Okaloosa County BOCC — 2013 meeting #1142 (date undetermined) — 1-7 Water & Sewer — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WATER OPERATIONS PROGRAM DESCRIPTION: This program is responsible for assuring that safe and adequate water supplies are provided to users of the County water system. This is accomplished through a network of 20 wells, 19 water tanks, 462.0 miles of water distribution mains, 51.51 miles of water service lines and 3,980 fire hydrants. Read in excess of 30,000 meters each month and maintain backflow preventer program. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 774,662 673,578 795,964 847,076 Operating Expenses 1,884,610 1,843,436 1,163,972 1,145,281 Capital Outlay 181,663 363,612 879,102 1,348,651 Debt Service 421,398 439,728 951,938 954,290 Reserves 0 0 1,728,512 1,990,472 Total 3,262,333 3,320,354 5,519,488 6,285,770 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 15 14 14 15 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 15 14 14 15 MAJOR ACCOMPLISHMENTS LAST YEAR:  Continued large meter testing & calibration program.  Performed major maintenance and painting on 2 elevated water tanks (East Island & Shalimar Annex).  Del Cerro II Well (design) – install new potable water well in the Mid-County area to increase potable water supply and reliability of the system. 1 PROGRAM GOAL: Provide safe, adequate and affordable water supplies to users of the County water system. Provide seamless addition of new water customers. Repair & maintain water wells, tanks, and potable water booster pump stations. Maintain backflow preventer program. Read in excess of 30,000 meters each month and perform all account turn on and turn offs. Maintain the highest standard as it relates to all facets of the customer service function including new service set up, billing and collections. Insure strict compliance with ALL Federal and State requirements through periodic sample testing and constant monitoring. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Preserve and protect infrastructure to provide quality of service to customers. 3. Maintain and extend the useful life and utility of County facilities. 4. Reduce overall per capita consumption through the promotion and utilization of conservation techniques. 5. Ensure the preservation and safe operation of all work related equipment. 6. Assure water meets all applicable State and Federal drinking water standards. 7. Assure system is operated in such a fashion as to meet peak loads in all service areas. The following projects are planned for FY2014:  Del Cerro II Well (construction) – install new potable water well in the Mid-County area to increase potable water supply and reliability of the system.  Brooks Bridge Water Main Repair or Replacement (design & construction) – install a second water supply line to Okaloosa Island (or repair the broken bore, if at all possible), which would then serve as the primary water source to Okaloosa Island (and main on bridge would serve as backup).  Newcastle Area Water System Improvements (design & construction) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. This project is funded by a Florida Department of Economic Opportunity Community Development Block Grant.  Bob Sikes Elevated Water Tank (design) – a second elevated water tank near the Bob Sikes Industrial Park would provide for increased storage, reliability, and redundancy for the potable water and fire suppression systems.  Future Water Supply (planning) – continue with Implementation Plan to ensure the sustainability of a safe, reliable, and adequate water supply in the future, with efforts focused along the Shoal River for an offline reservoir. Partnering with the U.S. Army Corps of Engineers on a hydraulic water model of the entire water system. Seeking funding for land acquisition for property to serve the following purposes: future reservoir, future water treatment plant, watershed protection, and military buffering.  Planned major maintenance and painting of 2 elevated water tanks (Countryview & Bluewater Bay). 2 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Volume of water processed (millions of gallons) 2,282 2,443 2,443 Input Output Number of Backflow Preventers / # of Testers 2,200 / 1 2,200 / 1 2,200 / 1 Number of Meters Read / # of Meter Readers 31,917 / 7 32,071 / 7 32,225 / 7 Efficiency Number of Wells / # of Water Operators 20 / 3 20 / 3 21 / 3 Number of Tanks / # of Water Operators 19 / 3 19 / 3 19 / 3 Cost per gallon of water processed 0.0051 0.0053 0.0064 Effectiveness Total square miles of service area 71.5 71.5 71.5 3  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WASTEWATER OPERATIONS (LIFT STATIONS & PLANTS) PROGRAM DESCRIPTION: This program is responsible for protecting the public health through the provision of sanitary sewers for wastewater collection (lift stations), treatment plants, and effluent disposal. It is responsible for protecting the environment by preventing the introduction of pathogens and excess nutrients into the ground and surface waters. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 1,549,324 1,347,157 1,591,929 1,633,647 Operating Expenses 3,769,221 3,686,872 2,327,944 2,208,758 Capital Outlay 363,326 727,223 1,758,203 2,600,969 Debt Service 842,795 879,455 1,903,876 1,840,419 Reserves 0 0 3,457,024 3,838,769 Total 6,524,665 6,640,707 11,038,976 12,122,562 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 36 30 28 28 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 36 30 28 28 4 MAJOR ACCOMPLISHMENTS LAST YEAR:  Main Island Lift Station (construction) – a new lift station was needed to replace the aging, failing, lift station servicing all of Okaloosa Island. This project provides greater capacity and reliability to the Island sewer system.  Duke Field Force Main & Lift Station (construction) – provided sewer service to Duke Field via a master lift station “inside the fence” and approximately 7 miles of piping.  Meigs-Seminole Lift Station (design) – replace the aging and undersized Meigs-Seminole Lift Station, which pumps all the wastewater from Bluewater Bay to the Niceville-Valparaiso Regional Sewer Plant.  Maintained 24/7 standby coverage on all program components, Lift Stations / Water Wells.  Transported biosolids from all 3 wastewater reclamation facilities (WRFs) off site to be used as fertilizer.  Operated and maintained compliance with FDEP permits on all 3 WRFs.  Maintained 144 Lift Stations in our collection system.  Maintained 225 acres of RIBs for effluent disposal at the Arbennie Pritchett WRF.  Operated and maintained Public Access Reuse System for the City of FWB.  Implementation of Pretreatment Program for Industrial Users.  Operated and maintained a State Certified Lab at the Arbennie Pritchett WRF.  Maintain 48 stationary / portable generator sets  Provided electronic/mechanical support on 19 potable water wells and 20 tanks  Operations staff provides 24/7 customer service, monitors alarms & notifications for entire water & wastewater systems. PROGRAM GOAL: Protect public health by providing sanitary sewers for wastewater collection (lift stations), treatment plants, and effluent disposal. Provide seamless addition of new sewer customers. Repair and maintain 144 sewage lift stations, 3 water reclamation facilities (WRFs) and all other portions of the infrastructure. Maintain the highest standard as it relates to all facets of the customer service function including new service set up, billing and collections. Insure strict compliance with ALL Federal and State requirements through compliance sample testing and constant monitoring. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2.