Okaloosa County School Board — Regular Meeting, April 8, 2019 — reading text

Funding Recommended Action : Motion to approve Tag-On Bid: RFP 16-04 for Speech and Language Therapy through Santa Rosa County Schools. Public Content Request approval to tag on to RFP 16-04 Speech and Language Therapy through Santa Rosa County Schools. The contract was awarded to multiple vendors, based on fixed pricing and will be used on an as needed basis. Funding will be paid from General Funds, Project 3008 School Instructional Contracts - District Funding. The contract is effective through June 30, 2021. Please contact Melody Sommer for additional information, 833-5899. File Attachments TAG-ON BID RFP 16-04-SANTA ROSA CO.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 RFP 18-01 401(a)/403(b) Special Pay Plan, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Apr 8, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the agreement between the School Board of Okaloosa County and MidAmerica Administrative and Retirement Solutions, LLC for RFP 18-01 401(a)/403(b) Speical Pay Plan. Public Content Approval of the agreement between the School Board of Okaloosa County and MidAmerica Administrative and Retirement Solutions, LLC to provide administrative services related to the operation of the 401(a)/403(b) Special Pay and FICA Alternative Plans is requested. The effective date for the agreement is June 1st, 2019. The group of plans governed by this agreement and described in the attachments below provides a vehicle for eligible terminating employees to receive compensation for accumulated annual and sick leave on a tax advantaged basis in accordance with IRS regulations. You will find attached: Special Pay 401(a) Plan Implementation Book with Adoption Agreement Special Pay 403(b) Plan Implementation Book with Adoption Agreement FICA Alternative Plan (3121) Document For additional information, please contact Russ Frakes, Risk Management Specialist, at 833-5823 or Vince Windham, Program Director, Purchasing, at 833-7668. File Attachments Special Pay 401(a) Plan Implementation Book.pdf (2,143 KB) Special Pay 403b Plan Implementation Book.pdf (3,640 KB) FICA Alternative Plan (3121).pdf (1,574 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Interlocal Agreement For Emergency Shelters between the School Board of Okaloosa County and the Board of County Commissioners of Okaloosa County, presented by Steve Horton, Assistant Superintendent, and recommended by the Superintendent for approval. Meeting : Apr 8, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve the Interlocal Agreement For Emergency Shelters between the School Board of Okaloosa County and the Board of County Commissioners of Okaloosa County. Public Content This agreement is between the Board of County Commissioners of Okaloosa County and the Okaloosa County School Board so the County can use School Board facilities as emergency shelters during a state of declared local emergency. Please contact Steve Horton for additional information, 689-7184. File Attachments MOU Okaloosa County Shelters 03-13-19.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Sale and Disposal of Surplus Property and Return of Proceeds to Fort Walton Beach High School Band Booster Club Account, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the sale and disposal of surplus property, specifically a 1992 GMC Lopro, Asset Tag Number V14292, using the on- line auction program. Proceeds to be sent to Fort Walton Beach High School Band internal account. Public Content Approval is requested for the sale and disposal of a 1992 GMC Lopro, asset tag number V14292 that was originally purchased with Fort Walton Beach High School Band Booster funds. Fort Walton Beach High School is requesting that any proceeds from the sale of this item be issued back to the Fort Walton Beach High School Band internal account. The item will be sold through the Board approved On- Line Auction Program. File Attachments FWBHSBand-Surplus-2019-03-13.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 8, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated April 8, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated April 8, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property list for April 8, 2019 Board Meeting.xlsx.pdf (417 KB) Surplus Property Food Services list for April 8, 2019 Board Meeting.pdf (399 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Memorandum of Understanding between Healthy Schools, LLC and