Fort Walton Beach Council agenda — 04-24-12 regular — reading text

identification by office or department where and to whom the goods were delivered or services provided; 3. 125 All invoices shall be sent to the Accounts Payable Department, City of Fort Walton Beach, 107 Miracle Strip Parkway SW, Fort Walton Beach, Florida, 32548. 3. 12. 6 The invoice must be based on a proper delivery, installation, or provision of the goods and/ or services to and acceptance by the City; the vendor, contractor or other party who is supplying the goods and /or services has otherwise complied with all of the contract' s terms and conditions and is not in default of any of them; and if the contract requires any subcontractors or other panics to be bound by similar other " flow -down" requirements are in compliance with those requirements. 2 Packet Pg. 41  8. 2. 6 XX 3. 13 DISPUTE RESOLUTION: In the event a dispute occurs between a contractor, vendor, or other invoicing party ( " invoicing party ") and the City concerning payment of an invoice, the City department or office which has the dispute along with a representative of the City's Purchasing Division and the invoicing party shall meet to consider the disputed issues. The invoicing party shall provide to the City such material and information as the City may reasonably require. Any such procedure shall be initiated by either party notifying the other in writing of a dispute and stating with specificity its nature. This procedure shall commence not later than 45 days and be resolved not later than 60 days after the date on which the proper invoice was received by the Ciry. If the issue cannot be resolved, then it will be submitted to the City Manager. Any decision by the City Manager shall constitute the final decision of the City regarding these matters and shall be communicated in writing to the invoicing party within three business days after such decision. N/ A 3. 14 BOND REQUIREMENTS N/ A 3. 14. 1 Performance Bond equal to one hundred percent ( 100 %) of the Contract price will be required. N/ A 3. 142 Labor & Material Payment Bond equal to one hundred percent ( 100 %) of the Contract price will be required. N/ A 3. 14. 3 Performance and Labor & Materials Payment Bonds shall accompany the contract be signed, scaled and dated no earlier than the contract effective date and specifically refer to the contract by date. N/ A 3. 14. 4 Surety companies providing any bond must be listed in the latest Federal Register of the U. S. Department of Treasury, Circular 570, entitled " Surety Companies Acceptable on Federal Bonds ", or otherwise acceptable to the City. XX 315 INSURANCE: Bidders must be eligible for and provide evidence of insurance coverage, which equals or exceeds the City' s minimum standards for the project. All insurance required must be provided by a company licensed to do business in the State of Florida and with an A.M. best rating of at least A -. Proof of Insurance must accompany the signed contract. XX 3. 15. 1 Workers Compensation Coverage A In conformity with Florida Statutes Coverage B $ 500, 0001$ 500, 0001$ 500, 000 XX 3. 15. 2 Commercial General Liability Each occurrence for Bodily Injury/Property Damage $ 1, 000, 000 Products /Completed Operations $ 1, 000, 000 Annual Aggregate for Bodily Injury/Property Damage $ 2, 000, 000 Products /Completed Operations $ 1, 000, 000 XX This coverage shall include the following provisions: The City of Fort Walton Beach shall be an additional insured. The policy shall not be cancelled unless the City is given at least 30 days notice. 2 Packet Pg. 46