READ ALONGSIDE THE SOURCE
Okaloosa County BOCC — November 4, 2014 — Action Item Printout — reading text
Part 1 of 1. These parts divide the reading text for browsing; they are not the source document's page numbers.
Machine-extracted text — 110-Action Item Printout.pdf
Machine-extracted OCR text · Review label: Machine produced / unreviewed
Compare this copy with the preserved source. Review labels describe the recorded status of this file; they do not guarantee that the text is error-free. Spacing and line breaks are retained, with long lines wrapped to fit the screen.
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: November 4, 2014
TO: Honorable Chairman and Members of the Board
FROM: Jason Autrey
SUBJECT: Engineering and Right of Way Acquisition Services for the Widening of
PJ Adams Parkway
DEPARTMENT: Public Works
BCC DISTRICT: 3
STATEMENT OF ISSUE: Request approval to enter into contract with HDR, Inc for design
services as it relates to the widening of PJ Adams Parkway. The attached scope and fee will
provide for the full design of a four-lane roadway from SR 85 to the overpass at Interstate 10.
BACKGROUND: By way of a Transportation Regional Incentive Program (TRIP) agreement
between Okaloosa County and the Florida Department of Transportation (FDOT), approximately
$4,400,000 is available to complete the four-lane design of PJ Adams Parkway from SR 85 to the
overpass at I-10 as well as procure right of way from SR 85 to Ashley Drive. Future funding
agreements will continue the acquisition of right of way as well as fund segments for
consruction.
Included as part of this scope and fee is the full four-lane design from SR 85 to the overpass with
I-10. Once the design is complete staff will coordinate with FDOT regarding the right of way
acquisition aspect of the TRIP agreement. The RFQ previously advertised included the
provision for right of way services, but at the suggestion of FDOT it has been determined that it
would be most appropriate to separate the design and right of way services.
The proposed scope and fee herein is separated into two components; Base Scope and Optional
Services. The Base Scope includes the full topographical survey, geotechnical exploration,
mapping, roadway design, construction cost estimating, PD&E re-evaluation and cultural
resource assessment for a not to exceed fee of $1,508,839.86. Optional services (that may be
required based on the outcome of the design) include wetland mitigation design and noise wall
design; these are available for a not to exceed fee of $53,870.94. Optional services will require
approval from staff if they are deemed necessary as part of the design effort, but prior to
execution by the consultant. The total not to exceed fee is $1,562,710.80.
On September 2, 2014 the Board of County Commissioners authorized staff to negotiate with
HDR, Inc. to perform the necessary services. The proposed scope and fee is attached for
consideration. Funding for this project is through a TRIP Agreement with FDOT for a total
value of $4.4 million; this includes a 50% match by the County. The contract, scope and
insurance requirements have all been reviewed and approved by the proper County departments.
OPTIONS: Authorize/deny acceptance of the Scope of Services Contract with HDR, Inc. for the
Phase 1 Widening Design of PJ Adams Parkway a not to exceed fee of $1,562,710.80.
RECOMMENDATIONS: Authorize acceptance of the Scope of Services Contract with HDR,
Inc. for the Phase 1 Widening Design of PJ Adams Parkway a not to exceed fee of
$1,562,710.80.
RECOMMENDED BY:
APPROVED BY:
John Hofstad, Interim County Administrator