Okaloosa County BOCC — January 7, 2014 — AAC Policy 11-19-13

OKALOOSA COUNTY AVIATION ADVISORY COMMITTEE POLICY November 19, 2013 Article 1 General Section 1.1 Purpose: The Aviation Advisory Committee (AAC) was established by the Okaloosa County Board of County Commissioners on July 28, 1992 to assist the Okaloosa County Planning Commission in reviewing proposed tall structures and other structures/facilities that may impact milttary/civilian aviation activities within the County. Section 1.2. Responsibilities: The AAC shall review all applications for structures exceeding one hundred (100) feet in height and shall provide written comments and recommendations to the Planning Division Manager of the Growth Management Department for distribution to the Okaloosa County Planning Commission. Section 1.3 Sunshine Law: As an advisory committee established by the Board of County Commissioners, the Aviation Advisory Committee (AAC) is governed by the Florida Sunshine Law. All newly appointed members shall participate in an orientation process, which shall include, but is not limited to, an overview of Sunshine Law, Public Records, Ethics. From time-to-time, the AAC shall participate in a refresher briefing on the topics included in the orientation. Article 2 Membership Section 2.1 Composition: The AAC shall be comprised of eleven (11) members. All members shall have a general knowledge of aviation requirements and shall be a resident of Okaloosa County. Membership shall consist of one member appointed by the following: 1) Okaloosa County Airports, 2) Eglin Air Force Base, 3) Hurlburt Field, 4) Regal Air Destin, 5) Destin Jet Aviation, and 6) Emerald Coast Aviation. In addition, five (5) at-large members with aviation experience shall be appointed by the Board of County Commissioners. Section 2.2. Term: AAC members shall serve on the committee at the pleasure of the Board of County Commissioners. All members shall serve for staggered terms of five (5) years. Section 2.3. Vacancies: Should any seat on the AAC become vacant, a replacement to serve the remainder of that term shall be appointed in the same manner as the appointment of the person whose absence created the vacancy. Section 2.4 Removal: Any member shall be subject to removal from the AAC if they miss three (3) AAC meetings per fiscal year or upon a majority vote of the Board of County Commissioners. Special consideration/leniency will be given for any absences due to Acts of God, personal illness/medical, and/or family emergencies. Article 3 Chairman Section 3.1 Chairman: The Chairman shall preside over all AAC Meetings. The Chairman shall provide the AAC’s recommendation in writing to the Planning Commission. Section 3.2. Elections: Each year the Chairman shall be elected by majority vote of the members. The Chairman shall serve for one year commencing on January 1“. The Chairman may be reelected to serve more than one year upon a majority vote of the members. Any member may nominate another member to serve as Chairman. Article 4 Meetings Section 4.1 Meeting Schedule: The AAC shall meet quarterly, unless there are no agenda items to discuss. Special meetings may be called at the discretion of the AAC Chairman. The AAC annual meeting schedule shall be provided to the Planning Division Manager of the Growth Management Department and made available to anyone applying thereto for permit information. Section 4.2. Meeting Notice: All meetings shall be duly noticed and open to the public. Section 4.3 Meeting Location: All regular meetings of the AAC shall be held at the Northwest Florida Regional Airport in the main conference room unless otherwise specified. Section 4.4 Deadline to Submit Applications for AAC Review: All applications requiring review and recommendation of the AAC shall be submitted no later than 45 days prior to the next scheduled AAC meeting. Twelve (12) copies of the application, including the site plan and FAA Determination, shall be submitted to the AAC. Applications received within 45 days prior to next scheduled AAC meeting shall be placed on the agenda for the following meeting. The deadline date (no later than 45 days prior to the next scheduled AAC meeting) is the date that the proposed tall structure paperwork (application, site plan, and FAA Determination), twelve (12) copies is required to be submitted to the AAC. If the paperwork has not been received by this date, the proposed tall structure will be placed on the agenda for the next scheduled meeting. Section 4.5 Meeting Minutes: Written minutes shall be kept of each AAC meeting. A written summary of each meeting shall be presented at the next AAC meeting for approval by members and signed by the Chairman. The AAC shall abide by Florida Statutes in regard to minutes and public participation. Section 4.6 Recommendations: Once the AAC has discussed and voted on the proposed tall structure, the recommendation shall be sent to the Planning Division Manager of the Growth Management Department for distribution to the Planning Commission prior to their meeting. Section 4.7. Rules of Procedure: 1) Public Participation. Meetings of the AAC shall be conducted by the Chairman, the Vice-Chairman, or their designee, in a manner to permit the greatest possible participation by all members and the interested public. The AAC shall comply with the requirements set forth in Section 286.0114, Florida Statutes, related to public participation. 2) Majority/Quorum. Approval of a motion requires an affirmative vote of a simple majority vote of the members present and voting. Six (6) AAC members shall constitute a quorum of the AAC for purposes of conducting business. 3) 4) 2013. Abstention. Any member desiring to abstain from voting shall publicly disclose the reason for their abstention before the vote is taken, in compliance with Section 286.012 and Chapter 112, Florida Statutes. Full disclosure must be made in writing within fifteen (15) days after the date of such meeting by completing a Voting Conflict Form (see attached) and filing it with the secretary of the AAC. The Voting Conflict Form shall be attached to the minutes of the meeting in which the abstention took place. Rules. The AAC meetings shall be subject to all the procedural requirements of Chapter 286, Florida Statutes. All meetings must be duly noticed and open to the public. AAC members are prohibited from discussing with any other AAC member any matter on which foreseeable action will be taken by the AAC. The Aviation Advisory Committee Policy has been approved on 19th day of November BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY FLORIDA ON R. AMUNDS CHAIRMAN all a re ATTEST: Lon ) Medrd GARY W. STANFORD . DEPUTY CLERK OF CIRCUIT COURT OKALOOSA COUNTY FLORIDA