Fort Walton Beach Council agenda — 09-16-09 special--final budget — reading text

in a prior fiscal year and are carried forward and funded with the corresponding revenue appropriations of the prior year. These amounts will be reduced by any remaining year -end accounts payable postings. 3. RECOMMENDATION 3. 1 Staff respectfully requests that City Council adopt Resolution 2009 -40 to adopt the budget for the fiscal year October 1, 2009 through September 30, 2010, with the budget document and list of project and encumbrance carryovers as attachments. As the Department of Revenue requires specific language and procedures, a script for the Mayor to follow is attached. 5-  09 Submitted by: q Brandy er, Finance Direc car Reviewed for Agenda: / $ r 9bert T. Mearns, City Manager U: \Budget\Budget 09- 10\ Budget Meetings - September\9 -16 Finial Budget Staff Report. doc 6-  I Resolution 2009 -40 2 3 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 4 FLORIDA, ADOPTING THE BUDGET FOR CERTAIN 5 EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND 6 CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON 7 BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 8 2009 AND ENDING SEPTEMBER 30, 2010; AND SETTING AN 9 EFFECTIVE DATE. 10 11 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON 12 BEACH, FLORIDA, THAT: 13 14 1. Purpose 15 Prior to the beginning of a new fiscal year, the City is required to pass and adopt 16 a budget for the operation of the City government. The City held a public budget 17 meeting on August 3, 2009 to discuss the FY 2009 -10 budget. The City held public 18 budget hearings on September 9, 2009 and September 16, 2009 as required by Florida 19 Statutes section 200.065. 20 21 2. Tax Rate 22 The City Council set the tax rate at 4. 1986 mills for property assessed as of 23 January 1, 2009. 24 25 3. Adoption of Budget 26 The document entitled " City of Fort Walton Beach FY 2009 -10 Adopted Budget" 27 comprises the total amount of $ 36, 066,691 for all funds reported. The budget is being 28 presented as a balanced budget whereby there are sufficient revenues to offset all 29 estimated expenditures or expenses. All budget appropriations are based upon the 30 total expenditure and/ or expenses even though the budget has been prepared based on 31 line items and summarized to a categorical level. 32 33 4. Budget Amendments 34 a. The City Council may make any amendments to the adopted budget, by 35 resolution, as it may deem necessary and proper. 36 b. Budget amendments requesting additional expenditures or expenses must 37 also identify the corresponding funding source. 38 39 5. Budget Transfers 40 Budget transfers shall be accomplished pursuant to Resolution 2008 -31, adopted 41 by the City Council on August 18, 2008. 42 43 6. Debt Service 44 Debt service for the General Fund will be paid from operating revenues and/ or 45 transfers from the Debt Service Fund. Debt service for the Utilities, Golf, and 46 Stormwater Enterprise Funds will be paid from operating revenues from these 7-  i Enterprise Funds. 2 3 7. Carryovers 4 a. Projects that were not completed during the prior fiscal year are carried 5 forward as special projects funded with the corresponding carryover and are 6 appropriations of the prior year. These are commitments anticipated to be incomplete 7 as of September 30, 2009 and will be continued and made a part of the FY 2009 -10 8 budget. The document entitled " City of Fort Walton Beach FY 2009 -10 Project 9 Carryovers" comprises the total amount of $ 1, 176, 306 for all funds reported. 10 b. Prior year encumbrances ( open purchase orders) that were not completed 11 during the prior fiscal year are carried forward and are funded with the corresponding 12 carryover appropriations of the prior year. These are commitments anticipated to be 13 incomplete as of September 30, 2009 and will be continued and made a part of the FY 14 2009 -10 budget. The document entitled " City of Fort Walton Beach FY 2009 -10 15 Encumbrance Carryovers" comprises the total amount of $ 729,071 for all funds 16 reported. 17 18 8. Effective Cate 19 This resolution shall become effective on and after October 1, 2009. 20 21 22 23 24 Adopted Mike Anderson, Mayor 25 26 27 28 Attest: Approved for form and legal sufficiency: 29 30 31 32 Helen Spencer, City Clerk Toni L. Craig, City Attorney 8-  CITY OF FORT W'.ALTON BEACH FY 2009 -10 Project Carryovers Council Meeting 09/ 16/ 09 e{ gun Streets 001- 8306 -541 -6353 Sidewalk Replacement (Drfitwood Ave, Hollywood Blvd) 8, 809 Engineering 001 - 8500 -519 -4001 City Engineer's City /County Mgmt Certification 1, 800 001 -8500 -519 -4001 Senior Planner's Economic Development Degree 2,000 Engineering Bldg/Zoning 001 - 8500 -519 -4001 Chief Bldg Official's Bachelor's Degree 1, 000 Info Tech 001 -8500- 519 -6405 City Hall Telephone System 12, 281 Admin Svcs 001 -8560- 512 -6997 FWBTV - Cox Communications Grant 12,048 Fire 001 - 8564 -522 -6997 Assistance to Firefighters Grant 3, 624 General Fund 41, 662 LETF 102- 8516 -521 -6997 Justice Assistance Grant 2009 (Enhanced DUI Enforcement III) 138, 879 scheduled for 9122 Council agenda) LETF 102 -8517 -521 - 6997 Justice Assistance Grant 2009 (Electronic Surveillance) 11, 986 scheduled for 9122 Council agenda) LETF 102- 8577 -521 -6997 Justice Assistance Grant 2007 (Street Crimes) 481 Law Enf. Trust Fund 151, 346 CDBG 107 -8900- 554 -5200 Fair Housing 500 CDBG 107 -8930- 554 -4650 World Changers (CDBG $6127, OCDC SHIP $ 15000) 21, 127 CDBG 107 -8940 -554 -5251 Chester Pruitt 7, 000 CDBG 107 -8900 -552 -1010 ARRA - Admin 3, 836 CDBG 107- 8950- 554 -6353 ARRA - Multi -Modal Path 34,530 CDBG Fund 66, 993 CRA 109- 8317 -541 -6351 LED Street Signs 13,917 CRA 109- 8602 -552 -6997 MainStreet Streetscape 157,373 CRA 109- 8604 -552 -3100 Chestnut Ave Streetscape 210,000 CRA 109- 8605 -552 -6997 Chester Pruitt Park 40,884 CRA Fund 422, 174 Utilities 401 - 8114 -536 -6997 GIS Mapping 100,000 Water 401- 8367-533 -6368 Water Meter Replacement 242,227 Utilities 401- 8500 -536 -4001 Utilities Director City /County Mgmt Certification 504 Utilities 401- 8579 -535 -6361 CBIR - Golf Course Reuse System 131, 000 Utilities Fund 111 473, 731 Stormwater 405- 8508 -538 -6997 Florida Forever Grant 2008 (California Ditch) 20,500 Stormwater Fund {'} 20, 600 Special Project Carryover Total - All Funds 1, Notes: 1) Project carryovers only include grants and CIP's already approved by City Council. Other FY 2008 -09 CIP budget funds remaining will be earmarked for renewal and replacement as designated net assets in the FY 2009 CAFR. City Council approval and a budget amendment will be required to expend the funds in future years. 2) Donadon /Agency account carryovers will be finalized after year e- nd and carried over via a budget amendment. U1BudgetOudget 09 -101Comprehensive\39a Carryovers 08 -09 to 09 -10 9111/ 2009 8: 05 AM 9-  CITY OF FORT WALTON BEACH FY 2009 -10 Encumbrance Carryovers