Okaloosa County BOCC — January 21, 2014 — reading text

Permit for the 4th Bayou, Bay & Back Run/Walk Marathon, to be held on January 25, 2014, from approximately 6:00 a.m. - 12:00 p.m. along parts of Highway 98 in Destin and Okaloosa Island, sponsored by the Destin Chamber of Commerce. Packet Pg. 216 Packet Pg. 217 Packet Pg. 218 Packet Pg. 219  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Mosaic Church of Crestview SUBJECT: Public Event Permit - 6th Annual Crestview Pregnancy Center 5K Run Request consideration and approval of a Public Event Permit for a 5K Run (Formerly known as Mosaic 5K Run), to be held on April 5, 2014, along roadways in the area of Old Spanish Trail Park in Crestview, sponsored by Mosaic Church of Crestview Packet Pg. 220 Packet Pg. 221 Packet Pg. 222 Packet Pg. 223 Packet Pg. 224  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Chief Petty Officers Association for the Naval School EOD SUBJECT: Public Event Permit - EOD Memorial Challenge Request approval of a Public Event Permit for the EOD Memorial Challenge to be held April 26, 2014 in Niceville. Related documents are attached. Packet Pg. 225 Packet Pg. 226 Packet Pg. 227 Packet Pg. 228 Packet Pg. 229  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Destin Airport Compatibility Advisory Committee DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: This informational item is to advise the Board of County Commissioners that the Airports Department intents to advertise for volunteer committee members to preside as County selected members on the Destin Airport (DTS) Compatibility Advisory Committee. BACKGROUND: In February 2007, the Board of County Commissioners entered into an Interlocal Agreement between the City of Destin and Okaloosa County which, in part, established the creation of the Airport Compatibility Advisory Committee. The committee is composed of seven members, three appointed by the Destin City Council and three appointed by the County Commission. The seventh member is a representative of Eglin Air Force Base. The advisory committee no longer has enough committee members from the County and City of Destin to have a quorum. The Airports Department intends to advertise for the three county positions with members to be selected and appointed by the Board of County Commissioners. OPTIONS: Provided as informational item only RECOMMENDATIONS: The intent of this informational item is to advise the Board of the Airports Department's intent to advertise for volunteer committee members to represent Okaloosa County as members on the Destin Airport Compatibility Advisory Committee. Applicants will be screened on behalf of the County Administrator by Airports Department personnel and all qualified candidates will then be forwarded for selection by the Board of County Commissioners. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 230 Packet Pg. 231 Packet Pg. 232 Packet Pg. 233 Packet Pg. 234 Packet Pg. 235 Packet Pg. 236 Packet Pg. 237  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Airport Community/Promotional Opportunities DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the opportunity for the Airports Department to partner in promotional events and further instill brand awareness for the Okaloosa County Airports, particularly Northwest Florida Regional Airport (VPS) to both local, state wide and out of state attendees. BACKGROUND: On December 17, 2013 the Board of County Commissioners approved Task Order 14 with Romjue Advertising & Company for the purchase of media buys. Included in this Board approved task order was the purchase of community partnership opportunities in an amount not to exceed $12,000. Below are four of the community opportunities we would like to partner with: - Fisher House 5K Presented by Eglin Air Force Base Air Force Association (AFA) and Team Eglin Top 3. The event is March 1, 2014. Silver Sponsorship: $1,000. - Eglin AFB Annual Gate to Gate Run/Walk. This highly organized and prestigious race fields 4,000 to 5,000 runners from across the Southeastern U.S. Race date is May 26, 2014 on Eglin AFB. Sponsorship: Approx $2,000. - 2nd Annual Emerald Coast Transportation Symposium to be held in Pensacola Beach, FL on May 29 - 30, 2014. The Airport will have positive exposure to transportation industry professionals, elected officials, and the general public. Sliver Sponsorship: $1,000. - 45th Annual Florida Airports Council & Exposition. August 3 -6, 2014. The largest single state aviation conference in the nation. Speakers and attendees include federal and state leaders, airline executives and industry professionals who will discuss issues affecting Florida’s airports. Sponsorship: Approx $5,000. OPTIONS: Approve, Reject, or Table RECOMMENDATIONS: Approve for the Airports Department to partner in promotional events as described above. Packet Pg. 238 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 239  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: FDOT Grant Amendment for Exit Lane Security DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve acceptance of an amended Florida Department of Transportation grant to add an unmanned passenger exit lane security controls system at Northwest Florida Regional Airport. BACKGROUND: This Supplemental Joint Participation Agreement (grant) adds an additional security surveillance project to the original Joint Participation Agreement (JPA) approved by the Board on September 3, 2013. The original JPA provided security surveillance projects for Destin and Bob Sikes Airports. This additional project will further enhance security by preventing access to the secured area and allow the replacement of a security person responsible for physical control of the arriving passenger exit lane at the Northwest Florida Regional Airport. The estimated annual cost for the Airport providing this coverage should TSA cease to do so, is about $130,000. The grant provides up to$1,041,441.00 of the estimated cost for these three projects estimated at $1,301,801.00. It should be noted that the FDOT/County cost share will be 80/20% for the Bob Sikes and Destin projects, but 50/50% for the exit lane project at the commercial airport. This grant was previously coordinated with the County Attorney by the attached e-mail on August 26, 2013. He confirms that coordination by e-mail dated January 14, 2014. The only change is the revision to the scope of work to include the exit lane controls project. OPTIONS: Approve, Disapprove, Table. RECOMMENDATIONS: Staff recommends acceptance of the Supplemental Joint Participation Agreement and approval of a signature resolution authorizing the Chairman to sign the amended grant. RECOMMENDED BY: Packet Pg. 240 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 241 Packet Pg. 242 Packet Pg. 243 Packet Pg. 244 Packet Pg. 245 Packet Pg. 246 Packet Pg. 247 Packet Pg. 248  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Security Checkpoint Exit Lane Control Systems Project CPS at NWFRA DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve consultant Task Order No. 15 to RS&H for construction administration phase services for the Northwest Florida Regional Airport- Security Checkpoint Exit Lane Control System project in the amount of $77,322.00. BACKGROUND: This project contains Sensitive Security Information that is controlled under 49 CFR Parts 15 and 1520. No part of the planning or design may be disclosed to persons without a "need to know". Due to anticipated and eventual changes in Transportation Security Administration (TSA) rules for funding personnel to monitor and deter access to the secured areas of the airport through the exit lane and the need to further strengthen the sterile areas of the airport, architectural and technological barriers are being installed through the project. The total project cost including design, bidding, the construction administration and professional services approval for which is being sought in this agenda item as well as construction is $617,907.00 of which 50% is being funded by the Florida Department of Transportation and the local 50% share through Passenger Facility Charge (PFC) to be approved in FAA PFC application #6. The airport in coordination with the TSA and Airlines has designed and bid an exit lane control system that fulfills the TSA security requirements without the need for onsite monitoring personnel. Bids for the exit lane control system improvements were opened December 4, 2013 and the County received two bids. RS&H task will perform construction administration and construction phase services in accordance with the terms and conditions of the Agreement for Professional Architectural, Engineering, and Aviation Planning Services Contract No.: C09- 1737-AP, dated July 7, 2009. OPTIONS: Approve, Reject, or Table RECOMMENDATIONS: Approve RS&H Task Order No. 15 for Construction Phase Services in the amount of $77,322.00 RECOMMENDED BY: Packet Pg. 249 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 250 Packet Pg. 251 Packet Pg. 252 Packet Pg. 253 Packet Pg. 254 Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Security Checkpoint Exit Lane Control System at NWFRA DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is