Fort Walton Beach Council agenda — 09-16-09 special--final budget — reading text

AGENDA CITY OF FORT WALTON BEACH SPECIAL MEETING September 16, 2009 5: 30pm CALL TO ORDER PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. ACTION - DISCUSSION 2. 1 Resolution 2009 -39. Adopts the Millage Rate for ad valorem taxes for the fiscal year October 1, 2009 to September 30, 2010. Synopsis: Department ofRevenue is very particular about the process to adopt, so a script far the Mayor is included. ( Finance Director) 2. 2 Resolution 2009 -40. Adopts the Budget for the fiscal year October 1, 2009 to September 30, 2010. Synopsis: The changes made by Council on September 9 have been incorporated. ( Finance Director) ADJOURNMENT Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Chapter 286.0105 F.S.) The City of Fort Wallon Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850 -833- 9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850 -833 -9925 or 1- 800 -955- 8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. City Council Special Meeting September 16, 2009  CITY COUNCIL SPECIAL MEETING September 16, 2009 Special Meeting Agenda Agenda Item Number: 1  CITY COUNCIL SPECIAL MEETING September 16, 2009 Special Meeting Agenda Resolution 2009 -39. Establishes Millage Rate for ad valorem taxes for the fiscal year October 1, 2009 to September 30, 2010 Synopsis: Department of Revenue is very particular about the process to adopt, so a script for the Mayor is included Agenda Item Number: 2. 1  CITY OF FORT WALTON BFACH Memorandum DATE: September 10, 2009 TO: Bob Mearms, City Manager FROM: Brandy Wunker, Finance Director nn Charlotte Dunworth, Budget & Grants Manager Ob SUBJECT: Resolution 2009 -39, Millage for FY 2009 -10 BACKGROUND 1. 1 Chapter 200 " Determination of Millage" of the Florida Statutes sets a statutory timetable for the calculation and notification to the public of the process to set ad valorem tax millage rates and adopt a budget. 1. 2 The City shall within 15 days of holding a meeting to set the tentative millage and budget, advertise its intent to adopt a final City' s millage and budget. The advertisement is scheduled to run in the Northwest Florida Daily News on September 14. Within 2 to 5 days after the advertisement, the City shall hold a public hearing to adopt a final millage and budget. 2. DISCUSSION 2. 1 City Council adopted Resolution 2009 -33 setting the tentative millage rate at 4. 1986 on September 2, 2009. 3. RECOMMENDATION 3. 1 Staff respectfully requests that City Council adopt Resolution 2009 -39 to adopt the millage rate for the fiscal year October 1, 2009 through September 30, 2010. As the Department of Revenue requires specific language and procedures, a script for the Mayor to follow is attached. Submitted by: C bCI randy W r, Finance Director Reviewed for Agenda: o ert T. Mearns, City Manager U: \Budget\Budget 09- 10\ Budget Meetings - September\ 9 -16 Final Millage StaffReport.doc  1 2 4 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 5 FLORIDA, ADOPTING THE MILLAGE RATE FOR THE FISCAL 6 YEAR BEGINNING OCTOBER 15 2009 AND ENDING 7 SEPTEMBER 30, 2010; AND SETTING AN EFFECTIVE DATE. 8 9 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 10 OF FORT WALTON BEACH, FLORIDA, THAT: Il 12 1. Purpose 13 The City of Fort Walton Beach held a public budget meeting on August 3, 2009 to 14 discuss the FY 2009 -10 budget. The City held public budget hearings on September 9, 15 2009 and September 16, 2009 as required by Florida Statutes section 200.065. The 16 Okaloosa County Property Appraiser has certified that the gross taxable value for 17 operating purposes not exempt from taxation within the City of Fort Walton Beach is 18 113111378, 047. 19 20 2. Millage Rate 21 The City hereby sets the FY 2009 -10 operating millage rate at 4. 1986 mills, 22 which is 5. 35% less than the rolled -back rate of 4.4359 mills. There is no voted debt 23 service millage. 24 25 3. Effective Date 26 This resolution shall take effect immediately upon approval by the City Council. 27 28 29 30 31 Adopted Mike Anderson, Mayor 32 33 34 35 Attest: Approved for form and legal sufficiency: 36 37 38 39 Helen Spencer, City Clerk Toni L. Craig, City Attorney 2-  FINAL MILLAG E Script for Public Nearing on Millage Rate Mayor: State the following: The millage rate for the City of Fort Walton Beach for FY 2009 -10 is 4. 1986 mills, which is 5. 35% below the rolled -back rate of 4. 4359 mills. The rolled -back rate is the millage rate that will provide the same ad valorem tax revenue as was levied during the prior year. The reason for setting the millage rate at 4. 1986 mills is to provide sufficient revenues to balance the General Fund budget. Mayor: Oven the Public Hearing and ask for comments on the millage rate. Mayor: Close the Public Hearing. Mayor: Ask for a Motion and Second for Resolution 2009 -39 to set the millage rate for the City of Fort Walton Beach at 4. 1986 for the fiscal year beginning October 1, 2009 and ending September 30, 2010. Use specific language above for motion.) Mayor: Ask for Council Discussion. Mayor: Ask for a Vote. Mayor: Upon adoption of the Resolution, the Mayor shall announce: The millage rate for the City of Fort Walton Beach is 4. 1986 mills for the fiscal year beginning October 1, 2009 and ending September 30, 2010, which is 5. 35% below the rolled -back rate of 4. 4359 mills. 3-  Page 1 of 1 Charlotte Dunworth From: Toni Craig [ tonicraig @cox. net] Sent: Thursday, September 10, 2009 10: 46 PM To: Charlotte Dunworth Cc: Helen Spencer; Dixie MacDonald Subject: FW: 9116 Budget Hearing Resolutions elfE_ # 1g3 Pill ludo , S from `;sst nsg-; iii, e_ ti ng. 3 N{ you L. Craig Attorney G . Law l p q 118510) 24- 6969_ V bl tiM1V LfV ettCl l t 6 1y3. t1! From: Charlotte Dunworth [ mailto:cdunworth @fwb. org] Sent: Thursday, September 10, 2009 3: 40 PM To: Toni Craig Subject: 9/ 16 Budget Hearing Resolutions Hi Toni, Please review the attached resolutions for the 9/ 16 public budget hearing. Thanks! Charlotte Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e -mail address and communications may therefore be subject to public disclosure. Think Green - Please consider the environment before printing this e -mail. No virus found in this incoming message. Checked by AVG - www. avg. com Version: 8. 5. 409 / Virus Database: 270. 13. 90/ 2361 - Release Date: 09/ 10/ 09 18: 12: 00 9/ 11/ 2009 4-  CITY COUNCIL SPECIAL MEETING September 16, 2009 Special Meeting Agenda Resolution 2009 -40. Adopts Budget for the fiscal year October 1, 2009 to September 30, 2010 Synopsis: The changes requested by Council on September 9, 2009 have been incorporated Agenda Item Number: 2. 2  CITY OF FORT O BFACH Memorandum DATE: September 10, 2009 TO: Bob Meares, City Manager FROM: Brandy Wunker, Finance Director Charlotte Dunworth, Budget & Grants Manager SUBJECT: Resolution 2009 -40, Budget for FY 2009 -10 1. BACKGROUND 1 In compliance with City Charter, the City Manager is to prepare and submit to City Council the annual budget identifying expenditures and revenues in sufficient amounts to cover all appropriations. City Council tentatively adopted the FY 2009- 10 budget on September 9. 2. DISCUSSION 2. 1 The FY 2009 -10 budget of $36, 066, 691 is $ 471, 182 or 1. 3% less than the adopted FY 2008 -09 budget. This total reflects changes made to the budget at the September 9 public budget hearing, summarized below: 2. 1. 1 GENERAL FUND -$ 1, 500 City Council +$ 11-,-500 Council Refreshments added +$ 3500 EDC Funding increased +$ 8000 Risk Management - $ 13, 000 Property & Casualty Insurance Premium decreased - $ 13, 000 Appropriation,from undesignated fund balance reduced to $ 534,63 7. 2. 2 A list of projects and encumbrances ( i. e. open purchase orders) identified for carryover is included. Carryovers include grants, projects, and/ or open purchase orders that are anticipated to be incomplete as of September 30, 2009 and are proposed to be continued and made part of the FY 2009 -10 appropriations. These projects were authorized, budgeted, and appropriated by Council