Fort Walton Beach Council agenda — 10-27-2009 - regular — reading text

operated and maintained by the Federal Government; and they have not participated much in the schools because it is difficult to move the equipment to do an equitable demonstration and their focus on youth is with the Boy Scouts with support of a Jamboree on the Air ",and the Boy Scouts have taken a tour of their location which helps with their merit badge. He said there are many facets to the hobby but their mission is to provide a ready pool of operators for emergency operations, which the FCC has required and it is a fair amount on them to be able to hold a ham radio license in the United States. 4- Regular Council 10 -13 -09 is Playground Amateur Radio Club cont. Al. Walker, District Emergency Coordinator for the four county area and President of the Club in the Northern part of the county, expressed Mr. McCarter is the first level of management for emergency communications. He said he is interested in the functioning, preservation of the greatest strength level of the Club because they represent a resource for emergency communication. He said this club is a very valuable resource to him and the County for training emergency communications personnel; in addition to training they also have to have the Federal IS 100, 200, 700, & 800 certifications and Homeland Security to eventually study how the Federal Government can further amateur radio is risk occasions in the United States. Mahlon Haunschild, Club Treasurer, addressed the matter of money as mentioned by Mr. McCarter that they are enjoined by the FCC against charging for their services and explained that the Club holds station licenses that are issued by the FCC according to Part 97 of the FCC Rules and Regulations and there is a clause in the regulations that requires them to not charge for their services. He explained if the regulation was not there then they could-be seen as competing with commercial radio services; broadcast services, commercial two - way operations and without that regulation the lines of responsibility - start to` get blurred and complicated. He added on community out r-each they engage with the Science Fair once a year and provide prizes to students who demonstrate the project that has the best knowledge of radio and radio communication techniques. Frank Butler, resident of Elliotts Point Subdivision, discussed how ham radio operators are able to communicate during a hurricane; that the County Emergency Management recognizes their value; they have to provide the people to operate the radios during storms; and they provide training and exams to produce the operators needed to operate during an emergency. Mr. Walker clarified there are two clubs and he represents Walton County through Escambia County as the District Emergency Coordinator. He said the club in the north end of the County has the same training goals as the club M' the " south end but Mr. McCarter is a volunteer examiner tester and is the only club that does testing. Cal Zethmayr, radio broadcaster at Cumulus and a ham radio operator mentioned the clubs support each other, the Club does serve the community as a training place; they need a place to meet; and they staff the EOCs and the shelters with operators. He reiterated that the club cannot charge for their service as an Amateur Radio Service so their only revenue is dues and to pay the utility bill would be a challenge. As no one else wished to speak public input was closed. The question was posed whether there is an FCC rule against holding fund raisers. Mr. Haunschild replied the FCC requirement is that in connection with the use of the amateur licenses they are not allowed to charge for their services. Mr. Patterson moved to direct the City Manager to renegotiate a lease with the Playground Amateur Radio Club. Mr. Garvie seconded motion. Discussion included the belief that the service is needed. Mr. Patterson amended the motion to direct the City Manager to renegotiate a five -year lease with the Playground Amateur Radio Club, at $ 1. 00 a year and the City to pay the utilities. Mr. Garvie accepted the amendment. Discussion included an exchange of views on the payment of utilities. Mr. Holmes moved to remove Roberts Rules of Order for discussion as he had further questions. Mr. Reeves seconded motion. The Mayor ruled Council could continue with questions. 5-  Regular Council 10 -13 -09 16 Playground Amateur Radio Club cont. The question was asked whether the City has the capability for long -range communications in the event of a disaster. Fire Chief Mike Dutton replied the City does not, that the City has just as much as any other municipality. He acknowledged the Club would be relied on for communication in a major event which is why they have the Club in the EOC. Discussion continued with an exchange of views on making an exception for the payment of utilities. The Mayor called for the vote on the motion to direct the City Manager to renegotiate a five -year lease j with the Playground Amateur Radio Club, at $ 1. 00 a year and the City to pay the utilities and it failed by a vote of 2 to 4 with Garvie and Patterson in favor and Holmes, Reeves, Nabors, and Rynearson opposed (Miller absent). Mr. Nabors moved to direct the City Manager to renegotiate a five -year lease with a five -year option, - $ 1. 00 a- year with the Radio Club to pay the utilities. with the Playground Amateur Radio Club-, at Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor (Miller absent).' EMERALD COAST SCIENCE CENTER LEASE Approval of Emerald Coast Science Center Lease. The City Manager reported negotiations centered on three issues; the rent, the term, and the maintenance. He said the lease sets the annual rent to be the sum equal to the ad valorem taxes based on the exemption value of the property plus a sum equal to the average maintenance costs incurred by the City averaged over the previous five years; the- term of the lease is five years with an option to renew for another five years and if exercised, the rent will be re- negotiated; and the City will maintain the exterior including landscaping and the Center will maintain the interior of the building. The Mayor opened the floor for public input. As no one wished to speak public input was closed. Mr. Garvie moved to approve the lease between the City and the Emerald Coast Science Center. Mr. Rynearson seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor (Miller absent). KIWANIS LEASE —BOY SCOUT HUT Approval of Kiwanis Charities Lease. The City Manager reported the term of the lease is five years with an option to renew for another five years and if the option is exercised, the rent will be re- negotiated; the annual rent is set at $ 1. 00 per yea, and the City will maintain the exterior of the building and the Kiwanis will maintain the interior and landscaping. Mr. Reeves moved to approve the lease between the City and the Kiwanis Charities of Fort Walton Beach ( for the Boy Scout but on Ferry Road). Mr. Patterson seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor (Miller absent). I RES. 200942 - REVISED PURCHASING POLICIES/PROCEDURES The Mayor read the resolution by title. E 1 i A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA; APPROVING ADMINISTRATIVE POLICY FIN -09 FOR PURCHASING; AND SETTING AN EFFECTIVE DATE. The Mayor opened the floor for public input. As no one wished to speak public input was closed. Mr. Garvie moved to approved Res. 200942. Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor (Miller absent). 6- Regular Council 10 -13 -09 17 CRA FUNDS. —CHESTER PRUITT PARK GRAND OPENING EVENT Approval to utilize up to $ 500 in CPA funds to assist.with the Chester Pruitt Park Grand Opening event Michael Beedie, City Engineer, reported the request is to utilize up to $ 500 in CRA funding to help support the grand re-opening of the Chester Pruitt Park on October 24t4. He reported the CRA Board recommended working with the neighborhood association to see how they could help up to $ 500.00. It was questioned whether the CRA By -Laws allows for the expenditure and whether the handicap port-o -let was necessary since the park features new restrooms: The City Attorney.,advised the Interlocal Agreement between the City and the CRA allows Council to authorize the expenditure. Mr. Beedie reported questions of the port-o -let were brought up but neighborhood association still feels the need to have port-o -lets because they expect up to 600 people. The Mayor opened the floor for public input. As no one wished to speak public input was closed. Mr. Garvie moved to approve the expenditure of up to $ 500. 00 in CRA funding to support the Beal Parkway Neighborhood Association in conducting a community event celebrating the reopening of Chester Pruitt Park on October 24, 2009. Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor (Miller absent). MEDICAL INSURANCE RENEWAL NEGOTIATIONS Authorize the firm of Siver Insurance Consultants to negotiate the February 1, 2010 medical insurance renewal, and authorize same firm to issue an RFP to remarket medical insurance effective October 1, 2010. The Mayor opened the floor for public input. As no one wished to speak public input was closed. Mr. Holmes moved to authorize staff to engage the firm of Siver Insurance Consultants to negotiate the February 1, 2010 medical insurance renewal for a not to exceed' amount of $5,000. 00 and to further authorize the firm to issue an REP to remarket the medical insurance program with an effective date of October 4 2010 for a not to exceed amount of $20,000. 00. Mr. Patterson seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor (Miller absent). CONTRACT RENEWAL WITH ADVOCACY GROUP Renewal of contract with The Advocacy Group at Cardenas Partners LLC. The City Manager reviewed the history where The Advocacy Group (TAG) was awarded a contract for the period December 1, 2007 to November 1, 2008 at a not to exceed amount of $40,000 then was renewed for the period December 2008 to November 30, 2009. He said TAG acts as the City' s