Fort Walton Beach Council agenda — 02-12-08 regular agenda — reading text

the right to negotiate modifications to proposals that it deems acceptable, reject any and all proposals, and to waive minor irregularities in the procedures. 5. 6 Proposals Binding: All proposals submitted shall be binding for one hundred twenty ( 120) calendar days following opening. 5. 7 Alternate Proposals: 5. 7. 1 An alternate proposal is viewed by the City as a proposal describing an approach to accomplishing the requirements ofthe Request for Proposals which differs from the approach set forth in the solicitation. Purchasing Department Page: 9 Engineering Services for Wastewater Treatment Evaluation Request for Proposal 08 -109 5. 7.2 An alternate proposal may also be a second proposal submitted by the same proposer which differs in some degree from its basic or prime proposal. 5. 7.3 Alternate proposals may address the technical approach, or other provision or requirements set forth in the solicitation. 5. 7.4 The City will, during the initial evaluation process, consider all alternate proposals submitted. 5. 8 Addendum and Amendment to Request for Proposals: If it becomes - necessary to revise or amend any part of this Request for Proposal, the Director of Purchasing will furnish the revision by written Addendum to all prospective proposers who received an original Request for Proposals. 5. 9 Econ_ amy of Pretration: Proposals should be prepared simply and economically, providing a straightforward, concise description ofthe proposer's ability to fulfill the requirements ofthe Request for Proposal and should not exceed 200 pages in length. Copies of plans, specifications or other engineering reports shall not,be accepted. 5. 10 Proprietary Information: 5. 10. 1 In accordance with Chapter 119 of the Florida Statutes ( Public Records Law) and except as may be provided by other applicable State and Federal Law, all proposers should be aware that Request for Proposals and the responses thereto are in the public domain. However, the proposers are requested to ides_specifiicca_M any information contained in their proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. 5. 10.2 All proposals received from proposers in response to this Request for Proposal will become the property ofthe City ofFort Walton Beach and will not be returned to the proposers. In the event ofcontract award, all documentation produced as part ofthe contract will become the exclusive property of the City. 5. 11 Proposer's Certification: By submitting a proposal, the proposer certifies that he has fully read and understands the proposal method and has full knowledge of the scope, nature, and quality ofwork to be performed. Purchasing Department Page: 10 Engineering Services for Wastewater Treatment Evaluation Request for Proposal 08 -109 6. INFORMATION REQUIRED OF PROPOSER: In order to insure a uniform review process and to obtain the maximum degree ofcomparability, it is required that proposals be organized in the manner specified. 6. 1 Title Page: Show the name of proposer' s agency /firm, address, telephone number, name of contact person,date and the subject: Request for Proposals — Engineering Services for Wastewater Treatment Evaluation, RFP 08 -109. 6.2 Table of Contents: Include a clear identification of the material by section and by page number. 6.3 Letter of Transmittal Limit to one or two pages. 6. 3. 1 Briefly state the proposer" s understanding ofthe work to be done and make a positive commitment to perform the work. 6.3. 2 Give the names ofthe persons who will be authorized to make representations for the proposer, their titles, addresses and telephone numbers. 6.4 General Information: 6.4. 1 Name of business 6.4.2 Mailing Address/Phone Number/Fax Number/Web Site/E -mail Address 6. 4.3 Names of persons to be contacted for information of services if different from the name of person in charge. 6.4.4 Business hours of business. 6. 4.5 State if business is local, national or international and indicate the business legal status ( corporation, partnership, etc.). 6.4.6 Give the date business was organized and/ or incorporated, and where. 6. 4.7 Give the location of the office from which the work is to be done and the number of professional staff employees at the office. 6. 4.8 Indicate whether the business is a parent of subsidiary in a group of firms /agencies. 6.4.9 State ifthe business is licensed, permitted and/or certified to do business in the State of Florida, and attach copies of all such licenses issued to the business entity. 6.4. 10 Firms submitting proposals as a joint venture shall submit to the City, as a part of their proposal, a copy ofjoint agreement. Purchasing Department Page: 11 Engineering Services for Wastewater Treatment Evaluation Request for Proposal 08 -109 6. 5 Requirements: Proposers must provide documentation, which demonstrates their ability to satisfy all ofthe minimum qualification requirements outlined below. Proposers who do not meet the minimum qualification requirements or who fail to provide supporting documentation shall not be considered for award. 6.5. 1 Capabilities of Firm: A statement of proposer' s qualifications to serve as an Engineer for the services required, including a listing of all key project personnel, Proposers shall also provide a description of in house professional and technical support as well as outside or subcontracted professional services. Qualification statements shall include detailed evidence or proposer' s ability to perform engineering services. Determination ofproposer' s successful ability to perform will be at the discretion of the City of Fort Walton Beach. Key personnel who will comprise the team to serve the City' s projects) should be identified by name and credentials. Resumes of the individuals who will perform the required tasks shall be provided. 6.5. 2 Past Performance: Each proposer shall provide proof of a minimum of five (5) years experience with similar work along with a detailed description of the three ( 3) most recent projects similar in scope including point of contact and telephone number. Each proposer shall list any active contract(s) with Okaloosa County. 6. 5. 3 Willingness of firm to work within budget and time constraints: Describe willingness of proposer to work within the City' s budget and time constraints and manner in which the proposer will work with the City to ensure requirements of the scope of work are met. A statement of disclosure certifying the proposers bears no relationship, past or present, with any potential bidder or contractor, which may hinder, impede or in any way compromise efforts to perform complete, unbiased and objective services for the City. 6. 5. 4 Firm' s ability to furnish services: This criterion relates to the " Willingness of the firm to work within budget and time constraints." The City will evaluate whether the firm can meet the City' s required timetable for the City profect(s) and whether it can provide for the special and unique Purchasing Department Page: 12 Engineering Services for Wastewater Treatment Evaluation Request for Proposal 08 -109 requirements of the project(s), including a projected timeline of activities from project start through project completion. Proposers shall submit a detailed project plan and schedule that shall demonstrate how the firm anticipates meeting the aggressive schedule set for completing this report and making recommendations by May 2008. 6. 5. 5 Experience of the firm with regard to Municipal or similar type services: A listing of all utility studies /reports accomplished for other government entities. A brief description of the project(s) and/ or highlights of services performed. 6. 5. 6 Minority Business Enterprise (MBE) The City will consider the firm' s status as a certified Minority Business Enterprise and/ or whether the firm subcontracts at least 15% ofProfessional services to certified MBEs. If a proposer is certified as an MBE by the State of Florida Department of Labor and Employment Security, a copy of the certification shall be attached with required information in order to receive points under the City' s rating system. 6. 5. 7 Location of Firm: Identify location of proposer' s main office and branch offices. Also identify the office which will be responsible for performing the services contained herein. Ifthe proposer' s office is located outside of Okaloosa, Walton, Santa Rosa or Escambia Counties, identify the name, location, and qualifications of local contact, if any. 6. 5. 8 Approach/methods to be employed on this contract: The firm' s approach to municipal projects and methods proposed for planning, designing and administration of the project(s) under the successful proposer' s contract should be described. The firm shall discuss its ability to fulfill municipal project requirements (may include discussion ofprofessional and technical staffand availability of outside consultants not directly employed by the firm). 6.5. 9 A demonstrated understanding of requirements: Firms shall demonstrate an understanding of the factors unique to City projects, firm' s understanding ofthe requirements and needs ofthe City (immediate needs vs. future needs). Purchasing Department Page: 13 Engineering Services for Wastewater Treatment Evaluation Request