, State of MAILING ADDRESS Personally Known OR- CITY, STATE, ZIP CODE Produced Identification C) Type: TELEPHONE NUMBER Purchasing Department Page: 26 saw Engineering Services for wastewater Treatment Evaluation Request for Proposal 08 -109 ADDENDUM PAGE The undersigned acknowledges receipt of the following addenda to the Documents ( Give number and date of each): Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated FAILURE TO SUBMIT ACKNOWLEDGMENT OF ANY ADDENDUM THAT AFFECTS THE PROPOSAL PRICES IS CONSIDERED A MAJOR IRREGULARITY AND WILL BE CAUSE FOR REJECTION OF THE PROPOSAL. Company Signature Title Purchasing Department Page: 27  Engineering Services for Wastewater Treatment Evaluation Request for Proposal 08 -109 REFERENCES Proposer shall submit as a part ofthe proposal package, four (4) business references with name ofthe business, address, contact person, and telephone number that have utilized the services being proposed to the City. Name: Name: Address: Address: Contact: Contact: Telephone No.: Telephone No.: ( ) Fax No.. Fax No. • ( ) Name: Name: Address: Address: Contact: Contact: Telephone No.: ( ) Telephone No.: ( ) Fax No.:-( ) Fax No.: ( ) Purchasing Department Page: 28 Aftw  COPY Request for Proposal For Engineering Services for Wastewater Treatment Evaluation for the City of Fort Walton Beach RFP 08 -109 Submitted to The City of Fort Walton Beach, FL January 15, 2008  Hatch Mott