Fort Walton Beach Council minutes — 10-26-2010 regular — reading text

259 MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA OCTOBER 26, 2010 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, October 26, 2010, at 6: 00 p.m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, j oyce gossom, Dennis Reeves, Mike Minich, Bobby Nabors, and Dick Rynearson Absent: Bull Rigdon Also Present: Robert Mearns, City Manager; Helen Spencer, City Clerk; Hayward Dykes Jr., City Attorney; Department Directors and Media CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION /PLEDGE OF ALLEGIANCE Pastor Sean McMahon, Wright Baptist Church, gave the Invocation and led in the Pledge of Allegiance. PROCLAMATION —HOSPICE MONTH The Mayor presented a proclamation to Andrea Bard and Lisa Secondine of Emerald Coast Hospice proclaiming November as Hospice Month. PROCLAMATION —AMERICAN BUSINESS WOMEN' S DAY The Mayor presented a proclamation to Dr. Karyn Combs of the Fort Walton Beach Charter Chapter proclaiming September 22, 2010 as ABWA Day. RECOGNITIONS— STUDENT ACE AWARDS The Mayor presented the Student ACE Awards to James Hayes of Fort Walton Beach High School and Joshua Paul Keeman of Choctawhatchee High School. PRESENTATION —QUARTERLY REPORT Brandy Wunker, Finance Director, introduced Joe Bogdahn and advised besides the update, he will be discussing recommendations for the Council' s discussion and action. Joe Bogdahn from the Bogdahn Group gave an update on the General Employees Pension Fund for the quarter ending September 30, 2010. Mr. Bogdahn also discussed the performance of Aletheia as the investment manager and recommended a competitive solicitation to move a portion of the assets to another manager; to issue an RFP for Actuarial Services since the City has used the same services since 1989; and task the Advisory Committee for the Employees Pension with a more active role in the administration and monitoring of the Plan. 260 Regular Council October 26, 2010 PRESENTATION ( CONT) Mr. Rynearson moved to approve 1) utilizing the Bogdahn Group to assist the City with selecting an additional Investment Manager to receive a portion of Aletheia' s assets and waiving the City' s purchasing policies for this solicitation; 2) Issue an RFP for Actuarial Services; and 3) Endorse exploring additional roles for the Advisory Committee. Ms. gossom seconded motion and it carried unanimously with Holmes, gossorn, Reeves, Minich, Nabors, and Rynearson in favor (Rigdon absent). APPROVAL OF AGENDA Mr. Reeves moved to approve the agenda as the business of the day. Ms. gossom seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor (Rigdon absent). CONSENT AGENDA Mr. Holmes moved to approve the following Consent Agenda items. Mr.. Reeves seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor (Rigdon absent). APPROVAL OF MINUTES Approval of Minutes of the Special Meeting of October 12, 2010 and the Regular Meeting of October 12, 2010. BID 10 -025, AWARD OF BID FOR TWO ( 2) KNUCKLEBOOM SANITATION TRUCKS To award Bid 10 -025 to the lowest responsive, responsible bidder meeting all specifications, Ward International, in the amount of $207, 640.00. GRANT OF EASEMENT ON ROBINWOOD DRIVE To authorize the recordation of the easement document as executed by the Bishop of the Dioceses for the multi -modal trail on Robinwood Drive as granted by St. Mar, ' s Church. 243 HOLLYWOOD BOULEVARD PLAN STATUS To continue to work toward the Brownfield designation for the property and to retain tenants at their current rent as staff undertakes the Brownfield designation application. FIRE DEPARTMENT BUS AGREEMENT To allow the Mayor to re -sign the lease agreement on behalf of the City for emergency evacuation and transportation of White Sands residents by the Fort Walton Beach Fire Dept. GRANT SUBMITTAL FOR ALCONESE PIER IMPROVEMENTS To authorize the City Manager to submit the 2011 -2012 Florida Coastal Partnership Initiative grant for improvements to Alconese Avenue Pier and the public shoreline under Brooks Bridge, to include in -kind services match. PUMP STATION #1 EVALUATION TASK ORDER To authorize the City Manager to execute a Task Order with Hatch Mott MacDonald to complete integrity testing of the Pump Station No. 1 force main at a cost not to exceed $ 70,000.  261 Regular Council October 26, 2010 RES. 2010 -37, CLARIFY PURCHASING POLICIES /PROCEDURES MANUAL The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA; AMENDING THE CITY' S PURCHASING POLICIES AND PROCEDURES MANUAL TO PROVIDE FOR LOCAL MERCHANT PREFERENCE STANDARDS, VENDOR PROTEST DEFINITIONS, WINDOWS OF TIME TO FILE A VENDOR PROTEST, CERTIFIED MINORITY BUSINESS ENTERPRISE EVALUATION CRITERIA, AND PURCHASING CARDS; AND PROVIDING AN EFFECTIVE DATE. Brandy Wunker, Finance Director, advised this resolution goes in conjunction with the adoption of the City' s Purchasing Policies and Procedures and discussed the proposed revisions to the Administrative Policy. The Mayor asked for public input. There was none. Ms. gossom moved to adopt Res. 2010 -37. Mr. Rynearson seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor Rigdon absent). Res. 2010 -38, ACCEPTANCE OF GRANT —WATER REUSE PHASE II The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE DEFENSE INFRASTRUCTURE GRANT PROGRAM FOR HURLBURT FIELD JOINT WATER REUSE, PHASE II; AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT AGREEMENT; AUTHORIZING THE ENGINEERING AND UTILITIES SERVICES DIRECTOR TO OVERSEE THE PROJECT; AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING AN EFFECTIVE DATE. Michael Beedie, Engineering/ Utilities Director, advised the resolution accepts a $ 500, 000 Florida Defense Infrastructure Grant from Enterprise Florida, Inc. for reclaimed water line completion. The Mayor asked for public input. There was none. Mr. Holmes moved to adopt Res. 2010 -38. Mr. Reeves seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor Rigdon absent). RES. 2010 -39, BOATING IMPROVEMENT FUND GRANT The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA ACCEPTING BOATING IMPROVEMENT FUNDING THROUGH OKALOOSA COUNTY FOR ENHANCEMENTS TO LIZA JACKSON PARK BOAT LAUNCH FACILITY; AND PROVIDING AN EFFECTIVE DATE. Regular Council October 26, 2010 RES. 2010 -39 ( CONT) Jeff Peters, Recreation/ Cultural Services Director, informed the City is requesting a $ 15, 000 non -matching grant from the Okaloosa County Boating Improvement Fund for improvements to Liza Jackson Park Boat Launch. The Mayor asked for public input. There was none. Mr. Holmes moved to adopt Res. 2010 -39. Ms. gossom seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor Rigdon absent). APPOINTMENTS —POLICE PENSION PLAN Appointment of the fifth member to the Police Officers' Pension Trust Fund Board. The City Clerk informed this is a ministerial duty of Council and confirms the appointment of Rose Berry to the Police Officers' Pension Board. Mr. Minich moved to confirm the appointment of Rose Berry to the Police Officers' Pension Board as a ministerial duty. Mr. Rynearson seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor Rigdon absent). RELEASE OF LIEN AND CODE SETTLEMENT - 35 RANGER STREET SW Tim Bolduc, Chief Building Official, advised the property located at 35 Ranger Street SW was found in violation by the City on two previous occasions, and the total amount of outstanding fees and fines for both cases total $ 540. 00 for administrative fees and $ 191, 700. 00 for fines. Mr. Bolduc informed the new owner of 35 Ranger Street requests release of a code enforcement lien as the City was paid $ 42, 109. 83 as a result of the sale of the property, which covers all of the expenses incurred by the City during the course of both cases. The Mayor asked for public input. There was none. Mr. Holmes moved to release the liens on the property at 35 Ranger Street SW and settle Code Enforcement Cases 01 -1485 and 04 -416 for the amount of $42, 109. 83 received as a result of the sale of the property. Mr. Reeves seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor (Rigdon absent). APPROVAL OF AMENDED PURCHASING POLICY Approval of amended purchasing policy which provides for definition clarification and establishment of standards in the City' s Purchasing Policies and Procedure Manual. Ms. gossom moved to approve the amended purchasing policy. Mr. Rynearson seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor (Rigdon absent).  263 Regular Council October 26, 2010 UTILIZATION OF PURCHASING CARDS WARDS) Brandy Wunker, Finance Director, advised the City of Destin was recently awarded the contract to Regions Bank for the use of purchasing cards and that the City wishes to piggyback on that contract. Ms. Wunker advised implementing a Purchasing Card Program will allow the City to collect an annual rebate on all purchases made using the card; costs will be decreased by using fewer checks; and there is no cost to the City for implementing this program. The Mayor asked for public input. There was none. Mr. Reeves moved to authorize the City Manager to execute the necessary documents to implement the Purchasing Card Program through Regions Bank. Ms. gossom seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor (Rigdon absent). BROWNFIELD DESIGNATION Request approval to apply to have certain properties in the West Hollywood Boulevard area designated as a Brownfield Area. Mr. Holmes declared a conflict of interest advising he is the beneficiary of a trust on property located at 16 Robinwood Drive, which is in the proposed brownfield area, and would abstain from the vote. Stella Jones, City Planner, gave a power point presentation on the proposed brownfield area on certain properties in the West Hollywood Boulevard area, and discussed benefits of designating a Brownfields area including job creation bonus refunds of up to $ 2, 500 per job; sales tax credit on building materials, and state and federal liability protection.