Fort Walton Beach Council agenda — 10-27-2009 - regular — reading text

lobbyist in Tallahassee where they interact with Senators and Representatives. He reported TAG will renew their contract at the same rate as last year and the year before; but for accounting convenience the City asked TAG to renew for 10 months instead of 12 to bring the contract in line with the fiscal year. The Mayor opened the floor for public input. As no one wished to speak public input was closed. Mr. Holmes moved to approve the renewal of the contract with The Advocacy Group at Tew Cardenas, LLC beginning December 1, 2009 until September 30, 2010 ( payment of $ 3, 333.33 per month). Mr. Garvie seconded motion. Discussion was held with an exchange of *iews 'on the value of the services to the City, the need for a voice in Tallahassee, and the desire expressed to forgo a contract for a year to see if the City can do any better. The Mayor called for the vote on the motion and it carried by a vote of 4 to 2 with Holmes, Garvie, Nabors, and Rynearson in favor and Reeves and Patterson opposed (Miller absent). 7-  Regular Council 10 -13 -09 18 INTERLOCAL AGREEMENT— COUNTY CONSTRUCTION BOARD Approval of Interlocal Agreement with Okaloosa County to allow the City to utilize the County' s Construction Board. Tim Bolduc, Building Official, explained the Agreement coincides with the changes being made to Chapter 3 of the Code and the Agreement will allow the City the use of all the County' s board in disciplining contractors who are not in compliance. The Mayor opened the floor for public input. As no one wished to speak public input was closed. i Mr. Garvie moved to approve the Interlocal Agreement with Okaloosa County regarding the registration, licensing, and discipline of registered contractors to allow the City to utilize Okaloosa County' s Construction Board in disciplining contractors who are not in compliance with State, County, or City regulations. Mr. Nabors seconded motion and it carried unanimously with Holmes, Reeves, Garvie; Nabors, Patterson, and Rynearson in favor (Miller absent). CODE ENFORCEMENT SETTLEMENT - 110 MORIARTY STREET NW Code Enforcement settlement at 110 Moriarty Street NW. Tim Bolduc, Building Official, reviewed the history of the Code Enforcement case on the property and requested Council approve the settlement for $5, 000.00 The Mayor opened the floor for public input. As no one wished to speak public input was closed. Mr. Holmes moved to accept the offer of $5,000.00 from the property owner as full settlement of the liens against the property at 110 Moriarty Street NW. Mr. Patterson seconded motion. Discussion included expressions of displeasure over the settlement amount offered and that the property owner was not present to address Council. The Mayor called for the vote on the motion and it carried by a vote of 5 to 1 with Holmes, Garvie, Nabors, Patterson, and Rynearson in favor and Reeves opposed ( Miller absent). CITY MANAGER REPORTS 10t' The City Manager reported that Representative Ray Sansom will be in attendance at the November Council meeting. He said on the next agenda Council will consider for first reading an animal control ordinance which encompasses permitting pot bellied pigs, defines which household pets are allowed, and defines other matters such as farm animals not permitted in the City. CITY ATTORNEY REPORTS The City Attorney mentioned that Ord. 1815 is in a slightly different format than Council has seen before. She said it was done for efficiency and to save paper, and she thought it will make it easier for the City Clerk to update the Code. She noted the major changes will be referenced better in the future but hopefully the new format will make it a little more efficient for Council. MAYOR/COUNCIL COMMENTS Mr. Holmes mentioned he has received a lot of positive comments on park conditions and everyone is excited about the Chester Pruitt Park changes. Mr. Garvie commented Council agreed to provide the flu shots for the employees and learned today that the City did not get the serum so the employees will need to get the shot and bring in the receipt for reimbursement up to $20. He mentioned this Friday will be a " Stand Down for Veterans" at the Presbyterian Church at the corner of First and Beal. He also mentioned that Fort Walton Beach has been selected for a Veterans Center. 8- Regular Council 10 -13 -09 19 MAYOR/ COUNCIL COMMENTS Mr. Rynearson expressed thank you to Council and staff for the flowers and cards following the death of his mother -in -law. The Mayor mentioned his attendance at the visioning meeting at the Chamber where they are trying to brand the area by coming up with something that will identify the area. He said staff is reviewing the recommendations and in November Council will have input. He mentioned his attendance at the Special Olympics banquet and the Boy Scout gathering at the Fairgrounds. He relayed that last Saturday he went to Eglin to give best wishes to people from the Security Forces Squadron who will attend two months training in Mississippi then deploy to Baghdad for a year. ADJOURNMENT Being no further business, the meeting adjourned at 8: 45 pm. APPROVED: MAYOR: ATTEST: CITY CLERK ddm 9-  INTENTIONALLY BLANK THIS PAGE IS LEFT  CITY COUNCIL MEETING October 27, 2009 Consent Agenda Request City Council consideration of award of RFP 09- 126, RFP 09 -127, and RFP 09 -128 for the FDOT Resurfacing Projects through the ARRA Synopsis: As approved by City Council on June 23rd, this action awards the bids for the projects Agenda Item Number: 3. 2  CTTY OF FORT WALTON BEACH MEMORANDUM To: Robert T. Mearns, City Manager From: Michael D. Beedie, P. E., City Engineer Date: October 19, 2009 Subject: Request for Proposals 09 -126, 09 -127, & 09 -128 — Recommendation of Award for American Recovery and Reinvestment Act of 2009 Funding for Resurfacing Proj ects 1. BACKGROUND: 1. 1 In February 2009, the President of the United States signed the American Recovery and Reinvestment Act ( ARRA) of 2009, whichfunding for transportation included infrastructure through the Federal Highway Administration ( FHWA). In the State of Florida, the ARRA funds are administered through the Florida Department of Transportation ( FDOT) through the Local Agency Program ( LAP). Through the ARRA, the State of Florida received approximately $ 1. 35 billion to fund " shovel ready" highway and bridge infrastructure projects. 1. 2 The FDOT contacted the City of Fort Walton Beach in early February 2009 to discuss the possibility of funding roadway resurfacing projects through the ARRA. The roadways that are eligible for the ARRA funding were required to be on the Federal Aid Road System, which the City had a total of twelve ( 12) roadway segments. City staff prioritized the twelve ( 12) roadway segments based on a Pavement Assessment Condition report that was completed by the Engineering Division to rank road segments by pavement condition through the MicroPaver software program. 1. 3 The FDOT consolidated the prioritized projects from the City and other municipalities and counties in the local area and allowed the local Transportation Planning Organizations ( TPO) to determine the final rankings of the projects. The Okaloosa- Walton TPO included five ( 5) of the City roadway segments in the final submittal to FDOT and the FHWA: 1. 3. 1 Country Club Avenue ( from Mooney Road to Mooney Road) 1. 3. 2 Memorial Parkway NW (from Hollywood Boulevard to Beal Parkway) 1. 3. 3 Wright Parkway SW (from Miracle Strip Parkway to Hollywood Boulevard) 1. 3. 4 Bay Drive SE ( from Brooks Street to Hollywood Boulevard) 1. 3. 5 Yacht Club Drive ( from Beal Parkway to Eglin Parkway) 2. DISCUSSION: 2. 1 City Council approved the execution of the Local Agency Program agreements at the June 23, 2009,City Council meeting. Upon receiving the Notice to Proceed from the FDOT for the resurfacing of five ( 5) roadway segments, City staff issued Request for Proposal ( RFP;) packages to procure design / build firms to complete the projects. The total amount of approved funding for the five ( 5) roadway segments is $ 1, 607,246. It was determined that the five ( 5) roadway segments would be consolidated into three ( 3) projects to reduce the number of RFP packages required. The three ( 3) project groups along with the budget are as follows: 2. 1. 1 RFP 09 -126 - Wright Parkway SW and Bay Drive SE - $ 432, 798. 00 2. 1. 2 RFP 09 -127 - Yacht Club Drive and Memorial Parkway NW - $726, 114. 00 2. 1. 3 RFP 09 -128 - Country Club Avenue - $ 448, 334. 00 2.2 Proposals were received for the three project groups on September 30, 2009, and Staff completed the evaluation of the proposals to determine the highest -ranked design/ build contractor for each project. Bid price was the main criteria for basis of award. Staff also reviewed the technical submittals as required by the Request for Proposal. 2. 3 A total of six ( 6) design/ build contractors submitted proposals. The design/ build contractors who submitted proposals are as follows: 2. 3. 1 APAC —Southeast, Inc. ( Pensacola, Florida) 2.3. 2 C. W. Roberts Contracting & Greenhorne & O' Mara, Inc. ( Tallahassee, Florida) 2. 3. 3 GAC Contractors, Inc. ( Panama City, Florida) 2. 3. 4 H &T Contractors & Tindle Enterprises ( Freeport, Florida) 2. 3. 5 Panhandle Grading & Paving, Inc. & Jehle- Halstead, Inc. ( Pensacola, Florida) 2. 3. 6 Roads, Inc. of NW Florida (Cantonment, Florida) It shall be noted that H &T Contractors did not submit a proposal for RFP 09 -127 and did not acknowledge Addenda No. 1 & 2. 2.4 After Staff review of the proposals, the design/ build team of C. W. Roberts Contracting & Greenhorne & O' Mara, Inc. emerged as the lowest, responsive responsible bidder for all three projects. A Register of Proposers is attached for each project. 2. 5 The Notice of Intent to recommend