Okaloosa County BOCC — February 12, 2013 (meeting #1122) — reading text

Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) The Public Works Department’s mission is to provide infrastructure and quality of life related services to the residents and visitors to Okaloosa County. The Department accomplishes this mission through its six divisions: Engineering, Traffic Operations, Roads, Stormwater, Environmental Services, Parks and Administrative Services. VISION STATEMENT Over the next five years the Public Works Department will continue to monitor operational efficiencies and mission effectiveness in the face of declining resources. The challenges presented to the department will be met through innovative solutions to common infrastructure issues; along with a strong commitment to maximizing the revenue sources available to support departmental initiatives. OPERATIONS PHILOSOPHY We believe in being helpful, reliable, open, honest, accessible, responsive and well informed. We will solve problems and will pay attention to cost- effectiveness and fiscal responsibility. We have respect for and appreciation of the public and are dedicated to providing the highest quality services for all who live in and visit our community. 56 Packet Pg. 96  4.a.A ENGINEERING DIVISION GOALS, OBJECTIVES & STRATEGIES Goal 1 Monitor the quantity and quality of construction level Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) documents produced by in-house staff Objective To maintain the most effective drafting standards to be utilized by the Engineering Division Action/Strategies a) Utilize drafting standards based on accepted engineering practices b) Draft and inventory approved standard details and drawing criteria c) Maintain the QA/QC protocol for the development and release of construction documents d) Require all document requests be provided to and scheduled through the design engineer Goal 2 Monitor the effectiveness of recently amended minimum standards related to construction and development with respect to the financial constraints of the development community while providing an acceptable level of standards for the citizens of Okaloosa County Objective To ensure that development standards are reasonable to allow for continued growth while maintaining acceptable levels of standards Action/Strategies a) Participate in regular Governmental Affairs committee meetings with the BIA b) Identify codified language that becomes problematic to the development process c) Obtain input from staff related to the proposed changes d) Conduct periodic workshops with interdepartmental staff and the building community to discuss recent revisions and any proposed changes 57 Packet Pg. 97  4.a.A Goal 3 Maximize the efficiency of available staff and reduce overall project design duration Objective To minimize the amount of time projects are in design when construction funding is available determine which projects are best suited for in-house versus external design Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) Action/Strategies a) Assess each individual project timeline and budget constraints to determine which projects shall be completed by in house staff or an on board consultant b) Coordinate with utility entities at no later than the 60% design effort c) Utilize concise boilerplate specifications for all Public Works led projects d) Work with partnering agencies to streamline the planning, design and permitting process for alternatively funded projects to ensure timely completion e) Participate in monthly area utility coordination meetings to provide utility providers with as much advance notice as possible of upcoming projects Goal 4 Maintain intradepartmental coordination standards to ensure projects comply with all applicable federal, state and local standards for design and construction from concept to completion Objective To ensure that all projects performed with in-house resources comply with all applicable design and construction standards Action/Strategies a) Program annual budget funding to be used as grant match for projects supported with federal and state dollars b) Coordinate with Purchasing and Contracts & Grants departments to develop a pre-approval checklist to ensure projects are approved and granted dollars are expensed to the expiration of the grant term c) Track staff time, tasks and expenses relative to each project to measure the effectiveness of completing projects on time 58 Packet Pg. 98  4.a.A MOSQUITO CONTROL DIVISION GOALS, OBJECTIVES & STRATEGIES Goal 1 Maintain an aggressive larviciding program through expansion Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) of gambusia fish applications and breeding sites Objective To reduce adult mosquito populations Action/Strategies a) Use Vector Control Management System (VCMS) to optimize larviciding efforts and reduce chemical usage b) Identify and nurture additional gambusia breeding sites to reduce travel costs and response time for application c) Identify, document and verify mosquito breeding sites using existing hand-held GPS and data recorder systems d) Develop efficient multi-site treatment routes to reduce travel costs Goal 2 Increase efficiency of existing equipment Objective To develop and implement a process plan to extend the useful life of the MC equipment inventory Action/Strategies a) Development of Equipment Maintenance Log b) Review State Mosquito Control Program Equipment Surplus Offerings when available c) Consistent response to Vehicle Maintenance notifications from Fleet Goal 3 Develop Mosquito Control Program assessment tools Objective To communicate Mosquito Control Program activities and accomplishments to stakeholders Action/Strategies a) Develop a process to extract VCMS data and import into Google Earth to generate mapping of project and program maps b) Expand County internet website to more efficiently communicate Mosquito Control activities, observations and strategies c) Develop an integration plan for VCMS and existing work order program to maximize reporting capabilities 59 Packet Pg. 99  4.a.A Goal 4 Maintain compliance with state grant program which funds a portion of the Mosquito Control Program Objective To achieve and maintain 100% compliance with state grant criteria Action/Strategies Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) a) Create electronic schedule of grant deliverables b) Train supervisor and foreman for most informed awareness of grant criteria c) Develop a quality control process for review of grant documents d) Improve ability to fully utilize grant funding by establishing communication protocol between FDACS, Contracts & Grants Department and Mosquito Control Program RECYCLING DIVISION GOALS, OBJECTIVES & STRATEGIES Goal 1 Develop a strategy for increasing recycling participation within Okaloosa County in both the residential and commercial sector Objective To reduce overall waste disposal as good stewards of the environment and evaluate recycling material as a sustainable revenue source Action/Strategies a) Send out promotional material to multi-family complexes and businesses encouraging them to consider recycling options via contract haulers b) Work with the construction and demolition (C&D) debris industry to institute C&D recycling c) Work with Okaloosa Environmental Council and Okaloosa Citizens Alliance and Greater Fort Walton Beach Chamber to promote residential and commercial recycling opportunities d) Continue efforts to expand enhanced recycling services throughout the franchised areas of Okaloosa County via 1+1+1 service through contract hauler 60 Packet Pg. 100  4.a.A Goal 2 Research a market center for the materials generated at the Wright Yard Waste Facility and Baker Landfill Objective To develop a revenue stream from processed yard waste Action/Strategies a) Establish agreements with vendors identified in the innovative Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) grant beneficial market analysis to purchase the by-products of the Recycling Section’s yard waste processing operations b) Continue to research technologies and methodologies that can provide a more beneficial market for the end product c) Within the rate structure, establish a fund for equipment replacement cost Goal 3 Manage white good and waste tires in the most efficient and cost-effective way while maintaining regulatory compliance Objective To develop a revenue stream to offset declining Municipal Solid Waste (MSW) revenues and to promote proper disposal of these items to deter illegal dumping Action/Strategies a) Promote existing disposal opportunities to local residents b) Educate the public on the adverse effects of illegal dumping of these items through events such as Earth Day and America Recycles Day 61 Packet Pg. 101  4.a.A PARKS DIVISION GOALS, OBJECTIVES & STRATEGIES