Okaloosa County BOCC — February 12, 2013 (meeting #1122) — reading text

database management. Of these servers, 16 are more than seven years old and need to be replaced as soon as possible. A Packet Pg. 23  2.a.A few of these can be moved to a virtual machine (VM) environment; however, many of these systems are not conducive to VM and must be replaced. The number of antiquated machines grows from 16 to 21 in Fiscal Year 2014. The cost for replacement of these aging units in Fiscal Year 2014 is estimated at $48,000. The current tape library is over 6 years old and parts are no longer available. Attachment: 2013-2014 Look Ahead (1361 : Look Ahead on Staffing, Projects and Infrastructure Needs) Staff continues to juggle tapes and this old system needs to be replaced as soon as possible before valuable data is lost. The modern way to manage backups is through disk storage systems. The BCC needs to backup all VM data, and County databases and files to meet Sunshine requirements. With current software, an estimated 100 terabytes (100,000 gigabytes) of disk space is needed. This will meet County growth over the next three years in order to keep 60-90 days of information on hand. The cost of such a system is estimated between $150,000 and $200,000 for a solution, depending on the section’s ability to utilize current backup software. Okaloosa Fiber Optic System: Implementation of the Okaloosa County Fiber Optic project began in 2001 with the purpose of reducing the growing annual communication cost incurred by local governments while providing for an avenue of growth as the technical needs for bandwidth rapidly increase. Technology continues to be the primary mechanism leveraged by departments and constitutional offices to increase efficiency and lower the operation cost of local government. The fiber optic project is a proactive measure taken by the Okaloosa Board of County Commissioners that has curbed communication costs and provided an avenue for future growth. The fiber optic system has expanded to connect all of the departments under the Board as well as the Sheriff’s Office, Tax Collector, Property Appraiser, Clerk of Courts and the Supervisor of Elections. The Judiciary, State Attorney and Public Defender also are networked utilizing the fiber optic system. The Supervisory Control and Data Acquisition, and Traffic operations also benefit from this system. Communication cost for each of these entities is markedly reduced as a result of the high speed network connections. Not only does fiber play a major role in the support of the communication lines; but all telephone traffic is now routed across the system as well. To offset some of the implementation costs, the County has partnered with the military and colleges on several occasions. This partnership has helped fund the system and created redundant routes and expanded capacity. In as much as the fiber optic system continues to save hundreds of thousands of dollars annually, and in order to fulfill contractual obligations that have brought millions of dollars to the County, Packet Pg. 24  2.a.A it is necessary to continue to sustain the system. Maintenance on the system warrants an estimated budget of $325,000 annually. Public Works Stormwater Projects Attachment: 2013-2014 Look Ahead (1361 : Look Ahead on Staffing, Projects and Infrastructure Needs) COMPLETION PROJECT DESCRIPTION DATE COST Tooke Street Emergency repair of pipe collapse 2/2010 $22,330.00 Retention pond repair/pipe Dairy Road replacement 5/2010 $17,029.00 Repair of failed structure/gulley Old Bethel Road repair 8/2010 $204,402.00 2010 Total $243,761.00 Auburn Road Cross drain failure 2/2011 $25,321.00 Old Bethel Road Slip lined failing cross drain 3/2011 $32,124.00 Madison Street (Baker) System repairs 4/2011 $37,922.00 6th Street Pipe replacement 4/2011 $27,464.00 Fairchild Road (FEMA) Replaced old pipe with new pipe 5/2011 $15,683.00 Removed sediment from path of Helms Farm Road creek 5/2011 $20,612.00 De La Parisienne System repairs 6/2011 $70,091.00 Ridgewood Avenue Pipe slip lined 6/2011 $16,138.00 CR2 east of Hwy 393 Pipe slip lined 6/2011 $9,672.00 Melton Road @ #955 Replaced failing culverts 6/2011 $16,364.00 Aaron Baker Install drop box and repair swale 7/2011 $37,439.00 Dorchester Place Holding Pond Repair and enlarge holding pond 7/2011 $24,716.00 Oak Hill @ #6101 Replaced two culverts 8/2011 $49,901.00 Okaloosa Lane Spillway Repair cross drain and spillway 8/2011 $13,719.00 Earl Campbell Road (Assist Repaired washout/const rip rap City of Laurel Hill) basin 9/2011 $18,636.00 Hwy C4A Ditch repair 9/2011 $66,133.00 New Ebeneezer Road Replace failed cross drain 9/2011 $16,619.00 Facility Maintenance Holding Pond Construct new holding pond 10/2011 $11,398.00 PJ Adams Construct new headwall 11/2011 $9,135.00 Install inlet boxes and pipe to Lunnie Barns retention area 11/2011 $12,579.00 1st Avenue Pipe replacement and install inlets 11/2011 $58,046.00 Packet Pg. 25  2.a.A Old Ebeneezer Road Construct swale 12/2011 $20,623.00 2011 Total $610,335.00 Springhill Road Replaced structures & inlets 1/2012 $44,372.00 Gibson Pond (Joint proj w/ FWB) Install structures/upgrades/outfall 2/2012 $134,268.00 Attachment: 2013-2014 Look Ahead (1361 : Look Ahead on Staffing, Projects and Infrastructure Needs) Replaced structures & pipe slip Stonebridge lined 3/2012 $26,879.00 Atwell Road Pipe replacement 3/2012 $37,873.00 Vinson Ray Road Replaced driveway culverts 4/2012 $22,383.00 Emergency repair to blow out in East Williams road 4/2012 $75,720.00 Tanglewood Pond Install new overflow structure 5/2012 $15,551.00 Bay Cove Lane @ #5 Repair failing pipe and outfall 6/2012 $21,714.00 10th Avenue @ library Construct swale and pave area 6/2012 $21,571.00 Emergency repair of failing cross Monahan Drive drain 7/2012 $46,721.00 Lake Ella Road Pipe replacement 9/2012 $11,812.00 Pocahantas Pipe replacement 10/2012 $11,073.00 2012 Total $469,937.00 Gap Creek Grant Match Grant total $1M In progress $300,000.00 6th Street (btwn 5th & 6th Pipe replacement (Materials on Ave. Shalimar) order) Materials Est. $35,000.00 Captial Improvement Projects 2014 – 2017 Regional Improvement - phased Port Dixie - Phase 1 approach 2014 $150,000.00 Regional Improvement - phased Northern Pines - Phase 1 approach 2014 $150,000.00 Regional Improvement - phased Port Dixie - Phase 2 approach 2015 $150,000.00 West County Regional - Regional Improvement - phased Phase 1 approach 2015 $150,000.00 West County Regional - Regional Improvement - phased Phase 2 approach 2016 $250,000.00 Hunington Subdivision Stormwater System inadequate 2016 $150,000.00 West County Regional - Regional Improvement - phased Phase 3 approach 2017 $250,000.00 Lancaster Regional - Phase Regional Improvement - phased 1 approach 2017 $250,000.00 * all dates are expressed in Fiscal Year Packet Pg. 26  2.a.A Road Projects Fiscal Year 2011 Attachment: 2013-2014 Look Ahead (1361 : Look Ahead on Staffing, Projects and Infrastructure Needs) Preserved/treated hot mix roads (resurface list), $516,000 Preserved/treated cold mix roads (Yellow Bluff S/D, Bob Brooks Rd) $309,000 1 Mile dirt to pave, Keyser Mill Road Phase 1, $841,000 Fairchild Road Bridge Replacement, $115,000 Fiscal Year 2012 Preserved/treated hot mix roads (resurface list), $500,000 Preserved/treated cold mix roads, $200,000 Buck Ward Road, Fairchild/General Bond FDR & widen, $1.4M Foxwood Phase 1, stormwater improvements and overlay, $250,000 West Plympton Road, dirt to pave, $200,000 Clear Creek, dirt to pave, $115,000 General Bond, FDR, $200,000 Keyser Mill Road, dirt to pave, $150,000 Hwy 393 Phase 1, Hwy 90 to Poverty Creek, widen and FDR, $1.5M Hwy 393 Phase 2, $550,000 Lake Ella Bridge Replacement, $170,000 Millside Road Bridge Replacement, $200,000 Millings (dirt to Asphalt Millings Surface) $154,000 Fiscal Year 2013 Preserve/treat hot mix roads (resurface list), $500,000 Preserve/treat cold mix roads, $200,000 Millings (dirt to Asphalt Millings Surface) $175,000 Foxwood Phase 2, stormwater improvements and overlay, $250,000 Fairchild Road, dirt to pave $1M (Total project cost $2.5M) Okaloosa Lane, dirt to pave from Aplin to Serenity Lane $1.4M (Total project cost $2M) Green Acres Blvd, $50,000 (total project cost $1M) MLK FDR $100,000 (total