Fort Walton Beach Council agenda — 04-24-12 regular — reading text

Establishing a Smoke -Free Environment on City Property The Mayor advised this is another item he had placed on the agenda to look into possibly establishing a smoke free environment on City property such as City ball fields, around City Hall and other work locations. N The City Attorney advised State Statute pre -empts municipalities from regulating smoking and N cited an Attorney General's Opinion on the subject and that school districts are exempt. 0 Mr. Nabors suggested that a resolution could be done encouraging the state to become more Q progressive in their smoking laws, and that he would he happy to do research on the subject and report his findings at a future meeting. Construction Manager f5cm Mr. Reeves informed he had this item placed on the agenda in reference to Council discussion in n December regarding the differences between the Design -Build vs. Construction Manager at risk procurement methods for the upcoming new facilities for Parks and Recreation. lie stated he c discussed the matter with Mr. Beedie and appreciated the backup material that was provided. N Mr. Beedie advised Staff will be discussing the issue with the consultants and potential O contractors to discuss whether the design build or construction management is the best route to b take, and will report back at the April 24, 2012 meeting. caE u CITY MANAGER REPORTS s" The City Manager advised the part time city attorney position has been narrowed down to five candidates and he would like to place it on the May 8 and May 22 agendas. He continued that Council could shordist the candidates on May 8 and interview on May 22, or can interview all five on May 8, it is their call. The candidates will be contacted to see if they are still interested in the position. He also advised the road surfacing program is in progress and sidewalks and drainage are being installed. Discussion ensued as to whether the Institute for Senior Professionals ( ISP) was still going to review the Sheriffs contract. The City Manager advised he does not know as they have to take it to their board on April 17 and they may not be able to complete their review until late May or June, and the plan is to schedule a workshop with Council in May. He further stated the Finance Director is preparing a risk analysis for Council. Pos,• 7 Packet Pg. 22 City Council of Fort Walton aeoon  8. 1. a April 10, 2012 Minutes Regular Meeting Discussion continued on the value of having the ISP review the documents, and whether an independent review is really needed. Mr. Rynearson stated he would like an independent study done but not with ISP, as there are a lot unknowns, and the importance of hearing the risk analysis from the Finance Director. The city Manager stated there is another organization called PERF, but they are private and would require payment, and he is not sure of their time frame. Mr. Nabors stated it is important for Council to have all the information available to them so Council can discuss the issue intelligently. Consensus was to hold a special meeting on Thursday, May 10, 2012, to consider the information regarding the Sheriffs proposal, with a review from the Police Chief and the risk analysis report from the Finance Director, and to invite the sheriff to the meeting. CITY ATTORNEY REPORTS Florida Commission on Ethics Response The City Attorney confirmed that everyone received a copy of the Florida Commission on Ethics R Response regarding a conflict of interest with Mr. Griggs, and that the Commission did no[ find any conflict regarding Mr. Griggs voting on any issues regarding the Sheriffs contract. c MAYOR/ COUNCIL COMMENTS a° Mr. Rigdon advised the Council to think long and hard about the property in Bayou Woods because if there is any contamination, it would be hard to sell.andHeit isalso Fairgrounds property stated the citizens of Fort an asset to the City, and that Walton Beach worked hard to get the it would not be in the City' s best interest to sell it, as was commented in the newspaper. Me Rigdon also thanked the Mayor on his representation of the City at various events and functions. c m c Mr. Rynearson stated he enjoyed the Easter egg hunt, announced the Showtime Talent show on May 25, and that the Construction Junction has been rescheduled to June 15 at the Landing to d coincide with Kids Day. a The Mayor informed he attend the Youth Summit Super Day; he is excited about the Soundside u project; attended a real estate conference and that the realtors may hold a summit in the city in October; he attended a luncheon for the Fresh Start organization; he attended Al Jordan' s Gaetz will be present at the April G retirement party; and advised that Senator and Representative kudos to Denise Schaefer in Administrative Services 24 Council meeting. The Mayor also gave for her work on the City newsletter. ADJOURNMENT: 8: 19 pm Approved: Mayor: Attest: City Page 8 City Council of Fury Walton Beach Packet Pg. 23  a. 2 City ENGINEERING Council of Fort Walton Beach & UTILITY SERVICES i MEMORANDUM To: Robert T. Meams, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: April 24, 2012 Ruhiect: ITB 12 -015 Annual Sidewalk Construction BACKGROUND: 1. 1. In FY 2011 - 12, the City of Fort Walton Beach is renewing or creating various annual contracts to assist City crews in accomplishing the goals and objectives set forth in the annual Capital Improvement Program. 1. 2. Annual contracts for infrastructure construction serve as a backup to City crews in the event of large projects, such as the Sound Side development. This allows the City crews to concentrate on completing the annual CIP projects and the annual contractor to perform the unforeseen or special projects. 1. 3. Over the past two to three years, City crews have installed a tremendous amount of sidewalks throughout the City. In FY 2011 - 12, sidewalk projects are scheduled throughout the year in addition to the proposed City construction of the sidewalks and curb and gutter for the Sound Side development. 1. 4. In prior years, the City maintained an annual contract for sidewalk construction. However, this contract was last advertised for bids in FY 2006 -07. DISCUSSION: 2. 1. On February 7, 2012, the Purchasing Division issued Invitation to Bid (ITB) No. 12- 015 for Sidewalk Construction Annual Bid. On March 8, 2012, three ( 3) vendors submitted bids. 2. 2. The bid proposal form requested unit prices for various types of concrete sidewalks, driveways, curb and gutters, and ADA curb ramps. 2. 3. The three (3) vendors that submitted a bid package were: 2. 3. 1. Champion Contractors, Inc. in Crestview, Florida 2. 3. 2. Construction Services ofNorthwest Florida, Inc. in Mary Esther, Florida 2. 3. 3. Roper & Roper General Contractors, LLC in Pensacola, Florida 2. 4. The intent of the annual contract is to secure a contractor to assist in the construction of concrete sidewalks, driveways, curb and gutters, etc. for an initial period of one ( 1) year with the option of four (4) one ( 1) year renewal periods. 2.5. The bids were evaluated based on the submitted unit prices for each item and were compared to recent sidewalk projects completed by City staff to determine the apparent Packet Pg. 24  8. 2 City ENGINEERING Council of Fort Walton Beach 0 To: & UTILITY SERVICES MEMORANDUM Robert T. Meatus, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: April 24, 2012 Subject: ITB 12 -015 Annual Sidewalk Construction low bidder. 2. 5. 1. The bids