Fort Walton Beach Council agenda — 04-28-09 regular — reading text

-9926 cducharme @fwb. org For hearing impaired call 1- 800 -955 -8771 or 850 -833 -9925 ( TDD) or 1- 800 -055 -8770 ( VOICE). Development Services' Mission: Foster sustainable development by providing professional, personalized services to the City Council, City Boards and residents to promote high quality of life and prosperity for every citizen. Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e -mail address and communications may therefore be subject to public disclosure. Think Green - Please consider the environment before printing this e -mail. 4/ 3/ 2009  CITY OF FORT WALTON BEACH Memorandum TO: Robert Mearns, Acting City Manager FROM: Brandy Wunker, Finance Director Charlotte Dunworth, Budget & Grants Manager RE: 2008 -09 Budget Amendment ( Resolution 2009 -13) DATE: April 20, 2009 Background Resolution 2008 -45, authorizing the budget for fiscal year 2008 -2009, was adopted by City Council on September 22, 2008. The resolution provides for amendments to the budget by resolution with identification of expenditures and a corresponding revenue source. Discussion The budget serves as a planning tool for the delivery of City services, and may be periodically amended to reflect grant awards and other unanticipated activities throughout the year. The proposed adjustment to the FY 2008 -09 budget is outlined below. GENERALFUND A budget amendment in the amount of $ 30,000 is proposed to record the revenue and expense associated with the US Marshals Memorandum of Understanding approved by City Council on January 13, 2009. The United States Marshals Service will reimburse up to $ 30, 000 for overtime work on a quarterly basis. The City is responsible for the associated social security, medicare, and work comp taxes, as well as retirement. The City' s funding will be covered by existing budget funds. Activity Amount Revenue Source US Marshals MOU 30,000 Grant Funds; CC appv'd 01/ 13/ 09 30,000 The amended fiscal year 2008 -09 General Fund budget is $ 19, 461, 939. If approved, this budget amendment would increase the General Fund budget to $ 19,491, 939. Recommendation Staff respectfully requests that City Council approve Resolution 2009 -13 amending the Fiscal Year 2008- 09 budget. Submitted by: ay a a9 Ted Litschauer, Police Chief Da (e Submitted by: Brandy , Finance Director Date Reviewed for Agenda: bent Mearns, Acting City Manager Date U: 1Budget\ Budget 08 -091Budget Amend 08-0914 -28 #7 staff report. doc  1 RESOLUTION NO. 2009- 13 2 3 4 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 5 FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2008 THROUGH 6 SEPTEMBER 30, 2009 BUDGET TO MAKE CERTAIN AMENDMENTS TO 7 APPROPRIATIONS OF CITY FUNDS FOR UNITED STATES MARSHALS 8 SERVICE COMPENSATION; AND PROVIDING AN EFFECTIVE DATE. 9 10 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT 11 WALTON BEACH, FLORIDA, THAT: 12 13 Section 1. Authority 14 Resolution 2008 -451) adopted on September 22, 2008, authorizes amendments to 15 the FY 2008 -09 budget by resolution. 16 17 Section 2. General Fund Budget Amendment 18 City Council authorized a Memorandum of Understanding with the United States 19 Marshals Service on January 13, 2009, whereby the City would be reimbursed up to 20 30,000 for overtime work on a quarterly basis. The City is responsible for the 21 associated Social Security, Medicare, and work comp taxes, as well as retirement. 22 Therefore, there is appropriated $ 30, 000 from grant revenue increasing the 23 General Fund budget from $ 19, 461, 939 to $ 19, 491, 939. 24 25 Section 3. Effective Date 26 This resolution shall take effect immediately upon approval by the City Council 27 and signature by the Mayor. 28 29 30 31 32 Adopted Mike Anderson, Mayor 33 34 35 36 Attest: Approved for Form and Legal Sufficiency: 37 38 39 40 Helen Spencer, City Clerk Toni L. Craig, City Attorney Regular Council meeting 1 - 13 -09 CONSENT AGENDA cont. Dr. Pullen moved to move Item #8 Res. 2009 -4 to the regular agenda. Mr. Miller seconded motion. Mr. Miller moved to amend the motion to add # 9 Res. 2009 -1 also be moved to the regular agenda. Dr. Pullen accepted the amendment. The Mayor called for the vote on the motion to amend the Consent Agenda with Item #8, Res. 2009 -4 and Item # 9 Res. 2009 -1 moved to the regular agenda and it carried by a vote of 5 to 2 with Holmes, Miller, Garvie, Pullen, and Hartwell in favor and Reeves and Minich opposed. The Mayor called for the vote on the motion to approve the consent agenda, as amended, to approve Items 2 through 7, 10 and 11 and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. MINUTES Approval of the minutes of the Special Council Meeting of December 2, 2008, the Regular Council Meeting of December 9, 2008, and the Special Council Meeting of December 22, 2008. MOU WITH US MARSHALS SERVICE Approval of the perpetual operational Memorandum of Understanding ( MOU) between the City of Fort Walton Beach Police Department and the United States Marshals Service ( USMS); authorize the Police Chief to execute the document; approve the Fiscal Year 2009 appropriations document set at a maximum of $ 30,000.00; and authorize the Police Chief to execute the document. POLICE PURSUIT VEHICLES Approve the purchase of two lice pursuit vehicles, utilizing the Florida Sheriff' s Contract, from Orville Beckford Ford of Milton, Florida in the amount of $41, 604.00. HALF -TON PICKUP TRUCK 1 I Approve the purchase of one ( 1) one -half -ton Pickup Truck, Extended Cab, 42, utilizing the Florida Sheriff' s Contract, from Orville Beckford Ford of Milton, Florida in the amount of $15, 987. 00. RES. 2009 -2 — ACCEPT EQUIPMENT THROUGH COMMERCIAL EQUIPMENT DIRECT ASSISTANCE PROGRAM A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING EQUIPMENT THROUGH THE COMMERCIAL EQUIPMENT DIRECT ASSISTANCE PROGRAM; AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS AS NEEDED; AUTHORIZING THE POLICE CHIEF TO OVERSEE THE PROJECT; AND SETTING AN EFFECTIVE DATE. RES. 2009 -3 — ACCEPT EQUIPMENT FROM M.A.D.D. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING EQUIPMENT FROM MOTHERS AGAINST DRUNK DRIVING; AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS AS NEEDED; AUTHORIZING THE POLICE DEPARTMENT TO OVERSEE THE PROJECT; AND SETTING AN EFFECTIVE DATE. OREGON DRIVE NE WATER MAIN REPLACEMENT PROTECT Approve a change in the Capital Improvement Program to include the replacement of 315 linear foot segment of 6" transite water main on Oregon Drive NE between Ferry Road NE and Buck Drive, not to exceed $ 10,000.00 REJECT ALL PROPOSALS FOR PURCHASE OF VARIOUS WATER METERS Reject all proposals for RFP 08 -121 Purchase of Various Water Meters pursuant to the City of Fort Walton Beach Code of Ordinances, Volume U, Chapter 4, Section 4.01 Paragraph 4.01. 025 and the Purchasing Policies and Procedures. Also authorize staff to issue an Invitation to Bid for the Purchase of Various Water Meters for a Drive -By Metering System with an award for the overall contract in Phases I, II and III subject to future funding availability. Web Minutes  Cjqyo,f q7op(TWAG70NBE.ACX POLICE DEPARTMENT STAFF REPORT MEMORANDUM To: Joyce Shanahan, City Manager From: Ted Litschauer, Police Chief Date: December 31, 2008 Subject: Memorandum of Understanding Background: The Fort Walton Beach Police Department, as well as all other regional City, County, and applicable State Law Enforcement Agencies individually enter into an annual Memorandum Of Understanding ( MOU) with the United States Marshals Service USMS) for the Northern District of Florida.The U. S. Marshals Service provides the MOU for signature by the Chief Law Enforcement Officer of the jurisdiction, which is in our case the Chief of Police. Please find the attached copy of the MOU document, along with a separate document addendum numbered VFTF -09 -1706. The Memorandum of Understanding ( MOU) has traditionally been an annual document, requiring renewal in the early part of each fiscal year. It will now be changed to be a continually operating MOU, unless /until one of the parties notifies the other —in writing -- that it will be terminated. Only the MOU numbered document will be signed anew, annually, for the purpose of identifying, and agreeing to, the limit established by the Marshals Service. The MOU provides that USMS will compensate Fort Walton Beach Police Department for actual overtime expenses, not to exceed $ 15, 572. 00 per officer, per year. Such reimbursements are contingent upon proper invoicing procedures. The annualized MOU numbered document provides that the maximum amount that the USMS will compensate Fort Walton Beach Police Department for actual overtime expenses in FY -2009 will not exceed $ 30, 000.00 in total. Again, such reimbursements are contingent upon proper invoicing procedures. The MOU provides agreement between FWBPD and USMS for participation in the Marshals District Task Force ( DTF) and agreement that direction and coordination for the DTF will be the responsibility of the USMS Task Force Chief. The MOU also provides that the FWBPD will have a representative on the Task Force Advisory Committee. It also permits for vehicles, equipment, credentials or other items to be issued to FWBPD personnel, who are assigned to the Task Force, and requires the return  of same upon termination of the Task Force or departure of the personnel. The specific equipment is not identified or enumerated and, therefore, no specific value is known. The MOU provides that FWBPD members, assigned to the DTF, will be governed by and shall comply with FWBPD policies concerning the use of firearms and deadly force. The parties agree to be governed by USMS procedures for various policies and procedures. The Fort Walton Beach Police Department has participated in this program with the United States Marshals Service for more than seven years, since October, 2001. Discussion: A review of the