Okaloosa County BOCC — February 12, 2013 (meeting #1122) — reading text

Council to more efficiently manage the jail population. 2. Employing up-to-date technology and implementing best practices learned through professional organizations networking with other jurisdictions. OPERATIONAL PHILOSOPHY We believe in being helpful, reliable, open, honest, accessible, responsive and well informed. We are problem solvers who believe in teamwork and personal commitment and who pay particular attention to cost- effectiveness and fiscal responsibility. We have respect and appreciation for the public and are dedicated to preserving their dignity and providing the highest quality services to all who live in and visit our community. 11 Packet Pg. 51  4.a.A GOALS, OBJECTIVES & STRATEGIES Goal 1 Work with the Judiciary and other Criminal Justice System Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) stakeholders to keep jail population at a manageable level to minimize cost burdens to our citizens Objective To maintain jail population at a level equal to or less than 564 inmates (95% of maximum design capacity) Action/Strategies a) Identify inmates with holds in other jurisdictions and expedite transfer as soon as all local charges are resolved b) Identify inmates for participation in specialty courts such as Drug Court, Veteran’s Court, and Mental Health Court and make appropriate referrals c) Seek ways to reduce time between sentencing and transfer to prison for inmates sentenced to prison d) Seek ways to expedite transfer to treatment programs for inmates ordered into such programs e) Oppose legislation that would weaken Okaloosa County’s pre- trial services programs f) Oppose legislation that would require inmates sentenced to more than one year in prison to remain in the County Jail Goal 2 Maintain staffing levels sufficient to ensure public, inmate and officer safety Objective To retain and recruit fully qualified correctional officers in order to maintain proper staffing levels Action/Strategies a) Monitor inmate population and staffing levels b) Recruit qualified correctional officers to ensure sufficient staffing levels c) Provide quality on-going training for all correctional personnel 12 Packet Pg. 52  4.a.A Goal 3 Manage inmate medical expenditures without reducing the quality of care Objective To pursue the lowest possible cost for all inmate medical services Action/Strategies a) Continue efforts to rapidly identify medically high-cost inmates in order to expedite their case disposition b) Continue to seek third party reimbursement for inmate medical expenses Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) c) Negotiate with local hospitals to reduce emergency and inpatient costs d) Continue to support legislative initiatives that would significantly reduce costs for inmate medical care Goal 4 Monitor legislative activity as it relates to juvenile detention Objective: To assist legal counsel with litigation regarding cost share Action/Strategies a) Review juvenile detention billing each month b) Submit challenges to the Department of Juvenile Justice each month c) Provide accurate records to legal counsel to aid in the litigation process d) Review and verify annual reconciliation reports provided by the Department of Juvenile Justice Goal 5 Reduce direct operational costs Objective To identify cost reduction strategies and methods that do not compromise public safety Action/Strategies a) Review vendor contracts to determine current applicability and potential cost reductions b) Educate staff in cost reduction methods such as energy conservation and reducing consumption – recycling and reusing products whenever possible c) Implement cost reduction methods and monitor effectiveness Goal 6 Conduct daily operations with best correctional practices Objective To maintain all applicable accreditation standards Action/Strategies a) Review Florida Model Jail Standards (FMJS) and provide necessary training and documentation to maintain standards b) Review Florida Correctional Accreditation (FCAC) Standards and Provide necessary training and documentation to maintain FCAC accreditation c) Review National Commission on Correctional Health Care (NCCHC) standards and provide necessary training and documentation to maintain NCCHC accreditation 13 Packet Pg. 53  4.a.A COUNTY ADMINISTRATOR’S OFFICE MISSION STATEMENT Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) The County Administrator’s Office (CAO) supports the Board in completing its mission to be responsive to the citizens of Okaloosa County by providing an appropriate level of accessible services on a cost-effective basis. The CAO manages all county departments and their staffs. VISION STATEMENT Over the next five years, the CAO envisions decreased revenue from not only ad valorem and state-sharing taxes, but also from all other revenue sources. The CAO will face increased pressure from citizens, employees and state mandates to fund all services. These challenges will be met with continued commitment to explore all funding sources for providing all necessary services efficiently and effectively. OPERATIONS PHILOSPHY The CAO believes in being helpful, reliable, open, honest, accessible, responsive and well informed. We will solve problems and will pay attention to cost-effectiveness and fiscal responsibility. We have respect and appreciation for the public and are dedicated to providing the highest quality services for all who live in and visit our community. GOALS, OBJECTIVES & STRATEGIES Goal 1 To fully implement the Board’s corrective action plan/response to the Auditor General’s “Okaloosa County Board of County Commissioners’ Oversight of the Tourist Development Council and Use of Tourist Development Taxes and Funds Received from British Petroleum” Operational Audit dated January 2013 Objective To enhance and maintain internal controls in administering assigned responsibilities in accordance with applicable laws, rules, regulations, contracts, grant agreements, and guidelines Action/Strategies a) Placement of an internal auditor position to serve, in part, as our AG’s response “compliance officer” to monitor staff performance and conduct test samplings b) Implementation of Fraud Detection and Risk Assessment Plans 14 Packet Pg. 54  4.a.A Goal 2 Continue development of the County’s RESTORE Act Program Objective To prepare Okaloosa County for opportunities available from the RESTORE Action in preparation of the disbursement of funds. Action/Strategies a) Creation of RESTORE Act Advisory Committee and commencement of regular meetings Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) b) Hire professional firm/agent to assist with development of the County’s 5-year Plan c) Complete development of the County’s 5-year Plan consistent with the rules established by the U.S. Treasury Department d) Work in concert with members of the Consortium of Counties to better compete for projects/funds available through other RESTORE Act fund sources Goal 3 Ensure maximum service delivery capabilities of County employees Objective To replace aging and outdated equipment and vehicles using cost effective and energy efficient replacements whenever possible Action/Strategies a) Ensure program of office equipment, copier and computer replacement b) Begin program of fleet replacement c) Ensure replacement plan for general equipment and tools Goal 4 Provide for space needs of government offices Objective To provide the necessary space for county government needs while reducing financial burden through elimination of rents Action/Strategies a) Plan and execute renovation of Shalimar Annex to reduce county rent burden b) Continue funding Facility Maintenance’s renovations of old Fort Walton Beach Hospital building c) Monitor continued renovation of courthouse in Crestview 15 Packet Pg. 55  4.a.A Goal 5 Use technology to maximize effectiveness of County offices and employees Objective To make use of available technology so as to effectively use limited human resources Action/Strategies a) Explore further use of Polycom system to reduce downtime due Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) to in-county travel b) Continue use of MediaTrac to further automate agenda process Goal 6 Enhance service delivery and maximize staff potential by providing appropriate training, education and job experiences Objective To fully develop staff through training and education Action/Strategies a) Continue to train and guide staff on Sunshine Laws and other legal issues b) Train staff in safety and other Risk Management-related issues c) Develop supervisory and management skills in staff d) Assist in training and selection of new county administrator however deemed appropriate by the Board to assure a seamless transition 16 Packet Pg. 56  4.a.A COURT SERVICES Attachment: 2013-2014 Strat Plan (1360 : Overview of Proposed FY 2014 Strategic Plan and Board Direction) MISSION STATEMENT The mission of Pretrial Services (PTS) includes the minimizing of unnecessary and expensive incarcerations in