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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: December 17, 2013
TO: Honorable Chairman and Members of the Board
FROM: Rick Owen
SUBJECT: BCC Compliance Officer Position
DEPARTMENT: County Administrator
BCC DISTRICT: All
STATEMENT OF ISSUE: Board consideration and approval of Compliance Officer is needed
for staff to proceed with creation of position and development of duties and responsibilities.
BACKGROUND: In response to the Auditor General reported findings at the Tourist
Development Department in January 2013, and the Preliminary and Tentative Findings in report
on the BCC in October 2013, the Board has directed the County Administrator’s office to bring a
recommendation on implementing internal controls with regard to compliance and financial
transactions.
After considering from three alternatives, including funding additional employees at the
Okaloosa County Clerk of Courts Office, contracting a CPA firm, and hiring an employee, the
County Administrator has determined the best solution is to create a position for a Compliance
Officer assigned under the County Administrator’s Office.
Specific to the duties of this position, if approved, several responsibilities will include:
- Conducts reviews for compliance of internal policies, procedures and practices, general
ledger account balances, grants, contracts, revenue collection, purchasing, disbursements,
inventory as well as facilities and equipment management.
- Determines whether the BCC Departments are performing their planning, custodial,
accounting or control activities in compliance with policies, procedures, standards, laws,
and regulations, and in a manner consistent with objectives and standards of
administrative practices and applicable federal, state, and local laws and ordinances.
- Develops internal control policies, processes, and procedures and makes
recommendations.
RECOMMENDATION: Staff recommends Board approval to proceed with the creation of the
position of Compliance Officer and development of the duties and responsibilities, including
those listed above.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator