Fort Walton Beach Council agenda — 05-09-06 ‎(regular)‎ — reading text

Estimated Attendants Covenant Hospice Yard Sale 2 days parking lot & rear 3000 fiiiiag 2 days"'. parking lot 150 j~~: il JItr!iDt 1 ~. eoI S I' , ale parking lot 1500 Okaloosa County Sheriff s Appreciation Lunch parking lot & rear 300 Robin McNeil Dog Show 2 days all areas 150 CoaIiti01l3 days parking lot 150 1f....~ OfOtaCar Sale parking lot 1000 ltir.....""' eDCeCIass parking lot 35 mMI'..~ for 3 Counties 5 days parking lot 150 June Antique Show 2 days parking lot & rear(all) 3500 Southern Gun and Knife Show 2 days parking lot & rear 3000 Yi-. g for lCounties 5 days parking lot 150 Reuuion Class of 1976 parking lot 300 my AIut'nui Dinner parking lot 300 July FWB Chamber of Commerce Breakfast parking lot 150 StudentMission Group' parking lot & rear 400 oftheCity parking lot 750 HMT'Frain g for 3 Co\mties 5 days parking lot 150 August Office of Elections Training parking lot 150 Sheriffs Office Health Fair parking lot 500 Auction parking lot & rear 200 September Living Word Ministries Feast of Tabernacles 2 days parking lot & rear 2000 AmericaDayofKids' parking lot & rear(all) 1000 Panhandle Job Fair parking lot & rear 1500 October Office of Elections Training parking lot 150 FAIR 9 days All areas 30000 Midway set up in front parking lot, West side) November Southern Gun and Knife Show 2 days parking lot & rear 4000 Forces Appreciation Day f_~~ parking lot & rear(all) 15000 Healthy Start World' s Largest Baby Shower parking lot 1500 Auction parking lot & rear 200 Tool Sale2.days' parking lot & rear 4000 December Winter Craft Festival 3 days All Areas 10000 Homier Tool Sale a days parking lot & rear(all) 4500 Total 139, 185 Other Continual Uses: Bam Men meet here every second Thursday monthly and the Old Timers meet 1200 here every third Wednesday monthly. p(arking area and rear needed for both) The local fire and rescue teams, as well as county, city, state and federal disaster 5000 relief teams use our facilities and land monthly for training purposes. They utilize the parking lot area as well as the back yard area. The Farmers Market operates Tuesday, Thursday, and Saturday April through 1000 November under the covered area in the front parking lot. Indicates Not-For-Profit Event held at the Northwest Florida Fairgrounds. 139, 185 7.200 Total attendants 146,385  CITY COUNCIL MEETING May 9, 2006 Consent Agenda Consideration of request to reject all proposals received for RFP 06- 119, Banking Services. Staff will re- solicit proposals from all banking institutions in the local area Purchasing Director) Council Action 1st 2nd Vote: Agenda Item Number: CA- 4  City of Fort Walton Beach MEMORANDUM DATE: April 28, 2006 TO: Joyce Shanahan City Manager FROM: Michael C. Tatum ~ Purchasing DirectoV SUBJECT: Banking Services RFP # 06- 119 Pursuant to City of Fort Walton Beach Code of Ordinances, Vol II, Chapter 4, Section 4. 01, Paragraph 4.01. 025 and the Purchasing Policies and Procedures request all proposals received for RFP #06-119, Banking Services, be rejected. Staff shall resolicit proposals from all banking institutions. MCT/ mhj CA #'-(  Page 1 of 1 Carole Jones From: Joyce Shanahan nt. Wednesday, April 26, 2006 11 : 18 AM To: Bill Patterson; Bob Campbell; Jim Hartwell ( 4eagles@cox. net); Jim Tucker ijmtucker1 @cox. net); Mike Anderson; Mike Holmes ( mikeycmat@aol.com); Mike Minich ( mike@seminc. net); Toni Craig ( attycrg@aol.com); Wayne Pullen aapullen@cox. net) Cc: Melissa Jones; Charlotte Dunworth; Mike Tatum; Deborah Turner; Carole Jones Subject: Banking RFP Good Morning All: RFP because the time for Whoops - sent the other one too quickly. Just to let you know, we couldn' t extend the existing participation had already expired at 2: 30 pm yesterday. Therefore we plan to reject all those proposals at the May 9th Council we are in the midst of budget meeting on the Consent Agenda and rebid on May 10th. The schedule below is broad because development in June and July. Please contact me should you have any questions. Thank you. Proposed Schedule for Banking Services RFP Action Completion Date ue Revised RFP May 10, 2006 Pre- Proposal Conference May 24, 2006 2pm Proposal Due Date June 13, 2006 Initial Proposal Review ( Staff) June 14 - July 21, 2006 ( due to budget prep. Staff needed more time) Bank Presentations to Staff ( top 4) July 24- 28 2006 Staff Report to CM August 2, 2006 City Council Approval August 8, 2006 Contract Negotiations August 9, 2006 Joyce Shanahan City Manager City of Fort Walton Beach, FL Phone: 850- 833- 9504 850- 833- 9640 jM.; 850- 803-9621 iI: fwp,()rg j!?h~ l) atJaJ')~ 4/26/ 2006  CITY COUNCIL MEETING May 9, 2006 Consent Agenda Consideration of request to utilize funding from the Rotary Sound Project account in the amount of 11, 685. 95 to meet the cost of installation of the sea wall Parks & Recreation Director) Council Action 1st 2nd Vote: Agenda Item Number: CA- 5  CITY OF FORT WALTON BEACH MEMORANDUM DATE: May 3, 2006 TO: Joyce Shanahan, City Manager FROM: Jeff Peters, Parks & Recreation Director SUBJECT: Request authorization to transfer City/Grant funds for Sound Property Development ( CD 22/ 2003) BACKGROUND The City of Fort Walton Beach received a Grant Agreement on September 23, 2003 from the Florida Development Assistance Program ( FRDAP) in the amount of $ 184, 850, which is 50% of the project total of $369, 700 to develop the Sound Property. The project has been delayed by several hurricanes and problems with construction permits from DEP. The Fort Walton Beach City Council, on December 10, 2002, authorized the Fort Walton Beach Rotary Club to partner with the City and assist with the development of the Sound Property through financial donations and project management and labor. r!"~ DISCUSSION Nitzi Bennett, Rotary Club President, requested and received $ 50, 000 from the Tourist Development Council ( TDC), as well as $ 1, 449 in additional donations, to be utilized for a portion of project development. The funds were placed in Deferred Revenue Liability account # 310- 0000- 223- 00- 0000. It is their desire to construct the seawall, utilizing the funds from the TDC. The Rotary Club received quotes from three vendors: Decks- N- Such Marine Inc. 63, 132. 95), FIDS " LLC" ($ 70, 000. 00), and Cole Services, Inc. ($ 72, 000.00). The Rotary Club accepted the quote from Decks- N- Such Marine Inc., which leaves a deficit of$ 11, 683. 95. Request authorization to utilize $ 11, 683. 95 from the Sound Development Project account # 310- 5097- 572- 6997 to meet funding requirements to construct the seawall. Additional elements of the project, including the construction of the boardwalk, fishing pier, upland enhancement, sodding, and the parking lot will be developed through regular City purchasing requirements. RECOMMENDATION Staff requests authorization to utilize $ 11, 683. 95 from the Sound Property Development Project account # 310- 5097- 572- 6997 to meet funding requirements for the seawall construction project. CII !lr