Fort Walton Beach Council agenda — 04-28-09 regular — reading text

previous MOU document by the Fort Walton Beach City Attorney determined that it contains provisions which require Council approval and authorization by Council for the Chief of Police to sign it. This is a replacement MOU, because all previous editions have expired. A newly numbered appropriations document is to be executed concurrently with the operational MOU to reflect agreement on the maximum amount of reimbursement during the fiscal year. Conclusion: It is in the best interest of the City of Fort Walton Beach and its citizens for the police department to work well with other law enforcement agencies, including the United States Marshals Service. It is prudent to have a current Memorandum Of Understanding ( MOU), to guide the actions of the various agencies as they work together, and an executed appropriations 1 reimbursement agreement therefor. Recommendation: 1 recommend that: i1 Council approve the perpetual operational Memorandum of Understanding with the United States Marshals Service and authorize the Police Chief to execute the document. 2. Council approve the Fiscal Year 2009 appropriations document, set at a maximum of $ 30, 000. 00, and authorize the Police Chief to execute the document. Prepared and Respectfully Submitted by: Z'w ' a" Ted Litschauer, Police Chief 1a i 31 / 2008 Date Reviewed and Concur: 2009 J e 4anahan, cify Manager D to I Attachments: Memorandum Of Understanding; Appropriations document number VFTF -09 -1706  FY 2008 -09 Budget Amendment #7 Resolution 2009 -13 GENERAL FUND Revenue Account & Amount Expense Account & Amount Comments US Marshals reimbursement 001 - 1504 -331 -2061 30,000 001- 1504521 -1400 30,000 On 4/28 agenda 30,000 30,000 FY 2008 -09 Adopted Budget 19, 249,466 Budget Amendment # 1 3,200 Budget Amendment # 2 52,500 Fires Grant 57,473 Budget Amendment # 3 10, 000 Budget Amendment # 4 10, 500 Budget Amendment # 5 77,800 Budget Amendment # 6 1, 000 Budget Amendment #7 30,000 General Fund - Amended Budget 19,491, 939 U: \Budget\ Budget 08- 09\ 3udget Amend 08- 0914 -28 #7 budget amend 4/20/ 2009 8:26 AM  Page I of 2 Charlotte Dunworth From: Toni Craig [tonicraig@cox. net] Sent: Monday, April 20, 2009 8:44 AM To: Charlotte Dunworth Subject: RE: 090051 Budget Amendment Resolution C" harlotte The resolution is approved. Thank you. y Toni L. Craft Attorrey at Law Fla Elz--ir No 11,5444. 18501243- 6969 From: Charlotte Dunworth [ mailto: cdunworth@fwb. org] Sent: Monday,, April 20, 2009 8: 19 AM To: Toni Craig Subject: 090051 Budget Amendment Resolution Good morning Toni, Could you please review the attached budget amendment resolution for the April 28 agenda? Thanks! Charlotte Original Message---- - From: Carole ] ones Sent: Friday, April 10, 2009 11: 05 AM To: Charlotte Dunworth Subject: RE: CA tracking number pls FI• TIT614"I camle 833- 9504 cjoresef wb.org From: Charlotte Dunworth Sent: Friday, April 10, 2009 9: 57 AM To: Carole ] ones Subject: CA tracking number pis I have a budget amendment resolution for United States Marshals Service compensation that needs City Attorney review, Please advise a tracking number. Thanks! Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e- mail address and communications may therefore be subject to public disclosure. 4/ 20/ 2009  Page I of I Charlotte Dunworth From: Helen Spencer Sent: Friday, April 10, 2009 10: 04 AM To: Charlotte Dunworth Subject: RE: resolution number Charlotte, The next number is 2009- 13 — US Marshals Grant Budget Amendment. And yes it is a Happy Friday! Helen Spencer City Clerk -Fart Walton Beach 850- 833- 9509 850- 833-9640- Fax Original Message---- - From: Charlotte Dunworth Sent: Friday, April 10, 2009 9: 32 AM To: Helen Spencer Subject: resolution number Happy Friday Helen! Could I please get a resolution number for a US Marshals grant budget amendment? Thanks! Charlotte 4/ 10/ 2009  1 RESOLUTION 2009 -14 2 3 4 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 5 FLORIDA, APPROVING THE SUBMITTAL OF THE REMAINING 6 PHASES OF THE HURLBURT FIELD / CITY OF FORT WALTON 7 BEACH JOINT REUSE WATER MAIN PROJECT TO THE FLORIDA 8 DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR 9 INCLUSION IN THE CLEAN WATER STATE REVOLVING FUND 10 PROGRAM AS PART OF THE AMERICAN RECOVERY AND 11 REINVESTMENT ACT OF 2009; AUTHORIZING THE CITY 12 MANAGER TO SUBMIT THE STATE REVOLVING FUND LOAN 13 APPLICATION; AND SETTING AN EFFECTIVE DATE. 14 15 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT 16 WALTON BEACH, FLORIDA AS FOLLOWS: 17 18 1.The authority for enactment of this resolution is pursuant to the powers for the 19 City of Fort Walton Beach, provided in Section 2 of the City Charter, and Section 20 166. 021( 1), Florida Statutes. 21 22 2. The City Council authorized the City Engineer to prepare a planning 23 document in order to comply with the requirements of State Statutes and Florida 24 Administrative Code pertaining to the State Revolving Fund Loan Program. 25 26 3. These State Statutes and Florida Administrative Code require that the City 27 Council formally accept the planning document, demonstrate the financial capability 28 to repay the State Revolving Fund Loan, and advertise and conduct a public hearing 29 to discuss the application. 30 31 4. The City intends to submit an application for a State Revolving Fund low - 32 interest loan for this project. 33 34 NOW THEREFORE BE IT RESOLVED by the City Council of the City of Fort 35 Walton Beach, Florida, that: 36 37 5. This resolution approves the submission of an application for a Clean Water 38 State Revolving Fund low -interest loan for the remaining phases of the Hurlburt Field 39 City of Fort Walton Beach Joint Reuse Water Main project, accepting the planning 40 documentation, and meeting other purposes 41 42 6. The City Manager is hereby authorized to: B" 44 a. accept the planning document for the project prepared by the City 45 Engineer, dated April 20, 2009; 46 b. certify that properly noticed and conducted public hearing was held on 47 April 28, 2009; 48 c. certify that the financial planning information discussed at the public 49 hearing is correct and that the City of Fort Walton Beach has the capability to 50 repay the loan. 51 52 7. The City Manager is further authorized to submit an application for a State 53 Revolving Fund loan for this project to the Florida Department of Environmental 54 Protection and to furnish such information as they may request in connection with 55 an application for a State Revolving Fund loan, including assurances of financial 56 capability to repay the loan. 57 58 8. The City Manager is further authorized to execute any and all other necessary 59 instruments in connection with obtaining the State Revolving Fund loan for this 60 project. 61 62 9. The City intends, in accordance with Florida law, that a portion of the water 63 and sewer system net revenues, including reconnection fees, after payments of all 64 prior and senior liens, may be pledged for the repayment of the loan. 65 66 10. This Resolution shall take effect immediately upon approval by the City 67 Council. 68 69 70 Adopted: 71 Mike Anderson, Mayor 72 73 74 ATTEST: Approved for form and legal sufficiency. 75 76 77 78 Helen Spencer, City Clerk Toni L. Craig, City Attorney  CITY OF FORT WALTON BEACH MEMORANDUM To: Robert Mearns, Acting City Manager From: Michael Beedie, City Engineer Through: John Hofstad, Utility Services Director Date: April 20, 2009 Subject: Resolution 2009 -14: SRF Funding for Hurlburt/ FWB Reuse Water Main Project Background: In December of 2000, City received a $ 1, 210,000 grant through the Florida Defense the Infrastructure Grant (FDIG) program to design, permit, and install reuse water infrastructure within Hurlburt Field Air Force Base and the City. Upon completion, this system will provide beneficial reclaimed water to areas of Hurlburt and the City for such uses as irrigation, process water, and cooling tower water. After encountering several delays, the City advertised the project for sealed bids in January 2006. As a result of increases in material and labor costs over the past 18 months, the bids for this project exceeded the remaining grant amount by over $2,000,000. During the June 13, 2006, City Council meeting, Council awarded Bid No. 06 -116 for a " scaled down" project to Hemphill Construction Company to install 11, 000 linear feet of 12 -inch ductile iron reuse water main from the Hurlburt Field wastewater treatment facility to the western end of Lovejoy Road NW. The remaining portion of the project includes the installation of approximately 20,000 linear feet of reuse water main from the western end of Lovejoy Road NW to the Beal Memorial Cemetery. A connection shall also be made to the existing 200,000-gallon elevated water storage tank at Well No. 3, located at Wright Parkway NW and Holmes Boulevard NW, to provide the