Fort Walton Beach Council agenda — 02-15-05 — reading text

WORKSHOP MEETING AGENDA CITY COUNCIL, CITY OF FORT WALTON BEACH TUESDAY, FEBRUARY 15, 2005 . . . 7: 00 P. M. CALL TO ORDER 1. Okaloosa Performance Group, Inc. - Discussion regarding municipal auditorium. improvements by Gordon Hurd, President. No ( Backup). ADJOURN considered at this meeting will Any person who decides to appeal any decision made with respect to any matter that a verbatim record of the need a proceedings, and for such purpose may need to record of the ensure proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. FS286. 0105). will make reasonable The City of Fort Walton Beach adheres to the Americans with Disabilities Act and modifications for access to this meeting upon request. Please call the City Clerk, Helen Spencer, at 850- 833- 9509, to make a request. For Hearing Impaired call the City Hall TDD # 833- 9925, or 1- 800- 955- 8771 ( TDD), or 1- 800- 955- 8770 ( Voice).  City of Fort Walton Beach c- '\'\ V America' s Most Beautiful Beaches I~ '~ J' l~ 107 Miracle Strip Parkway, SW * P. O. Box 4009 * Fort Walton Beach, Fl32549 1~~'~\ Vv 7.' "~ '. 850) 833- 9504 * Fax ( 850) 833- 9640 I,' _' fwbcmgr@fwb. org TDD ( 850) 833- 9925 Joyce Shanahan January 13, 2005 City Manager Mr. Gordon Hurd, President Okaloosa Performance Group, Inc PO Box 2811 Fort Walton Beach, FL 32549 Dear Mr. Hurd, Happy New Year to you I As we discussed at the Council Meeting on October 26, 2004, it is the desire of the Mayor and City Council to discuss in a workshop setting, the Okaloosa Performance Group' s Municipal Auditorium Feasibility Study, and what is necessary to aid the project in moving forward. We have already scheduled an event for the January workshop, and would like to invite you to the workshop scheduled for Tuesday, February 15, 2004. In order that we can all properly prepare for this meeting, I have solicited comments, concerns and questions from the Council to give you time and opportunity to prepare your response. The questions are as follows: 1. How would the proposed Municipal Auditorium compare to and compete with the OWCC facility, and the Emerald Coast Conference Center? 2. What would be the construction timeline assuming the money was not a problem? 3. How long would the current auditorium be out of commission? 4. Does OPG, Inc. have a list of potential contributors, and, if so, how much might they be willing to contribute? 5. Can this project be developed in phases if all the funding is not immediately available; and if so, specifically how would the project be phased? 6. What is the financial plan for funding this construction project, with and without the financial assistance of the City of Fort Walton Beach and how far has OPG, Inc., progressed in securing funding for their plan ( grant applications, donations, etc.)? Page 2 of 2 Mr. Gordon Hurd January 13, 2005 7. What is the financial plan for the ongoing operation of this facility, with and without the financial assistance of the City of Fort Walton Beach? 8. What is the marketing and promotions plan for this facility and what is the esti mated usage rate? 9. Is it possible for this facility to be a break- evenoperation? That is, will event receipts be sufficient to cover the cost of ongoing operational expenses, utilities, insurance, staffing, maintenance, etc.? If OPG, Inc., will be providing additional information to Council regarding this project for the February 15, 2005 meeting; my office will need to have the information by Wednesday, February 9, 2004. As a side note - I thought that I would mention that it is my understanding that the Tourist Development Council is in the process of considering projects for inclusion in their five- year plan for improvements. There is a meeting scheduled for February 10, 2005 at lpm at the Emerald Coast Conference Center. This would be an excellent opportunity for OPG, Inc. to partner with the TDC in providing financial support for this project which is directly related to tourist type activities and it would have a regional impact. Please call me at 833- 9504 if you have any additional questions or if you would like to discuss these issues prior to the meeting. Thank you. Sincerely, City Manager Cc: Mayor and City Council City Attorney City Clerk Finance Director Parks & Recreation Director U:\ CJones\DPT0 2b\ CMO\Mail- CM\200S\ OI- 13- 0S OPG, doc  11 II' , ' II, ~ , ! t "" , II 1 d~ enen"'" e.~("') a ("') Q 0 0 0 ~ 1 OQ = p. 0 = th ~ ;: r = o OQ = 8;; Er~ 0 = It 8 ~ .... 0 f") S' , 8-.0 ..... B f") O' en ~ fit "= 5g~"= eng.~ o ~ ~ ~ en 0 p. f"" "= t- g= OQ ~ . Pr~ 8 f"" t- 8&~ g- f"" t- s' p. ~ f"" t- It = t-+ ~ o 0 ~ g.~ ~ OQ 0 ti) . ("') OQ ~ 0 = E-~~ ~~ 0 o ~. en a.~~ a e:~ 8 0/.0' S. en 0 e-:>< oS<:: T o==': g;. 8 cffl o .... . _ .... . 8~ g ~0= g g. ~ ~ 5~ en E. cp~ OQ en en en en ti). 8 S' ~ 1- 0' ~ ~ fit f"+ g. g:~ O'Q = 0 5" os ~ f"+ p. e; a E3 en en en .....r; Jen rJ) = OQ 0 CD:~~ g. o 0 -. a~ 8 o 1- 0' ~ en o ~