Okaloosa County School Board — Workshop Meeting, February 18, 2021 — reading text

various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2021: General Fund $ 378,214.11 Debt Service Funds 0.00 Capital Project Funds 10,326,837.56 Other Special Revenue Funds - Federal 88,000.00 Other Special Revenue Funds - Food Service 2,101.32 Total - All Funds $10,795,152.99 File Attachments !BA 05 - Jan 2021.pdf (1,387 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Monthly Financial Statement for January 2021 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 22, 2021 Absolute Date : Feb 22, 2021 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2021. Public Content The financial statement for the month ending January 31, 2021, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2021-01-31.pdf (686 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 2.22.21 Detail-2.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,750.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-02-22.pdf (432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Payroll Warrant Register and Accounts Payable Warrant Register for January 2021, totaling $18,035,076.53; and Bank Transfers for January 2021, totaling $48,000,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 18, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $18,035,076.53 and Bank Transfers in the amount of $48,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2021, totaling $18,035,076.53; and Bank Transfers for January 2021, totaling $48,000,000.00. File Attachments 07 - MIS 3478 - Warrant Register - January 2021.pdf (557 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Renewal of Cooperative Purchasing Agreement for Online Auction Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 18, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve renewing the Cooperative Purchasing Agreement with Bidilla, Inc. to provide Online Auction Services. The agreement is effective February 12, 2021 through February 11, 2022. Public Content Motion to approve renewing the Cooperative Purchasing Agreement with Bidilla, Inc. to provide Online Auction Services under the same terms and conditions as the agreement between Bidilla, Inc. and Okaloosa County, Florida, Term Contract #C18-2680-PUR. The agreement will be used on an as needed basis and is effective February 12, 2021 through February 11, 2022. Attached are copies of the renewal document, and original contract documents. For additional information please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL CONFIRMATION.pdf (30 KB) ORIGINAL CONTRACT DOCUMENTS.pdf (2,479 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal of ITB 17-01 Fuels: Gasoline and Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 18, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 17-01 Fuels: Gasoline and Diesel,  effective March 12, 2021 through March 11, 2022. Public Content Request approval to renew ITB 17-01 Fuels: Gasoline and Diesel, based on original pricing, terms and conditions. The awarded vendor is Mansfield Oil Company of Gainesville, Inc. Funds will be paid from General Funds. The contract is effective March 12, 2021 through March 11, 2022. Copies of the renewal letter and original award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL OF ITB 17-01.pdf (417 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the