Okaloosa County BOCC — February 12, 2013 (meeting #1122) — reading text

Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) Goal 1 Maintain all Okaloosa County Parks and facilities (buildings and play structures) to meet or exceed safety standards and guidelines, are structurally sound, and in compliance with state and county regulatory codes. Objective To be proactive by inspecting parks and facilities, making minor repairs immediately, generating work orders for repairs or service, and keeping grounds clear and free of potential hazards or risks. Action/Strategies a) Provide in-house training of grounds keeping staff on all proper guidelines as it relates to grounds keeping duties, allow staff time to attend classes to obtain CEU’s for maintaining Lawn and Ornamental Spray License; maintain all Parks Groundskeepers personnel with active Limited Lawn and Ornamental Pest Control licenses b) Grounds equipment maintenance costs will be tracked by work order; these costs will be used to prioritize replacement c) Reduce vandalism by implementing a “Park Host Program” at 2 rural County parks (Wilderness Landing, Garden City) d) Provide adequate park lighting that will provide for night time observation of the property but will deter unapproved after hours use. e) Provide periodic visual inspections of all play structures in county parks, minimum of 3 times a year. Provide in depth inspections on a minimum of 2 play structures a year, inspections performed by an in-house Certified Playground Safety Inspector (CPSI) f) Increase ADA features for accessibility in parks amenities to include: play structures, picnic tables, water fountains, urinals, hand rails, sidewalks, parking, etc. When older non-accessible amenities require replacement, replacement will be with new ADA compliant components. 62 Packet Pg. 102  4.a.A Goal 2 Maximize park availability countywide. Objective To efficiently utilize funds and resources throughout the County Action/Strategies a) Identify possible land purchases for the construction of one Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) new park in areas not meeting the National Recreation and Parks Association (NRPA) guidelines for service areas. Utilize a rotational system whenever possible in the development of new parks b) Research through cooperative partnerships, areas that could provide the potential construction of County parks. These partnerships include the Military, School Board, Division of Forestry, Northwest Florida Water Management, residential developments and others Goal 3 Reduce the demand for energy, lower monthly utility costs and utilize environmentally safe cleaning products for park facilities Objective To decrease operating expenses in County and Unincorporated Parks, and to promote sustainability Action/Strategies a) Encourage all sports associations, sports organizations, or groups using County facilities schedule as many activities as possible in daylight hours to help reduce the electrical charges at the facilities. Provide each association/organization with information outlining historical energy consumption at these facilities. b) Reduce the daily lighting usage at the Baker Area Recreational Association’s covered arena. Work together with the association on reducing energy consumption by 10% c) Install motion activated sensors for lighting in 4 park restrooms d) Install photo cells for outdoor parking lot lighting at 2 beach access ways e) Monitor all monthly utility bills including: gas, water, sewer and electricity. Maintain historical information on these costs for potential future cost savings and future years budgeting f) Replace the use of non-environmentally safe products with products that reduce the health and environmental impacts at parks facilities 63 Packet Pg. 103  4.a.A Goal 4 Implement a comprehensive Playground Management Plan to provide information relating to playground amenities for management of long term replacement goals. Objective To provide documentation and justification of the needs and usage of allocated funding Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) Action/Strategies a) Gather information on play structures, rubber surfacing, buildings, boat ramps, lighting, fencing, sod, pavilions, etc. such as: year constructed, type and brand of equipment installed, manufacture contact information, inspections, repairs, projected life expectancy, and anticipated replacement b) Utilize computer related software with a Parks component to manage data gathered during periodic visual playground inspections to create detailed reports that can be used for component replacement c) Respond to external and internal complaints within 24hrs, and create a work order, prioritizing for safety related issues, and for other issues providing appropriate minor repairs within 5 working days d) Review collected infrastructure data for budgeting of projected funding in the most efficient and beneficial manner ROADS DIVISION GOALS, OBJECTIVES & STRATEGIES Goal 1 Increase the mileage of roads that receive preservation treatments and start a rehabilitation program for base stabilized roads Objective To extend the lifespan of existing improved roads Action/Strategies a) Rehabilitate base stabilized roads exploring various methods b) Implement pavement preservation techniques c) Stripe paved roads 64 Packet Pg. 104  4.a.A Goal 2 Pave 7.78 miles of dirt road Objective To reduce the number of unpaved roads by 15% over the next five years by a combination of road paving and base stabilization Action/Strategies a) Pave Okaloosa Lane (0.38 miles) Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) b) Pave a portion of Keyser Mill Road (1.8 miles) c) Pave Fairchild Road North (1.8 miles) d) Pave Robinson, State Line, Davis and Gilmore Roads (3.8 miles) Goal 3 Implement a methodical program of replacing inefficient construction equipment with modern, economical equipment that will maximize productivity Objective To optimize reduced personnel and improve processes by obtaining more efficient construction equipment Action/Strategies a) Review and assess processes that are impacted by inefficient equipment b) Determine and evaluate efficiencies to be gained by purchasing vs. leasing new equipment c) Develop a program to determine the best use of existing funding to purchase or lease equipment ARTIFICIAL REEF DIVISION GOALS, OBJECTIVES & STRATEGIES Goal 1 Deplete current inventory of Materials of Opportunity for reef construction and deployment Objective To decrease the inventory of Materials of Opportunity through the construction of Artificial Reefs Action/Strategies a) Aggressively pursue funding sources for reef construction b) Review and submit grant opportunities c) Visit local municipalities to market benefits of reef construction d) Solicit additional funding through the TDC 65 Packet Pg. 105  4.a.A Goal 2 Increase the probability of securing Florida Fish and Wildlife Conservation Commission (FWC) grants for artificial reef construction and monitoring Objective To update repetitive content in the FWC application package Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) Action/Strategies a) Update 5-Year Plan b) Solicit Community Support Letters Goal 3 Increase involvement with the newly formed Marine Advisory Board Objective To use the MAB as a productive pool of technical support for the artificial reef program Action/Strategies a) Set up communications strategy between MAB members b) Encourage participation by elected officials c) Attend meetings with a prepared agenda d) Develop reef program promotional/educational flyers e) Develop reef program PowerPoint presentation showing past, present and future reef program goals Goal 4 Reauthorize 5-Year Large Area Artificial Reef Site (LAARS) Permit Objective To reauthorize the United States Army Corps of Engineers (USACE) LAARS permit by March 31, 2013 Action/Strategies a) Communicate with USACE b) Respond to Requests for Additional Information c) Complete Reef Density Calculations d) Promote LAARS for Natural Resource Damage Assessment (NRDA) Projects 66 Packet Pg. 106  4.a.A SOLID WASTE DIVISION GOALS, OBJECTIVES & STRATEGIES Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) Goal 1 Meet or exceed regulatory requirements for landfills Objective To achieve full compliance with long-term care permits and remediation plan criteria Action/Strategies a) Institute project controls that will provide appropriate planning, scheduling and budgeting of project activities to ensure regulatory compliance b) Use work orders to accurately account for remediation and compliance work tasks c) Improve and reinforce positive cooperation relationships between stakeholders d) Provide training for staff on importance of work accountability and its impact on regulatory compliance e) Execute work elements in a timely fashion to avoid schedule conflicts Goal 2 Achieve optimal performance of remediation