Okaloosa County BOCC — January 30, 2013 — reading text

endangered species turtle survey services in the annual amount of $47,000. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 4, 2013 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: RFQ for SHIP Program Administrative Services DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: In accordance with the County's procurement requirements, it is necessary to retain a State Housing Initiatives Partnership program administrator through the competitive bid process. BACKGROUND: Through the Sadowski Act of 1992, the State of Florida makes funds available to qualified counties and cities for the purpose of providing and maintaining affordable housing. Okaloosa County and the City of Ft Walton Beach are recipients of SHIP funds which must be spent in accordance with Chapter 420 of the Florida Statutes (FS) and Chapter 67-37 of the Florida Administrative Code (FAC). As provided in Section 420.9072(5)(a), FS, Okaloosa County and the City of Ft Walton Beach have entered into an agreement to jointly utilize their SHIP allocations, and to utilize a third party administrator for SHIP program administration as provided in Section 420.9072(2)(b)3. The attached Request for Qualifications (RFQ) is authorized pursuant to Section 420.9072(2)(b)3, FS, and is intended to enable the County, and through the Interlocal agreement the City of Ft Walton Beach, to retain the services of a qualified individual or firm to administer the SHIP program on behalf of the City and County. All duties performed pursuant to this request shall be performed in strict adherence to the provisions of Chapter 420, FS, and Chapter 67-37, FAC. The RFQ has completed its internal review (see completed Contract and Lease Coordination Sheet, attached), and has been reviewed by the City of Ft Walton Beach, as well. Staff recommends that a review committee consisting of Elliot Kampert with the County Growth Management Department; Beatrice Love-Moore, Director of Veterans Services; and a representative from the City of Ft Walton Beach be established to review and rank the statements of qualifications received in accordance with County procedures. The City has agreed to provide a representative. Once the committee has selected a firm to provide SHIP administrative services, a contract will be developed and brought back to the Board for approval. OPTIONS: Approve or not approve the issuance of the Request for Qualifications and establishment of the RFQ Review Committee. RECOMMENDATIONS: Staff recommends that the Board of County Commissioners authorize issuance of the Request for Qualifications for SHIP Administrative Services; that a review committee as provided herein be established to review and rank the statements received; and, following selection of a consultant, to develop a contract for subsequent approval by the Board of County Commissioners. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM ADMINISTRATION FOR OKALOOSA COUNTY, FLORIDA PROPOSAL #: GM PROPOSAL CLOSES: THE INTENT OF THIS RFQ IS TO OBTAIN AN ADMINISTRATOR FOR THE SHIP PROGRAM FOR OKALOOSA COUNTY  REQUEST FOR QUALIFICATIONS FOR SHIP PROGRAM ADMINISTRATION FOR THE OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS The Okaloosa County Board of County Commissioners, under the provisions of Section 287.055, Florida Statutes and Board policy, requests qualifications from professional individuals and firms to provide administration of the State Housing Initiatives Partnership (SHIP) Program for the Okaloosa County, Florida Board of County Commissioners. Individuals or firms desiring consideration should provide an original and five (5) copies of their statement of qualifications. Guidelines detailing form and content requirements for the statement of qualifications is available by downloading them from our website at www.co.okaloosa.fl.us (Departments, Purchasing, Vendor Registration & Opportunities); this links you to the Florida Panhandle Purchasing Group website where our bid specifications will now be posted). Statements of qualifications must be delivered to the Okaloosa County Purchasing Department at the address listed below no later than 4:00 p.m., (local time) in order to be considered. All statements of qualifications must be in sealed envelopes reflecting on the outside thereof “Statement of Qualifications for providing State Housing Initiatives Partnership program services for the Okaloosa County Board of County Commissioners.” All statements of qualifications should be addressed as follows: Okaloosa County Purchasing Department Attn: Richard L. Brannon 602-C North Pearl St. Crestview FL 32536 //Signed// ____________ Richard L. Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA Don R. Amunds Chairman  OKALOOSA COUNTY SHIP PROGRAM The Okaloosa County Board of County Commissioners (hereinafter referred to as “County”) is requesting sealed statements of qualifications from qualified consulting firms or individuals for the provision State Housing Initiatives Partnership (SHIP) program administration. The consultant shall work closely with the County’s Growth Management Director, Mr. Elliot Kampert, in the development and implementation of the SHIP program. OVERVIEW The County is a political subdivision of the State of Florida and is located in Northwest Florida. Okaloosa County has a population of more than 189,000 and has nine municipalities. Okaloosa County works under a County Administrator and five County Commissioners. Through the Sadowski Act of 1992, the State of Florida makes funds available to qualified counties and cities for the purpose of providing and maintaining affordable housing. Okaloosa County and the City of Ft Walton Beach are recipients of SHIP funds which must be spent in accordance with Chapter 420 of the Florida Statutes (FS) and Chapter 67-37 of the Florida Administrative Code (FAC). As provided in Section 420.9072(5)(a), FS, Okaloosa County and the City of Ft Walton Beach have entered into an agreement to jointly utilize their SHIP allocations, and to utilize a third party administrator for SHIP program administration as provided in Section 420.9072(2)(b)3. This Request for Qualifications is issued pursuant to Section 420.9072(2)(b)3, and is intended to enable the County, and through the interlocal agreement the City of Ft Walton Beach, to retain the services of a qualified individual or firm to administer the SHIP program as subrecipient for the City and County. All duties performed pursuant to this request shall be performed in strict adherence to the provisions of Chapter 420, FS, and Chapter 67-37, FAC. Specific duties to be undertaken pursuant to this request shall include: • Implementing the Okaloosa County/City of Ft Walton Beach Local Housing Assistance Plan (see Exhibit 1, attached) • Updating and maintaining on behalf of Okaloosa County and the City of Ft Walton Beach the Okaloosa County Okaloosa County/City of Ft Walton Beach Local Housing Assistance Plan as required by law • Timely filing of any and all reports, audits, or certifications required by law, the Florida Housing Finance Corporation, Okaloosa County, or the City of Ft Walton Beach. GUIDELINES The purpose of this Request for Qualifications is to provide interested individuals and firms with guidelines and information to enhance their submission of proposals to undertake SHIP program administration for Okaloosa County and the City of Ft Walton Beach. Services of the consultant shall be under the general direction of the Growth Management Director or his appointed representative, who shall act as the County representative during the performance of the scope of services. These negotiations will conform to Florida Statutes and County policy. The County’s standard form of consulting agreement will be utilized. The term of the contract will be indefinite. Task Orders will be issued for SHIP program administrative services pursuant to the contract upon notice from the Florida Housing Finance Corporation that SHIP funds have been allocated. The Board of County Commissioners reserves the right to accept or reject any or all statements of qualifications or to waive any informality existing in any proposal, or to accept the proposals which best serves the interest and intent of this project and is from the most responsive and responsible firms. An original and five (5) copies of the statement of qualifications will be required with all copies having been signed by a company official with the power to bind the company in its proposal. All must be completely responsive to the Request for Qualification guidelines for consideration. The content of the statement of qualifications of the successful individual or firm (herein after referred to as “consultant) will become a basis for contractual negotiations. The selected consultant shall be required to assume responsibility for all services offered in his/her/its statement. The selected consultant will be the sole point of contact concerning contractual matters including payments of any charges resulting from the contract. Payment schedule and basis for payment will be negotiated. Availability of Funds – The obligations of the County under this Agreement are subject to the availability of funds lawfully appropriated for its purpose by the State of Florida. Public Entity Crime Information - A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. The engagement of certain professional services, including those required by this Request for Qualifications is exempt from the provisions of the Administrative Procedure Act, Chapter 120, Florida Statutes, as amended, and therefore are not to be subject to the appeal process therein described at any time during the solicitation period. Statements of Qualifications MUST be submitted in the format described below: 1. Letter of interest including information on location of the firm’s office that will be the lead office for this contract. 2. Business Credentials – Provide a synopsis of the consultant’s qualifications, to include specific capabilities of the firm. 3. Registration – State the licensing/registration qualifications of the consultant’s personnel and business office. Provide copies of same. 4. SHIP Experience – All statements of qualifications submitted pursuant to this request must demonstrate that the consultant submitting the statement has a minimum of ten (10) years experience with SHIP program